The actiTIME Insider’s Guide
Everything we know about actiTIME in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
actiTIME
The Insider’s Guide
Timesheets with project budgets, billing and a self-hosted option
Every plan, grade, refund rule and rival among time tracking apps, read from actiTIME’s own pages.
Made by actiTIME Inc · checked Oct 6, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from actiTIME’s own pages, its app-store listings and our grades. Every fact in it is on actiTIME’s page too, where it is kept up to date. Checked Oct 6, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 4 of the 42 other time tracking apps we grade
actiTIME is timesheet software that ties tracked hours to tasks, budgets, costs and client billing. Teams log time in a weekly timesheet or calendar, managers approve it, and reports show overtime, estimates against actuals and profit and loss. It is sold as an online subscription, as a one-time self-hosted license, and as a free version for up to 3 users with reduced functionality.
To get you started, here are 9 things to know about actiTIME, taken from its own pages and our grades.
- 1
Best for timesheets tied to project budgets
actiTIME is timesheet software that puts hours against tasks, budgets and billing rates, with approvals and profit and loss reports, online or bought once for your own server.
- 2
Paid plans start at $5 a month for each person
As its pricing page puts it: $5 per user / month, billed yearly ($6 for up to 40 users).
- 3
There is a free plan
Free actiTIME Online for 1 to 3 users with limited functionality: no approvals, overtime, task estimates, budgets, custom fields, API, Chrome extension, Zapier or QuickBooks integration.
- 4
It runs on 3 platforms
Web, iOS and Android, with a browser extension too.
- 5
Timesheets and calendar
Time is entered in a weekly timesheet or as start and stop time cards on a calendar, with comments, overtime and leave. Timesheets can be locked and sent for approval.
- 6
Task management
Tasks carry estimates, deadlines, priorities, assignments and custom workflow statuses, and a Kanban view shows progress across a project.
- 7
Budgets
Time, cost and billing budgets can be set for tasks, projects and customers, over a date range or the lifetime of the work, in any number.
- 8
A 2.2 GPA, above 4 of 42
That is against the other time tracking apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of actiTIME you could make: time tracking, reports, invoicing and tasks. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
actiTIME at a glance
- Pricing
- Free plan, from $5 per user / month, billed yearly ($6 for up to 40 users)
- Free plan
- Yes
- Free trial
- 30-day free trial, no credit card required
- Runs on
- Web, iOS, Android, Browser extension
- Made by
- actiTIME Inc, since 2004
- Category
- Time Tracking
- Our grade
- 2.2 GPA, fair
The report card
Best for timesheets tied to project budgets
actiTIME is timesheet software that puts hours against tasks, budgets and billing rates, with approvals and profit and loss reports, online or bought once for your own server. The free version stops at 3 users with approvals, budgets and the API switched off, there's no desktop app with a timer, and every major Self-Hosted upgrade costs the full $120 a user again.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Online is $6 a user a month billed yearly for up to 40 people, $5 above that, which is the middle of what time tracking charges. The one-time Self-Hosted license is $120 a user, but every major upgrade costs the full $120 again. |
| Free plan and trial | C | Free takes 1 to 3 users, and the list of what's switched off is long: approvals, overtime, task estimates, budgets, custom fields, the API, the Chrome extension, Zapier and QuickBooks. A 30-day card-free trial covers the full product. |
| Features | C | On the accounting side it has weekly timesheets with approvals, tasks with estimates and a Kanban view, time, cost and billing budgets, profit and loss reports, invoices and a QuickBooks hand-off. But there's no desktop app with a timer at all, so tracking happens in a browser tab, on a phone or in a Chrome extension. |
| Ease of use | C | No App Store rating on record, and this is the kind of tool somebody sets up: customers, projects, tasks, billing rates, budgets and an approval workflow all have to be in place before the numbers mean anything. |
| Platforms and integrations | B | Browser, iPhone, Android and a Chrome extension, with a REST API on the paid plans. No desktop app on any operating system, and the integrations list is short: QuickBooks Online, Zapier and actiTIME's own actiPLANS. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who actiTIME is for
- Fits if you run projects and want budgets and profit tracked down to the task
- Works for companies that must keep timesheet data on their own server
Who it is not for
- Tight if you're staying free, as it stops at 3 users and approvals, overtime, budgets and the API are switched off
- Skip it if you want a desktop app with a timer, because actiTIME Online is browser only
- Pricey if you self-host for years, as each major upgrade costs the full $120 a user again
- Watch out: self-hosting puts maintenance on your own IT staff, engineer sessions are $40 an hour, and prices exclude taxes
- Too light for teams that connect lots of tools, as the integrations are QuickBooks Online, Zapier and actiPLANS
Good to know
Good for
- Project teams that track budgets and profitability by task
- Companies that must keep timesheet data on their own server
- Teams of up to 3 that can work with a reduced free version
Worth knowing
- The free version stops at 3 users and omits approvals, overtime, budgets, task estimates, custom fields, the API and the Chrome extension.
- actiTIME Online is browser-only: there is no desktop app, only iOS and Android apps and a Chrome extension.
- Self-Hosted maintenance falls to your own IT staff, major upgrades cost 100% of the initial price, and engineer sessions are $40 an hour.
- Listed prices exclude taxes.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$5
A month to start, for each person. There is a free plan too
actiTIME has a free plan. Paid plans start at $5 per user / month, billed yearly ($6 for up to 40 users).
Free
$0
1 to 3 users on actiTIME Online with limited functionality, unlimited customers, projects and tasks, and CSV reports.
Online, 41-200 users
$5
per user / month, billed yearly ($6 billed monthly)
The full online product at the lower rate that applies to accounts with 41 to 200 active users.
Online, 1-40 users
$6
per user / month, billed yearly ($7 billed monthly)
Full functionality in the cloud, with the API, QuickBooks and Zapier integrations, the mobile app, the Chrome extension and daily backups.
Self-Hosted
$120
one-time per user
Installed on your own Windows or Unix server, with direct database access. Minor upgrades are free; major upgrades cost 100% of the initial price.
Online, 200+ users
$1,250
per month for unlimited users, billed yearly ($1,500 billed monthly)
A fixed cost for accounts with more than 200 users, in place of per-user pricing.
The free plan
Free actiTIME Online for 1 to 3 users with limited functionality: no approvals, overtime, task estimates, budgets, custom fields, API, Chrome extension, Zapier or QuickBooks integration.
Trying it first
30-day free trial, no credit card required
Read from actitime.com on Oct 6, 2026.
Ways to pay less
Annual discount
$1 less per user a month with yearly billing
The pricing calculator shows $6 per user a month billed yearly against $7 billed monthly for up to 40 users, and $5 against $6 for 41 to 200 users.
Stated on actitime.comNonprofit
Discounted rates for nonprofits
The pricing FAQ says actiTIME offers discounted rates for nonprofit organizations that contact support. No percentage is published.
Stated on actitime.comLifetime license
One-time Self-Hosted license at $120 per user
actiTIME Self-Hosted is a one-time payment of $120 per user in place of a subscription, with a fixed-cost option for unlimited users.
Stated on actitime.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
4
Places it runs: Web, iOS, Android and Browser extension
Timesheets with project budgets, billing and a self-hosted option. Here is what it does, as its own site describes it, and what it covers: self-hostable, one-time purchase, public API, tasks, time tracking, invoicing, reports.
But there's no desktop app with a timer at all, so tracking happens in a browser tab, on a phone or in a Chrome extension.
- Timesheets and calendar
- Time is entered in a weekly timesheet or as start and stop time cards on a calendar, with comments, overtime and leave. Timesheets can be locked and sent for approval.
- Task management
- Tasks carry estimates, deadlines, priorities, assignments and custom workflow statuses, and a Kanban view shows progress across a project.
- Budgets
- Time, cost and billing budgets can be set for tasks, projects and customers, over a date range or the lifetime of the work, in any number.
- Reports
- Reports cover staff performance, overtime, leave balances, estimated against actual time, billing summaries and profit and loss, with charts and CSV export.
- Billing and invoicing
- Billable amounts come from billing rates and logged time, and invoices are generated from them. A QuickBooks Online integration passes time data to accounting.
- Online or self-hosted
- actiTIME Online runs in a browser on Amazon servers with daily backups. The self-hosted edition runs on an internal server, and both offer a REST API.
Where it runs
- Web
- iOS
- Android
- Browser extension
What it works with
- QuickBooks Online
- Zapier
- actiPLANS
actiTIME is made by actiTIME Inc, and has been around since 2004.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
4/42
Other time tracking apps it is graded above
actiTIME's GPA of 2.2 is higher than 4 of the 42 other time tracking apps we grade, and level with 3.
It stands best on platforms and integrations (B, above 11 of 42) and worst on free plan and trial (C, above 0).
Its paid plans start at $5 a month for each person, against a middle price of $6.55 for the category: 14 of the 35 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 10 tools score higher and cost less.
Each grade against the category
Every bar is all 43 time tracking apps we grade, cut by the letter each got. actiTIME’s own letter is outlined.
- CValue for moneyAbove 8 of 42
- CFree plan and trialAbove 0 of 42
- CFeaturesAbove 0 of 42
- CEase of useAbove 0 of 42
- BPlatforms and integrationsAbove 11 of 42
Price against what you get
Each dot is one of 39 time tracking apps. Further left costs less; higher up scores better on features, ease of use and platforms. actiTIME is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of actiTIME you could make: time tracking, reports, invoicing and tasks. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 35 of the 42 other time tracking apps grade higher. It costs $60 a year.
What you could make
- Time tracking, reports, invoicing and tasks: an app builder makes these well.
What you could not
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, QuickBooks Online, Zapier and actiPLANS among them, and has an API.
What this rests on. actiTIME’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Clockify, Toggl, TimeCamp, Harvest and Kimai
The 5 tools actiTIME is most often weighed against, with where each one differs from it.
- 3.2GPA
Clockify
Free plan · from $3.99/mo
Team time tracker and timesheets with a free plan for 5 users.
- Only Clockify lists macOS, Windows and Linux apps.
- actiTIME is self-hostable, according to its own site.
- actiTIME can be bought with a one-time purchase.
- 3.0GPA
Toggl
Free plan · from $9/mo
Team time tracker with billing reports and capacity planning.
- Only Toggl lists macOS and Windows apps.
- actiTIME is self-hostable, according to its own site.
- actiTIME can be bought with a one-time purchase.
- 3.2GPA
TimeCamp
Free plan · from $3.99/mo
Time tracking with attendance, billing and a free plan for any team.
- Only TimeCamp lists macOS, Windows and Linux apps.
- actiTIME can be bought with a one-time purchase.
- actiTIME also covers tasks.
- 2.6GPA
Harvest
Free plan · from $9/mo
Time tracking that turns logged hours into client invoices.
- Only Harvest lists macOS and Windows apps.
- actiTIME is self-hostable, according to its own site.
- actiTIME can be bought with a one-time purchase.
- 2.4GPA
Kimai
Free plan · from €2.99/mo
Open-source time tracking with invoicing, self-hosted or cloud.
- Only actiTIME lists iOS and Android apps.
- Only actiTIME lists a browser extension.
- actiTIME can be bought with a one-time purchase.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
16
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is actiTIME free?
actiTIME has a free plan. Free actiTIME Online for 1 to 3 users with limited functionality: no approvals, overtime, task estimates, budgets, custom fields, API, Chrome extension, Zapier or QuickBooks integration.
How much does actiTIME cost?
actiTIME lists 5 plans. Free: $0.
What platforms does actiTIME work on?
actiTIME is available on Web, iOS and Android. It also has a browser extension.
Does actiTIME offer any discounts?
actiTIME publicly lists the following: $1 less per user a month with yearly billing; Discounted rates for nonprofits; One-time Self-Hosted license at $120 per user.
Does actiTIME have a Windows app?
No Windows app was listed when its pages were read on Oct 6, 2026. actiTIME is listed for Web, iOS and Android.
Does actiTIME have a macOS app?
No macOS app was listed when its pages were read on Oct 6, 2026. actiTIME is listed for Web, iOS and Android.
Is actiTIME open source?
actiTIME is not described as open source on its own site, as read on Oct 6, 2026.
Can actiTIME be self-hosted?
Yes. actiTIME's own site says it can be run on a server of your own.
Does actiTIME have an API?
Yes. actiTIME offers a public API, according to its own site.
What does actiTIME integrate with?
actiTIME's listing names QuickBooks Online, Zapier and actiPLANS. A listing names up to eight integrations, so it may connect to more.
Does actiTIME have a free trial?
Yes. 30-day free trial, no credit card required.
Who makes actiTIME?
actiTIME is made by actiTIME Inc. It dates from 2004.
What are the alternatives to actiTIME?
The closest alternatives to actiTIME in our directory are Clockify, Toggl, TimeCamp, Harvest and Kimai.
How does actiTIME compare with other time tracking apps?
actiTIME's GPA of 2.2 is higher than 4 of the 42 other time tracking apps we grade, and level with 3.
Is actiTIME good value for money?
ToolGPA grades actiTIME C for value for money. Its paid plans start at $5 a month for each person, against a middle price of $6.55 for the category: 14 of the 35 others that charge start lower.
Could I make my own version of actiTIME?
The plain part of actiTIME you could make: time tracking, reports, invoicing and tasks.
Where this guide comes from
The prices, plans, platforms and features were read from actiTIME’s own pages on Oct 6, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from actiTIME's own pages on 6 October 2026. Also tested with a demo account on 2026-05-17.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by actiTIME Inc. Prices change, so check actitime.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- actiTIME, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/actitime
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "actiTIME: The Insider's Guide", checked Oct 6, 2026. https://toolgpa.com/tools/actitime
Know someone choosing between time tracking apps?
Send them this guide: toolgpa.com/tools/actitime/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded time tracking apps after actiTIME, each with an Insider's Guide of its own.
- Time Tracking Insider's GuideEvery one of the 43 time tracking apps we grade, compared
- Jibble Insider's GuideFree time clock and attendance tracker with GPS and face recognition3.4 GPA
- Clockify Insider's GuideTeam time tracker and timesheets with a free plan for 5 users3.2 GPA
- TimeCamp Insider's GuideTime tracking with attendance, billing and a free plan for any team3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what actiTIME’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. actiTIME is a trademark of its owner, and this guide is not made, paid for or approved by actiTIME Inc. Prices and plans change: check actitime.com before you buy.