Clockify vs Hubstaff

Clockify

• Teams of up to 5 that want a free tracker with no cap on tracked time
• Companies that need timesheets, attendance and approvals for payroll
• Workplaces with shared devices that need a clock-in kiosk
• Teams that also want the Pumble and Plaky tools in one bundle

Hubstaff

• Remote teams whose managers want screenshots and activity data as proof of work
• Companies that pay contractors from tracked hours
• Field teams that need mobile location tracking and geofenced job sites

Clockify

• The free plan stops at 5 users, limits reports to a 1-month range and exports as PDF only.
• Invoicing, time off and approvals need Standard; scheduling, expenses, budgets and GPS tracking need Pro.
• Single sign-on, SCIM and the audit log are limited to Enterprise at $11.99 per seat / month.
• Clockify states it offers no discounts beyond 20% off for annual billing, and no refunds.

Hubstaff

• No free plan: Hubstaff's FAQ says free use is limited to the 14-day trial.
• Starter, Grow and Team have a 2-seat minimum, and Enterprise is listed as billed annually.
• Starter includes no integrations and Grow includes 1; unlimited integrations need Team.
• Insights, Tasks, Locations and the silent app cost extra on lower plans: $1.67 to $3.33 per seat a month on annual billing.

Clockify

Timer, timesheet and calendar

Start and stop a timer, enter hours by hand, fill in a weekly timesheet or block out time on a calendar that shows Outlook and Google Calendar events.

Auto tracker

Records the time you spend in apps, websites and documents on a timeline that only you can see, and lets you turn those records into time entries.

Reports and rates

Summary, detailed and weekly reports break down tracked time. Billable rates start on Basic, and labor cost and profit reports need Pro.

Kiosk

From Basic, staff can clock in with a PIN on a shared device. QR code sign-in is on Standard and photo capture on Pro. Kiosk-only seats start at $0.79 a month, billed annually.

Invoicing, time off and approvals

Standard adds invoices built from tracked time and expenses, time-off policies and balances, and manager approval and locking of timesheets.

Scheduling and location

Pro adds a scheduling timeline for assignments and capacity, project forecasting, expense recording and optional GPS tracking of visited job sites.

Hubstaff

Timer and timesheets

A timer on desktop, web and mobile produces timesheets on every plan. Timesheet approvals, scheduling and attendance, time off and overtime start on Team.

Screenshots and activity levels

Captures screenshots, activity levels and the apps and URLs used during tracked time. Starter allows 500 screenshots per seat a month, Grow 1,500, and Team is unlimited.

Insights

A workforce analytics add-on from $2.50 per seat a month that classifies work time, reports focus and meeting time and flags unusual activity. Included with Enterprise.

Payments and payroll

Team members can be paid from their tracked hours. Payments are limited on Starter and Grow and open up on Team, with integrations such as PayPal, Wise, Deel and Gusto.

Clients, invoices and budgets

Client invoices are part of every plan, with Starter capped at 5 clients. Project budgets and expense tracking start on Grow.

Locations

Mobile location tracking with geofenced job sites and work orders. It is a $3.33 per seat a month add-on for Team, included with Enterprise and not offered on Starter or Grow.

Clockify

• Free$0

  Up to 5 users. Unlimited tracking, timer, timesheet, calendar, auto tracker, Pomodoro timer, team activity and reports.

• Basic$3.99

  per seat / month, billed annually ($4.99 billed monthly)

  Adds billable rates, adding time for others, required fields, bulk edit, kiosk, time audit, project templates and customized exports.

• Standard$5.49

  per seat / month, billed annually ($6.99 billed monthly)

  Adds time off, invoicing, timesheet approval and locking, attendance and overtime, the manager role, rounding and the QuickBooks integration.

• Pro$7.99

  per seat / month, billed annually ($9.99 billed monthly)

  Adds scheduling, forecasting, expenses, labor cost and profit, budgets, custom fields, GPS tracking, activity monitoring and a choice of data region.

• Enterprise$11.99

  per seat / month, billed annually ($14.99 billed monthly)

  Adds single sign-on, SCIM provisioning, a custom subdomain, account control and an audit log.

• CAKE.com Bundle$12.99

  per seat / month, billed annually ($15.99 billed monthly)

  Enterprise Clockify together with the Pumble team chat and Plaky project management tools. Excludes Clockify data regions.

Hubstaff

• Starter$4.99

  per seat / month, billed annually ($7 billed monthly); 2-seat minimum

  Time tracking, timesheets, activity levels, clients and invoices, limited reports and payments, and 500 screenshots per seat a month.

• Grow$7.50

  per seat / month, billed annually ($9 billed monthly); 2-seat minimum

  Adds full reports, 1 integration, idle timeout, project budgets, expenses and the Tasks add-on, with 1,500 screenshots per seat a month.

• Team$10

  per seat / month, billed annually ($12 billed monthly); 2-seat minimum

  Adds unlimited screenshots and app and URL tracking, teams, payments and payroll, unlimited integrations and a 3-month Insights trial.

• Enterprise$25

  per seat / month, billed annually

  Adds the silent app, Locations and Insights, higher public API limits, ACH payment, HIPAA and SOC 2 Type II compliance, and SCIM provisioning.

Clockify

• Annual discount

  20% off with annual billing

  Clockify's pricing page states 20% off all plans when a seat is prepaid for the year: Basic is $3.99 per seat a month annually against $4.99 monthly.

Hubstaff

• Annual discount

  2 months free with annual billing

  The pricing page labels annual billing "2 months free": Team is $10 per seat a month annually against $12 monthly, and Starter is $4.99 against $7.

• Other savings

  Small Business Essentials flat-fee plan

  Hubstaff's support site describes a special-offer plan for new organizations at $144 a year, billed annually, with 3 paid seats plus a free owner seat and no add-ons.