Apicbase vs BevSpot (2026): which should you pick?

Pick Apicbase if

• Fits if you run five or more outlets and want recipes and counts in one place
• Works for caterers and hotels that cost food by recipe

Look elsewhere if

• Not for you if you run one restaurant, since plans start at 5 outlets
• Skip it if you want a price on the page, as none is published
• Watch out: forecasting, BOM ordering and SSO come only with Professional or above
• Watch out: HACCP, traceability and production planning cost extra

Pick BevSpot if

• Fits if you run a bar and want counts and vendor ordering in one place
• Works for restaurants on Toast, Square or Lightspeed

Look elsewhere if

• Pricey if you track food and beverage, as the page asks you to contact sales for both
• Watch out: variance and POS reporting sit in Pro, which is quoted
• Watch out: POS systems other than four named ones carry an activation fee
• Watch out: the page shows Pro at $249 labelled per annually, so confirm it with sales

Apicbase

• No prices are published; every plan is quoted through the sales team.
• The Growth plan starts at 5 outlets, so single-site restaurants are not the target.
• Demand forecasting, BOM ordering and SSO come only with Professional or above.
• HACCP, traceability and production planning cost extra as add-ons.

BevSpot

• Food and beverage plans are priced separately; the page asks buyers wanting both to contact sales.
• Variance, expected inventory and POS reporting sit in Pro, which is quoted rather than priced.
• Free integration applies to LightSpeed, Square, Toast and Upserve; other POS systems carry an activation fee.
• The page shows Pro at $249 labeled 'per annually', which looks inconsistent, so confirm the Pro price with sales.

Apicbase

Stock counts and waste logs

Count stock per site, log food waste and see stock levels, values and movements across every location.

Barcode scanning

The mobile app scans barcodes for counts and for taking in orders. The plan comparison lists both as plan features.

Order to par and forecasts

Reorder suggestions to par levels or to a forecast, creating one purchase order per supplier.

Theoretical vs actual food cost

Compares the cost a recipe predicts with the cost your stock movements show, by site, recipe and menu.

Sub-recipes and batch prep

Prep batches deduct raw ingredients and log the finished batch back into stock.

Add-on modules

HACCP and tasks, internal ordering, production planning, traceability, menu planning and carbon tracking are sold as add-ons.

BevSpot

Inventory counts

Count on any device with custom storage areas, shelf-to-sheet sorting and an offline mode.

Ordering

Order from vendors inside the app; Smart Cart and Expected Inventory fill a cart from weekly usage or par levels.

Recipe and menu costing

Build recipes, track cost percentage and ingredient price changes, and swap ingredients to see the effect.

Variance and sales reporting

Connects sales from a POS to inventory for item-level variance and menu profitability (Pro plan).

AI invoice processing

Pro includes unlimited AI invoice processing, with in-house validation, and accounting integrations.

Multi-location management

Pro covers multi-location reporting; enterprise accounts add group onboarding and a dedicated account manager.

Apicbase

Pricing could not be confirmed. See get.apicbase.com.

BevSpot

• Starter$948

  per year, billed annually

  Inventory on any device, one-click ordering and unlimited users.

• Standard$1,428

  per year, billed annually

  Starter plus cost of goods sold, menu and recipe costing, and Smart Cart.

• ProCustom

  Adds variance reporting and expected inventory. The annual view also shows $249 'per annually'; basis unclear.