BoxHero vs StockTake Online (2026): which should you pick?

Pick BoxHero if

• Fits if you run one small stockroom and scan items with a phone
• Works for a team of three that wants cheap inventory

Look elsewhere if

• Tight if you stay free, as it stops at 1 member, 100 items and 1 location
• Pricey if you grow, since extra members are $5 each, 1,000 items $10 and 10 locations $10 a month
• Not for you if you need a warehouse system, as it is barcode counting for small teams
• Watch out: the monthly-billing price was not readable on the page, only the $24 annual rate

Pick StockTake Online if

• Fits if you run a restaurant or bar and want counts tied to recipes
• Works for groups that move stock between several sites

Look elsewhere if

• Skip it if you sell retail goods or run a warehouse, as it is built for hospitality
• Not for you if you need a price to plan with, because none is published
• Skip it if you want a self-serve trial, since only a demo is offered
• Watch out: the quote depends on locations, operation type and features

BoxHero

• The free Personal Plan is limited to 1 member, 1 location and 100 items.
• Business covers 3 members, 1,000 items and 3 locations; extra members cost $5 each per month, 1,000 items cost $10 per month and 10 locations cost $10 per month.
• Add-ons are available only on the Business plan.
• The monthly-billing price was not readable on the page; the $24 figure is the annual-billing rate.

StockTake Online

• No prices are published: the pricing page describes a customisable model quoted by locations, operation type and features.
• The vendor offers a free personalised demo rather than a self-serve trial.
• It is built for hospitality, so it is a poor fit for retail or warehouse stock.

BoxHero

Barcode scanning

Uses a phone camera or a barcode scanner to add, remove and adjust stock, with custom barcode printing on the Business plan.

Multiple locations

The Business plan tracks and moves inventory across warehouses and stores; the free plan has one location.

Purchases, sales and returns

Business plan users can manage purchase and sales orders with invoicing, record returns against the original order and create bundles.

Alerts, counts and reports

Safety stock levels trigger low-stock alerts, and counts, past quantity lookups and custom reports are included on the paid plan.

Sharing and permissions

Team members get role-based permissions, and an inventory link shares data securely with outside partners.

StockTake Online

Stock counts and adjustments

Record stock counts and adjustments such as breakages, with variance between theoretical and actual usage.

Ordering and goods receiving

Create purchase orders, receive deliveries and manage suppliers from one place.

Recipe and batch management

Links ingredients to recipes so usage and food cost follow what is sold.

Gross profit reporting

Reports show cost and gross profit information per site, with multi-location enterprise management.

POS and accounting links

Connects to Toast, Lightspeed, Aloha EPOS, TISSL, Grafterr and HubRise, and to Xero and PaperChase.

Multi-site transfers

Move stock between locations and requisition from a central kitchen.

BoxHero

• Personal$0

  1 member, 100 items, 1 location, barcode scanning, custom attributes, Excel import and export and API access.

• Business$24

  per team / month, billed annually ($288 a year)

  3 members, 1,000 items and 3 locations. Adds reports, low-stock alerts, purchase and sales orders, bundles, inventory counts and unlimited history.

StockTake Online

Pricing could not be confirmed. See stocktake-online.com.

BoxHero

• Annual discount

  Save 20% with annual billing

  The pricing page marks its annual option as saving 20% and shows the Business plan at $288 a year.

StockTake Online

No public discounts listed.