Sortly vs StockTake Online (2026): which should you pick?
As of Nov 13, 2026, we pick Sortly: it is second in our ranking of inventory management tools, and it grades higher too, 3.0 against 1.8.
Checked Oct 18, 2026 and Nov 12, 2026 · graded Oct 18, 2026 and Nov 12, 2026 by ToolGPA
Sortly grades higher on value for money, the free plan and ease of use. They get the same grade on features and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Sortly
Phone-first inventory app for tracking equipment, tools and supplies
StockTake Online
Restaurant stock control, ordering and recipe costing
Which one is for you
Pick Sortly if
- Fits if you're a contractor or facilities team keeping track of tools and kit
- Works for checking equipment out to people or jobs and getting it back
Look elsewhere if
- Skip it if you sell online, as there are no store or marketplace connections
- Pricey if you budget on the first-year deal, since the 50% off yearly ends after year one and renewals get 20% off
- Tight if more than two of you need it, as Advanced allows only 2 users and 500 items
- Pricey if you need purchase orders (Ultra, $149 a month), QuickBooks (Premium, $299) or the API (Enterprise only)
- Watch out: the 14-day trial of paid plans needs a credit card
Pick StockTake Online if
- Fits if you run a restaurant or bar and want counts tied to recipes
- Works for groups that move stock between several sites
Look elsewhere if
- Skip it if you sell retail goods or run a warehouse, as it is built for hospitality
- Not for you if you need a price to plan with, because none is published
- Skip it if you want a self-serve trial, since only a demo is offered
- Watch out: the quote depends on locations, operation type and features
How we grade them
| 3.0GPASortlyVery good | 1.8GPAStockTake OnlineWeak | |
|---|---|---|
| Value for money | BIt doesn't connect to an online store, so we've set it against the stock-on-hand tools it's listed beside. Advanced is $24 a month for a first year billed yearly ($288), then yearly plans are 20% off the $49 monthly price. Inside the cheaper quarter either way. | CNo price is published; the vendor quotes by locations, operation type and features, which puts it in the middle. |
| Free plan and trial | BFree for 100 unique items, 1 user, 2 active jobs and 1 custom field, with scanning, low-stock alerts and offline use. Quantities of one item don't count against the 100, so one person tracking tools or supplies can stay on it. | FNo free plan and no self-serve trial; the vendor offers a personalised demo. |
| Features | CPhotos, folders, custom fields, QR and barcode scanning, check-out to people and jobs, and low-stock and date alerts. It does the equipment and supplies job fully, but it's a smaller job: no store or marketplace links, and purchase orders wait for Ultra. | CCounts, goods receiving, recipes, gross profit, transfers and POS links do the hospitality job, but it is a narrow job and a poor fit for retail. |
| Ease of use | A4.73 from 9,537 App Store ratings, the top band. It's a phone app where you snap a photo, print a label and scan, with very little to set up. | CNo store rating is on record, and you set up recipes and connect a POS before the numbers mean anything. |
| Platforms and integrations | BiPhone, Android and web, with QuickBooks Online, Amazon Business, Slack, Microsoft Teams and AppFolio. No desktop app, and the API, webhooks and single sign-on are Enterprise only. | BWeb plus iOS and Android apps, with Toast, Lightspeed, Aloha and Xero links. No computer app is on record. |
| Best for | tracking tools, equipment and supplies | restaurants that count stock and track food cost |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Sortly and StockTake Online. How we grade
Where they differ
- Sortly also covers barcode scanning and qR codes.
- StockTake Online also covers reports.
At a glance
| Sortly | StockTake Online | |
|---|---|---|
| Pricing | Free plan | Paid |
| Starts at | $49 per month, billed monthly | Not published |
| Free plan | 100 unique items, 1 user, 2 active jobs and 1 custom field, with in-app barcode and QR scanning, low-stock alerts and offline mobile access. | None |
| Free trial | 14-day free trial of paid plans; a credit card is required | None listed |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Sortly Inc. | StockTake Online Ltd. |
| Price read from | sortly.com | Not confirmed |
| Checked | Oct 18, 2026 | Nov 12, 2026 |
Worth knowing
Sortly
- The yearly discount shown on the pricing page is 50% for the first year only; yearly plans then renew with a 20% discount off the monthly rate.
- Each plan caps unique items and users: 500 and 2 on Advanced, 2,000 and 5 on Ultra, 5,000 and 8 on Premium.
- The API, webhooks and single sign-on are on Enterprise only, and QuickBooks Online starts on Premium.
- Its integrations list has no online store or marketplace connections; it is built for tracking stock on hand rather than selling it.
StockTake Online
- No prices are published: the pricing page describes a customisable model quoted by locations, operation type and features.
- The vendor offers a free personalised demo rather than a self-serve trial.
- It is built for hospitality, so it is a poor fit for retail or warehouse stock.
Key features
Sortly
- Visual item records
- Each item has photos, folders, tags, custom fields and units of measure, and quantities of one item do not count against the item limit.
- Scan with a phone
- Scan barcodes and QR codes in the iOS and Android apps or with a third-party scanner, and keep working offline with automatic sync.
- Labels you print yourself
- Create QR code labels from Advanced and barcode labels from Ultra for items that arrive without a barcode.
- Check-out and jobs
- Check items in and out to people, and link them to jobs, projects and work orders to see what was used and what came back.
- Alerts and reports
- Low-stock and date-based alerts for reorders and maintenance, plus reports on stock value, item moves and user activity.
- Purchase orders and reordering
- Purchase orders and pick lists from Ultra, and restocking through Amazon Business US with order status shown in Sortly.
StockTake Online
- Stock counts and adjustments
- Record stock counts and adjustments such as breakages, with variance between theoretical and actual usage.
- Ordering and goods receiving
- Create purchase orders, receive deliveries and manage suppliers from one place.
- Recipe and batch management
- Links ingredients to recipes so usage and food cost follow what is sold.
- Gross profit reporting
- Reports show cost and gross profit information per site, with multi-location enterprise management.
- POS and accounting links
- Connects to Toast, Lightspeed, Aloha EPOS, TISSL, Grafterr and HubRise, and to Xero and PaperChase.
- Multi-site transfers
- Move stock between locations and requisition from a central kitchen.
Plans
Sortly
Free$0
100 unique items, 1 user license, 2 active jobs and a month of activity history.
Advanced$49
per month, billed monthly
Advertised at $24 a month for a first year billed yearly ($288). 500 items, 2 users, 5 active jobs and QR code labels.
Ultra$149
per month, billed monthly
Advertised at $74 a month for a first year billed yearly ($888). 2,000 items, 5 users, barcode labels, purchase orders and pick lists.
Premium$299
per month, billed monthly
Advertised at $149 a month for a first year billed yearly ($1,788). 5,000 items, 8 users, custom roles and QuickBooks Online.
EnterpriseCustom
10,000+ items, 12+ users, unlimited jobs, API, webhooks, single sign-on, a success manager and payment by invoice.
StockTake Online
Pricing could not be confirmed. See stocktake-online.com.
Ways to pay less
Sortly
- Other savings
50% off yearly plans for the first year
New subscriptions pay half price for the first yearly term, shown as a flash sale with no end date: $288 for Advanced, $888 for Ultra and $1,788 for Premium.
- Annual discount
20% off yearly plans after the first year
After the introductory first year, Sortly says a 20% discount applies to all yearly plans.
StockTake Online
No public discounts listed.
Common questions
Which is cheaper, Sortly or StockTake Online?
As of Nov 12, 2026, Sortly starts at $49 per month, billed monthly, and StockTake Online has no price we could confirm.
Which has a free plan, Sortly or StockTake Online?
As of Nov 12, 2026, only Sortly has a free plan. StockTake Online does not.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.