BoxHero vs inFlow (2026): which should you pick?

Pick BoxHero if

• Fits if you run one small stockroom and scan items with a phone
• Works for a team of three that wants cheap inventory

Look elsewhere if

• Tight if you stay free, as it stops at 1 member, 100 items and 1 location
• Pricey if you grow, since extra members are $5 each, 1,000 items $10 and 10 locations $10 a month
• Not for you if you need a warehouse system, as it is barcode counting for small teams
• Watch out: the monthly-billing price was not readable on the page, only the $24 annual rate

Pick inFlow if

• Fits if you sell to trade customers and want an ordering portal for them
• Works for stock kept in vans and on job sites as well as in the warehouse

Look elsewhere if

• Pricey if you need lot numbers, serials or the API, which are add-ons below Pro or Max
• Not for you if you make products from materials, as bills of materials need inFlow Manufacturing from $169 a month
• Tight if your team grows, since Lite has 2 team members and extras are $29 a month each
• Tight if you have a second site, as Lite has 1 location and each extra is $39 a month
• Pricey if you move up from Lite, as Core is $299 a month plus a one-time $499 onboarding package

BoxHero

• The free Personal Plan is limited to 1 member, 1 location and 100 items.
• Business covers 3 members, 1,000 items and 3 locations; extra members cost $5 each per month, 1,000 items cost $10 per month and 10 locations cost $10 per month.
• Add-ons are available only on the Business plan.
• The monthly-billing price was not readable on the page; the $24 figure is the annual-billing rate.

inFlow

• Core, Pro and Max require a one-time $499 onboarding package; it is optional only on Lite.
• Extra team members cost $29 a month each, and extra locations on Lite and Core cost $39 a month each.
• Lot numbers, serial numbers and the B2B portal are $39 a month each and the API is $49 a month on lower plans.
• inFlow Manufacturing is priced separately from $169 a month billed annually; Stockroom alone is $69 a month billed annually.

BoxHero

Barcode scanning

Uses a phone camera or a barcode scanner to add, remove and adjust stock, with custom barcode printing on the Business plan.

Multiple locations

The Business plan tracks and moves inventory across warehouses and stores; the free plan has one location.

Purchases, sales and returns

Business plan users can manage purchase and sales orders with invoicing, record returns against the original order and create bundles.

Alerts, counts and reports

Safety stock levels trigger low-stock alerts, and counts, past quantity lookups and custom reports are included on the paid plan.

Sharing and permissions

Team members get role-based permissions, and an inventory link shares data securely with outside partners.

inFlow

Stock across locations

Real-time stock levels across warehouses, stores and job sites, with transfers, sublocations and stock counts.

Sales, invoicing and purchasing

Quotes, sales orders, invoices, purchase orders and receiving in one system, with reorder points to restock in time.

Barcode scanning and labels

Scan with the iOS and Android apps or inFlow's own smartphone scanner, and print barcode labels on its portable printers.

Showroom B2B portal

An online ordering portal for trade customers on your own domain, with abandoned cart notices, included from Pro.

Lots, serials and access rights

Lot, batch, expiry and serial number tracking, and access limits by location or sales rep with purchase-order approvals.

Windows app and integrations

A Windows app beside the web app, and connections to Shopify, Amazon, WooCommerce, QuickBooks Online, Xero and Zapier.

BoxHero

• Personal$0

  1 member, 100 items, 1 location, barcode scanning, custom attributes, Excel import and export and API access.

• Business$24

  per team / month, billed annually ($288 a year)

  3 members, 1,000 items and 3 locations. Adds reports, low-stock alerts, purchase and sales orders, bundles, inventory counts and unlimited history.

inFlow

• Lite$99

  per month, billed annually ($129 billed monthly)

  2 team members and 1 location with no sublocations. Unlimited products, orders and integrations; the onboarding package is optional.

• Core$299

  per month, billed annually ($379 billed monthly)

  5 team members and 5 locations, with lot and serial numbers, API and B2B portal as add-ons. Requires a one-time $499 onboarding package.

• Pro$499

  per month, billed annually ($629 billed monthly)

  10 team members, unlimited locations, advanced access rights, the API and the Showroom B2B portal included. Requires $499 onboarding.

• Max$699

  per month, billed annually ($879 billed monthly)

  20 team members, lot and serial numbers included, single sign-on and support calls over Zoom. Requires $499 onboarding.

BoxHero

• Annual discount

  Save 20% with annual billing

  The pricing page marks its annual option as saving 20% and shows the Business plan at $288 a year.

inFlow

• Annual discount

  Save 20% with annual billing

  Paying yearly cuts Lite from $129 to $99 a month, Core from $379 to $299, Pro from $629 to $499 and Max from $879 to $699.

• Other savings

  Hardware credit for new customers

  A one-time inFlow Shop credit toward scanners and printers: $100 on Lite, $250 on Core, $500 on Pro and $1,000 on Max, as shown with annual billing.