Buildertrend vs Knowify (2026): which should you pick?

Pick Buildertrend if

• Fits if you build custom homes or remodel and run 5 or more projects a year
• Works for firms with lots of staff, since users are unlimited

Look elsewhere if

• Skip it if you run service calls, dispatch or recurring maintenance visits
• Not for you if you want a price or a trial before talking to anyone
• Tight if you take online payments outside the US, which an archived pricing page said are US only
• Skip it if you run fewer than 5 projects a year, the floor an archived pricing page gave
• Watch out: there's no desktop app, only web, iPhone and Android

Pick Knowify if

• Fits if you are a specialty contractor who bills in stages and needs job costs against budgets
• Works for firms that keep their books in QuickBooks

Look elsewhere if

• Pricey if you are on Core, as $99 a month for one user leaves out budgets, daily logs and subcontracts
• Tight if you want dispatching, because Service Pro is an extra $99 a month billed yearly
• Watch out: users beyond 1 or 10 cost $29 each, and unlimited users need Enterprise
• Watch out: fleet tracking hardware is sold at cost on annual plans and included only on 2- and 3-year terms

Buildertrend

• No prices are published; Buildertrend quotes after a few questions and a call, and its site refused our reader on 2026-10-18.
• It is built for multi-phase construction projects rather than service calls, dispatching or recurring maintenance visits.
• A February 2026 copy of its pricing page said it suits builders with 5 or more projects a year, and that online payments are US only.

Knowify

• Service Pro, with dispatching and equipment history, is an add-on at $99 a month yearly ($199 monthly).
• Core has no project budgets, daily logs, subcontracts or cost-plus contracts; those start at Advanced.
• Users beyond the included 1 or 10 cost $29 a month each; unlimited users need Enterprise.
• Fleet tracking hardware is sold at cost on annual plans and included only on 2- and 3-year terms.

Buildertrend

Schedules, daily logs and to-dos

Project schedules, to-dos and daily logs keep the crew and office on one record, with unlimited document and photo storage and photo and PDF markup.

Takeoffs, estimates and bids

Measure takeoffs, build estimates, collect subcontractor bids and send proposals that clients sign electronically.

Budgets and change orders

Track budgets, bills and purchase orders against each project, manage change orders, and run financial reports.

Client and subcontractor portals

Clients approve selections and change orders and follow progress in a portal; subcontractors get their own portal, and warranty claims are tracked.

Invoicing and online payments

Invoice clients and take online payments from clients and to subcontractors, with accounting integrations for the books.

Time clock with geofencing

The iOS and Android apps include a time clock that uses geofencing, along with requests for information and on-site photo capture.

Knowify

Estimates, proposals and contracts

Estimates can follow any pricing model and go out as proposals and contracts for signature. Core covers fixed-price jobs; cost-plus and T&M need Advanced.

Scheduling and time tracking

Drag-and-drop scheduling covers employees, subcontractors and equipment. Crews clock in through a geofenced mobile app, and time can flow to QuickBooks Payroll.

Job costing and billing

Projects carry budgets and update costs and percent complete as work happens. Billing includes AIA-style progress invoices and change orders.

Service Pro add-on

Adds real-time dispatching, equipment history, appointment reminders, payment processing and inventory management for service departments.

QuickBooks sync

Customers, vendors, products and employees sync with QuickBooks. The vendor lists Online, Desktop, Payroll, Payments and Time connections.

Fleet and equipment tracking

Optional add-ons track vehicles from $25 per vehicle per month on a yearly term, equipment at $19 per unit per month, and tools at a flat $99 a month.

Buildertrend

Pricing could not be confirmed. See buildertrend.com.

Knowify

• Core$99

  per month for 1 user, billed yearly ($149 billed monthly)

  Estimates, fixed-price and AIA billing, scheduling, time tracking and CRM. Extra users are $29 a month each.

• Advanced$329

  per month for up to 10 users, billed yearly ($399 billed monthly)

  Core plus cost-plus and T&M contracts, subcontracts, project budgets, daily logs, work orders and the AI Connector. Extra users $29 a month.

• EnterpriseCustom

  Advanced with unlimited users, inventory, custom forms and priority support. Sold through sales.

Buildertrend

No public discounts listed.

Knowify

• Annual discount

  Yearly billing cuts the monthly price

  The pricing page toggles between yearly and monthly billing, for example $99 against $149 a month on Core.