Knowify review (2026): is it worth $99 a month, billed yearly?
Project and service job management for trade contractors
Black Friday: is there a Knowify sale?
Knowify report card
Weak · out of 4.0 · graded Nov 12, 2026
Best for specialty contractors tracking job costs
Knowify handles estimates, proposals, scheduling, job costing and billing, and syncs with QuickBooks. Core is $99 a month for one user billed yearly, but project budgets, daily logs and subcontracts only start at Advanced for $329, and dispatching is an extra add-on.
Who Knowify is for
- Fits if you are a specialty contractor who bills in stages and needs job costs against budgets
- Works for firms that keep their books in QuickBooks
Who Knowify is not for
- Pricey if you are on Core, as $99 a month for one user leaves out budgets, daily logs and subcontracts
- Tight if you want dispatching, because Service Pro is an extra $99 a month billed yearly
- Watch out: users beyond 1 or 10 cost $29 each, and unlimited users need Enterprise
- Watch out: fleet tracking hardware is sold at cost on annual plans and included only on 2- and 3-year terms
Why Knowify gets a 1.8
Five grades, each with its reason. The GPA is their average: an A is 4 points, an F is none.
- DValue for moneyCore is $99 a month for 1 user billed yearly ($149 monthly), the start of the dearer quarter. The useful job-costing pieces sit on Advanced at $329 for up to 10 users, and extra users are $29.
- DFree plan and trialA 14-day free trial is offered, but nothing says it needs no card. There is no free plan.
- CFeaturesEstimates, scheduling, time tracking, job costing and billing, with QuickBooks sync. Core has no project budgets, daily logs, subcontracts or cost-plus contracts, and Service Pro dispatching is a separate add-on.
- CEase of useNo store rating on record. Estimates, cost codes and accounting sync have to be set up first.
- BPlatforms and integrationsWeb, iPhone and Android, with QuickBooks Online and Desktop, payroll, time and payments, FleetSharp, Claude and ChatGPT. No desktop app.
What these grades rest on. Graded from this listing, whose facts were read from Knowify’s own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews. How we review and grade.
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<a href="https://toolgpa.com/tools/knowify#review"><img src="https://toolgpa.com/badge/knowify.svg" alt="Knowify: 1.8 GPA on ToolGPA" width="196" height="56"></a>Where Knowify stands among field service apps
Knowify's GPA of 1.8 is higher than 3 of the 55 other field service apps we grade, and level with 17.
It stands best on platforms and integrations (B, above 3 of 55) and worst on value for money (D, above 0).
Its paid plans start at $99 a month, against a middle price of $49 for the category: 28 of the 36 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 11 tools score higher and cost less.
Each grade against the category
Every bar is all 56 field service apps we grade, cut by the letter each got. Knowify’s own letter is outlined.
- DValue for moneyAbove 0 of 55, level with 9
- DFree plan and trialAbove 24 of 55, level with 7
- CFeaturesAbove 1 of 55, level with 35
- CEase of useAbove 1 of 55, level with 45
- BPlatforms and integrationsAbove 3 of 55, level with 51
Price against what you get
Each dot is one of 37 field service apps. Further left costs less, and higher up scores better on features, ease of use and platforms. Point at a dot to see which tool it is.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Keep Knowify, or make your own?
Keep it
The plain part of Knowify you could make: quotes and estimates, invoicing, job scheduling, time tracking, reports and kanban boards. What surrounds it you could not. The 2 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 35 of the 55 other field service apps grade higher. It costs $1,188 a year.
What you could make
- Quotes and estimates, invoicing, job scheduling, time tracking, reports and kanban boards: an app builder makes these well.
What you could not
- A real app for iOS and Android. Something home-made would be a web page.
- It plugs into other products, QuickBooks Online, QuickBooks Desktop and QuickBooks Payroll among them.
What this rests on. Knowify’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
What is Knowify?
Knowify is job management software for trade contractors that covers both long-running projects and service calls. It handles estimates, proposals, contracts, scheduling, time tracking, change orders, job costing and invoicing, and syncs with QuickBooks. Plans are priced by a flat monthly fee that includes a set number of users.
Worth knowing
- Service Pro, with dispatching and equipment history, is an add-on at $99 a month yearly ($199 monthly).
- Core has no project budgets, daily logs, subcontracts or cost-plus contracts; those start at Advanced.
- Users beyond the included 1 or 10 cost $29 a month each; unlimited users need Enterprise.
- Fleet tracking hardware is sold at cost on annual plans and included only on 2- and 3-year terms.
Key features
- Estimates, proposals and contracts
- Estimates can follow any pricing model and go out as proposals and contracts for signature. Core covers fixed-price jobs; cost-plus and T&M need Advanced.
- Scheduling and time tracking
- Drag-and-drop scheduling covers employees, subcontractors and equipment. Crews clock in through a geofenced mobile app, and time can flow to QuickBooks Payroll.
- Job costing and billing
- Projects carry budgets and update costs and percent complete as work happens. Billing includes AIA-style progress invoices and change orders.
- Service Pro add-on
- Adds real-time dispatching, equipment history, appointment reminders, payment processing and inventory management for service departments.
- QuickBooks sync
- Customers, vendors, products and employees sync with QuickBooks. The vendor lists Online, Desktop, Payroll, Payments and Time connections.
- Fleet and equipment tracking
- Optional add-ons track vehicles from $25 per vehicle per month on a yearly term, equipment at $19 per unit per month, and tools at a flat $99 a month.
Knowify pricing
As of Nov 12, 2026, Knowify is a paid product with a free trial, starting at $99 per month for 1 user, billed yearly ($149 billed monthly).
- Starts at
- $99 per month for 1 user, billed yearly ($149 billed monthly)
- Free plan
- None
- Free trial
- 14-day free trial
| Plan | Price | What you get |
|---|---|---|
| Core | $99per month for 1 user, billed yearly ($149 billed monthly) | Estimates, fixed-price and AIA billing, scheduling, time tracking and CRM. Extra users are $29 a month each. |
| Advanced | $329per month for up to 10 users, billed yearly ($399 billed monthly) | Core plus cost-plus and T&M contracts, subcontracts, project budgets, daily logs, work orders and the AI Connector. Extra users $29 a month. |
| Enterprise | Custom | Advanced with unlimited users, inventory, custom forms and priority support. Sold through sales. |
Read from knowify.com on Nov 12, 2026. Prices change, so confirm with Knowify before you buy.
Ways to pay less
- Annual discountYearly billing cuts the monthly price
The pricing page toggles between yearly and monthly billing, for example $99 against $149 a month on Core.
Stated on knowify.com
Works with
- QuickBooks Online
- QuickBooks Desktop
- QuickBooks Payroll
- QuickBooks Time
- QuickBooks Payments
- FleetSharp
- Claude
- ChatGPT
Knowify alternatives
- Knowify vs JobTread
From $199/mo
- Knowify vs Contractor Foreman
Free trial · from $49/mo
- Knowify vs Houzz Pro
Free plan · from $199/mo
Common questions
Does Knowify have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Knowify is listed for Web, iOS and Android.
Does Knowify have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. Knowify is listed for Web, iOS and Android.
Is Knowify open source?
Knowify is not described as open source on its own site, as read on Nov 12, 2026.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Nov 12, 2026.