The Knowify Insider’s Guide
Everything we know about Knowify in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Knowify
The Insider’s Guide
Project and service job management for trade contractors
Every plan, grade, refund rule and rival among field service apps, read from Knowify’s own pages.
Made by Knowify · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Knowify’s own pages, its app-store listings and our grades. Every fact in it is on Knowify’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
1.8
GPA, above 3 of the 55 other field service apps we grade
Knowify is job management software for trade contractors that covers both long-running projects and service calls. It handles estimates, proposals, contracts, scheduling, time tracking, change orders, job costing and invoicing, and syncs with QuickBooks. Plans are priced by a flat monthly fee that includes a set number of users.
To get you started, here are 9 things to know about Knowify, taken from its own pages and our grades.
Estimates, cost codes and accounting sync have to be set up first.
- 1
Best for specialty contractors tracking job costs
Knowify handles estimates, proposals, scheduling, job costing and billing, and syncs with QuickBooks.
- 2
Paid plans start at $99 a month
As its pricing page puts it: $99 per month for 1 user, billed yearly ($149 billed monthly).
- 3
You can try it first
14-day free trial
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Estimates, proposals and contracts
Estimates can follow any pricing model and go out as proposals and contracts for signature. Core covers fixed-price jobs; cost-plus and T&M need Advanced.
- 6
Scheduling and time tracking
Drag-and-drop scheduling covers employees, subcontractors and equipment. Crews clock in through a geofenced mobile app, and time can flow to QuickBooks Payroll.
- 7
Job costing and billing
Projects carry budgets and update costs and percent complete as work happens. Billing includes AIA-style progress invoices and change orders.
- 8
A 1.8 GPA, above 3 of 55
That is against the other field service apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Knowify you could make: quotes and estimates, invoicing, job scheduling, time tracking, reports and kanban boards. What surrounds it you could not. The 2 things listed below take a company, not a weekend.
Knowify at a glance
- Pricing
- Free trial, from $99 per month for 1 user, billed yearly ($149 billed monthly)
- Free plan
- No
- Free trial
- 14-day free trial
- Runs on
- Web, iOS, Android
- Made by
- Knowify
- Category
- Field Service Software
- Our grade
- 1.8 GPA, weak
The report card
Best for specialty contractors tracking job costs
Knowify handles estimates, proposals, scheduling, job costing and billing, and syncs with QuickBooks. Core is $99 a month for one user billed yearly, but project budgets, daily logs and subcontracts only start at Advanced for $329, and dispatching is an extra add-on.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | Core is $99 a month for 1 user billed yearly ($149 monthly), the start of the dearer quarter. The useful job-costing pieces sit on Advanced at $329 for up to 10 users, and extra users are $29. |
| Free plan and trial | D | A 14-day free trial is offered, but nothing says it needs no card. There is no free plan. |
| Features | C | Estimates, scheduling, time tracking, job costing and billing, with QuickBooks sync. Core has no project budgets, daily logs, subcontracts or cost-plus contracts, and Service Pro dispatching is a separate add-on. |
| Ease of use | C | No store rating on record. Estimates, cost codes and accounting sync have to be set up first. |
| Platforms and integrations | B | Web, iPhone and Android, with QuickBooks Online and Desktop, payroll, time and payments, FleetSharp, Claude and ChatGPT. No desktop app. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Knowify is for
- Fits if you are a specialty contractor who bills in stages and needs job costs against budgets
- Works for firms that keep their books in QuickBooks
Who it is not for
- Pricey if you are on Core, as $99 a month for one user leaves out budgets, daily logs and subcontracts
- Tight if you want dispatching, because Service Pro is an extra $99 a month billed yearly
- Watch out: users beyond 1 or 10 cost $29 each, and unlimited users need Enterprise
- Watch out: fleet tracking hardware is sold at cost on annual plans and included only on 2- and 3-year terms
Good to know
Good for
- Trade contractors who bid projects and also run service calls
- Contractors who keep their books in QuickBooks
- Small crews that start with one user and add seats as they grow
Worth knowing
- Service Pro, with dispatching and equipment history, is an add-on at $99 a month yearly ($199 monthly).
- Core has no project budgets, daily logs, subcontracts or cost-plus contracts; those start at Advanced.
- Users beyond the included 1 or 10 cost $29 a month each; unlimited users need Enterprise.
- Fleet tracking hardware is sold at cost on annual plans and included only on 2- and 3-year terms.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$99
A month to start
Knowify is a paid product with a free trial, starting at $99 per month for 1 user, billed yearly ($149 billed monthly).
Core
$99
per month for 1 user, billed yearly ($149 billed monthly)
Estimates, fixed-price and AIA billing, scheduling, time tracking and CRM. Extra users are $29 a month each.
Advanced
$329
per month for up to 10 users, billed yearly ($399 billed monthly)
Core plus cost-plus and T&M contracts, subcontracts, project budgets, daily logs, work orders and the AI Connector. Extra users $29 a month.
Enterprise
Custom
Advanced with unlimited users, inventory, custom forms and priority support. Sold through sales.
Trying it first
14-day free trial
Read from knowify.com on Nov 12, 2026.
Ways to pay less
Annual discount
Yearly billing cuts the monthly price
The pricing page toggles between yearly and monthly billing, for example $99 against $149 a month on Core.
Stated on knowify.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Project and service job management for trade contractors. Here is what it does, as its own site describes it, and what it covers: kanban boards, time tracking, invoicing, reports, job scheduling, quotes and estimates.
Estimates, scheduling, time tracking, job costing and billing, with QuickBooks sync.
- Estimates, proposals and contracts
- Estimates can follow any pricing model and go out as proposals and contracts for signature. Core covers fixed-price jobs; cost-plus and T&M need Advanced.
- Scheduling and time tracking
- Drag-and-drop scheduling covers employees, subcontractors and equipment. Crews clock in through a geofenced mobile app, and time can flow to QuickBooks Payroll.
- Job costing and billing
- Projects carry budgets and update costs and percent complete as work happens. Billing includes AIA-style progress invoices and change orders.
- Service Pro add-on
- Adds real-time dispatching, equipment history, appointment reminders, payment processing and inventory management for service departments.
- QuickBooks sync
- Customers, vendors, products and employees sync with QuickBooks. The vendor lists Online, Desktop, Payroll, Payments and Time connections.
- Fleet and equipment tracking
- Optional add-ons track vehicles from $25 per vehicle per month on a yearly term, equipment at $19 per unit per month, and tools at a flat $99 a month.
Where it runs
- Web
- iOS
- Android
What it works with
- QuickBooks Online
- QuickBooks Desktop
- QuickBooks Payroll
- QuickBooks Time
- QuickBooks Payments
- FleetSharp
- Claude
- ChatGPT
Knowify is made by Knowify.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
3/55
Other field service apps it is graded above
Knowify's GPA of 1.8 is higher than 3 of the 55 other field service apps we grade, and level with 17.
It stands best on platforms and integrations (B, above 3 of 55) and worst on value for money (D, above 0).
Its paid plans start at $99 a month, against a middle price of $49 for the category: 28 of the 36 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 11 tools score higher and cost less.
Each grade against the category
Every bar is all 56 field service apps we grade, cut by the letter each got. Knowify’s own letter is outlined.
- DValue for moneyAbove 0 of 55
- DFree plan and trialAbove 24 of 55
- CFeaturesAbove 1 of 55
- CEase of useAbove 1 of 55
- BPlatforms and integrationsAbove 3 of 55
Price against what you get
Each dot is one of 37 field service apps. Further left costs less; higher up scores better on features, ease of use and platforms. Knowify is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Knowify you could make: quotes and estimates, invoicing, job scheduling, time tracking, reports and kanban boards. What surrounds it you could not. The 2 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 35 of the 55 other field service apps grade higher. It costs $1,188 a year.
What you could make
- Quotes and estimates, invoicing, job scheduling, time tracking, reports and kanban boards: an app builder makes these well.
What you could not
- A real app for iOS and Android. Something home-made would be a web page.
- It plugs into other products, QuickBooks Online, QuickBooks Desktop and QuickBooks Payroll among them.
What this rests on. Knowify’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
JobTread, Buildertrend, Contractor Foreman, Houzz Pro and FieldEdge
The 5 tools Knowify is most often weighed against, with where each one differs from it.
- 1.8GPA
JobTread
From $199/mo
Estimating and job management for construction contractors.
- Knowify also covers kanban boards.
- 2.0GPA
Buildertrend
Paid
Construction project management for home builders and remodelers.
- Knowify also covers kanban boards, time tracking and reports.
- Buildertrend also covers sales pipeline, email campaigns and time clock.
- 2.6GPA
Contractor Foreman
Free trial · from $49/mo
Construction management for contractors, priced by team size.
- Knowify also covers kanban boards.
- Contractor Foreman also covers Gantt & timelines.
- 2.2GPA
Houzz Pro
Free plan · from $199/mo
Project, design and billing software for remodelers and designers.
- Houzz Pro has a free plan. Knowify does not, though it has a free trial.
- Only Houzz Pro lists a browser extension.
- Knowify also covers kanban boards, reports and job scheduling.
- 1.8GPA
FieldEdge
Paid
Field service software for HVAC, plumbing and electrical contractors.
- Only Knowify lists iOS and Android apps.
- Knowify also covers kanban boards.
- FieldEdge also covers business texting.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Knowify free?
No, Knowify is a paid product, but you can try it first. 14-day free trial.
How much does Knowify cost?
Knowify lists 3 plans. Core: $99 per month for 1 user, billed yearly ($149 billed monthly).
What platforms does Knowify work on?
Knowify is available on Web, iOS and Android.
Does Knowify offer any discounts?
Knowify publicly lists the following: Yearly billing cuts the monthly price.
Does Knowify have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Knowify is listed for Web, iOS and Android.
Does Knowify have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. Knowify is listed for Web, iOS and Android.
Is Knowify open source?
Knowify is not described as open source on its own site, as read on Nov 12, 2026.
What does Knowify integrate with?
Knowify's listing names QuickBooks Online, QuickBooks Desktop, QuickBooks Payroll, QuickBooks Time, QuickBooks Payments, FleetSharp, Claude and ChatGPT.
Who makes Knowify?
Knowify is made by a company of the same name.
What are the alternatives to Knowify?
The closest alternatives to Knowify in our directory are JobTread, Buildertrend, Contractor Foreman, Houzz Pro and FieldEdge.
How does Knowify compare with other field service apps?
Knowify's GPA of 1.8 is higher than 3 of the 55 other field service apps we grade, and level with 17.
Is Knowify good value for money?
ToolGPA grades Knowify D for value for money. Its paid plans start at $99 a month, against a middle price of $49 for the category: 28 of the 36 others that charge start lower.
Could I make my own version of Knowify?
The plain part of Knowify you could make: quotes and estimates, invoicing, job scheduling, time tracking, reports and kanban boards.
Where this guide comes from
The prices, plans, platforms and features were read from Knowify’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Knowify’s own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Knowify. Prices change, so check knowify.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Knowify, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/knowify
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Knowify: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/knowify
Know someone choosing between field service apps?
Send them this guide: toolgpa.com/tools/knowify/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded field service apps after Knowify, each with an Insider's Guide of its own.
- Field Service Software Insider's GuideEvery one of the 56 field service apps we grade, compared
- ServiceM8 Insider's GuideJob management for trades, priced by jobs a month, not users3.4 GPA
- Jobber Insider's GuideQuotes, scheduling and payments for home service businesses2.8 GPA
- Contractor Foreman Insider's GuideConstruction management for contractors, priced by team size2.6 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Knowify’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Knowify is a trademark of its owner, and this guide is not made, paid for or approved by Knowify. Prices and plans change: check knowify.com before you buy.