CalendarHero vs Reclaim.ai (2026): which should you pick?

Pick CalendarHero if

• Fits if you book meetings over chat, email or SMS and want an assistant to set the time
• Works for teams that live in Slack, Zoom and a CRM

Look elsewhere if

• Skip it if you need a price, because the site publishes none
• Not for you if you want a free plan, as none is confirmed
• Too light for phones and desktops: no mobile or desktop apps are listed
• Watch out: the site's copyright line names Vendasta Technologies, so the product now sits under another company

Pick Reclaim.ai if

• Fits if you live in Google Calendar or Outlook and want focus time blocked out for you
• Works for people whose tasks sit in Todoist, Asana or Jira and never reach the calendar

Look elsewhere if

• Skip it if your calendar is on iCloud, as it works only with Google Calendar and Outlook
• Tight if you stay on Lite, which plans 1 week ahead with 1 calendar sync and 1 scheduling link
• Pricey if you want unlimited calendar syncs and links, because that's Business at $15 a seat a month
• Not for you if you want a proper phone app, because there's only a web app you add to your home screen
• Watch out: Starter stops at 10 seats, and SSO needs Enterprise with at least 100 seats on annual billing

CalendarHero

• The vendor's website publishes no pricing, so the cost and any free plan are unconfirmed.
• The site states a copyright of Vendasta Technologies Inc., so the product now sits under that company.
• No mobile or desktop apps are listed on the pages read; it is used on the web and inside other apps.

Reclaim.ai

• There are no native iOS or Android apps; Reclaim is a web app that can be added to a home screen as a PWA.
• It works only with Google Calendar and Outlook Calendar.
• The free Lite plan is limited to 1 user, a 1-week scheduling range, 1 calendar sync and 1 scheduling link.
• Starter is capped at 10 seats and Business at 100. Enterprise, where SSO and SCIM are listed, requires at least 100 seats and annual billing.

CalendarHero

Automated scheduling

Books one-on-one, group and video meetings from real-time availability, using several scheduling methods.

Meeting briefings

Sends daily briefings with attendee insights, adding lead or candidate details from a connected CRM or ATS.

Chat, inbox and SMS assistants

Lets users book meetings from Slack, Microsoft Teams, Gmail, Outlook or SMS through an AI meeting assistant.

Unlimited calendar sync

Syncs calendars from Google, Outlook, Office 365, Exchange and iCloud to avoid double-bookings.

Team scheduling controls

Offers shared availability, admin controls, centralized billing and meeting metrics for teams.

Meeting directory

A directory page lists several meeting types at once, shared as a link or embedded on a website.

Reclaim.ai

Focus Time

Set a focus-time goal and Reclaim reserves blocks on your calendar to protect time for uninterrupted work.

Habits

Schedules recurring routines at the times that fit best around the rest of your calendar.

Task scheduling

Places tasks on the calendar as flexible blocks, with task integrations for Todoist, Asana, Jira, ClickUp, Linear and Google Tasks.

Smart Meetings

Finds a time for a meeting by looking across every attendee's schedule.

Scheduling Links

Share availability through booking links. Lite includes 1 link, Starter 3, and Business and Enterprise unlimited.

Calendar Sync and Buffer Time

Blocks time across your connected calendars so commitments in one show in the others, and adds breaks and travel time around meetings.

CalendarHero

Pricing could not be confirmed. See calendarhero.com.

Reclaim.ai

• Lite$0

  One user with a 1-week scheduling range, 1 calendar sync, 1 scheduling link and 5 AI agents.

• Starter$10

  per seat / month, billed annually ($12 monthly)

  Up to 10 seats: 8-week scheduling range, 3 calendar syncs, 3 scheduling links and 10 AI agents per seat.

• Business$15

  per seat / month, billed annually ($18 monthly)

  Up to 100 seats: 12-week range, unlimited calendar syncs and scheduling links, webhooks and delegated access.

• Enterprise$22

  per seat / month, annual billing only

  Over 100 seats: unlimited AI agents per seat, SSO and SCIM provisioning, and dedicated account management.

CalendarHero

No public discounts listed.

Reclaim.ai

• Annual discount

  Lower per-seat price on yearly billing

  Starter is $10 per seat per month billed yearly versus $12 billed monthly, and Business is $15 versus $18, which works out to about 17% less.

• Education

  50% off for 12 months for education

  Students, educators and faculty at degree-granting or nonprofit educational institutions can apply for 50% off Starter or Business for 12 months, renewable while still enrolled or employed.

• Nonprofit

  20% off for 3 years for nonprofits

  Registered 501(c)(3) organizations, or the equivalent outside the US, can get 20% off Starter or Business plans for 3 years.

• Startups

  20% off for 3 years for startups

  For companies with at least 5 seats, under 100 employees, less than $10 million raised and founded less than 5 years ago. Applies to Starter and Business.

• Other savings

  20% off when switching from another tool

  New users moving from Calendly, Clockwise, Motion or a similar scheduling tool can apply for 20% off Starter or Business: 6 months for individuals, 12 months for teams of 10 or more.