CoachAccountable vs SimplePractice (2026): which should you pick?

Pick CoachAccountable if

• Fits if you coach a handful of clients and want billing and tracking in one place
• Works for coaches who want every feature on every plan

Look elsewhere if

• Pricey if you grow: $250 a month at 50 clients and $800 at 200
• Tight if you coach couples or groups, as each person counts as a separate client
• Watch out: SMS reminders work only in the US, Canada, the UK and Australia
• Not for you if you want an app, as the pages list no separate mobile apps

Pick SimplePractice if

• Fits if you're a solo US therapist who bills insurance and wants claims in the same account as your notes
• Works for groups of up to five clinicians who want a published price: Plus is $99 plus $74 a clinician

Look elsewhere if

• Tight if you stay on Starter: reminders, calendar sync, secure messaging and treatment plans start on Essential at $79
• Pricey if you want AI notes, as Note Taker is $35 a month and Care Aide $59 plus $49 per extra clinician
• Watch out: claims are 39¢ each, cards 3.15% + 30¢, and every clinician pays a $20 yearly fee for CPT codes
• Watch out: ePrescribe is $49 a month plus an $89 setup fee, and group sessions and extra clinicians need Plus
• Not for you if your group has six or more clinicians and you want a price up front, as those go through sales

CoachAccountable

• Cost follows active clients; each person in a group or couple counts as a separate client.
• No discounts for nonprofits or schools: the page says one plan applies to everyone.
• SMS reminders are available in the US, Canada, the UK and Australia only.
• Works in a browser with no installation; the pages list no separate mobile apps.

SimplePractice

• Insurance claims cost $0.39 each, card payments 3.15% + $0.30, and each clinician pays an annual $20 fee for CPT code access.
• Reminders, calendar sync and client messaging start on Essential; group sessions and extra clinicians need Plus.
• AI notes are extra: Note Taker is $35 a month, Care Aide $59 a month plus $49 per extra clinician. ePrescribe is $49 a month plus an $89 setup fee.
• The 50% discount applies only if a paid account starts within 7 days of the trial; groups of 6 or more clinicians are priced by sales.

CoachAccountable

Scheduling

A booking widget, individual and group sessions, pre- and post-session forms, recurring appointments and sync with Google, Outlook and Apple calendars.

Client work between sessions

Action plans, metrics, worksheets, private and shared notes, and a client portal with SMS and email reminders.

Contracts and billing

Digital agreements with timestamps, recurring and installment invoices, packages and memberships paid through Stripe, Square or PayPal.

Courses

Self-paced, calendar-based and group courses with content drip and onboarding task automation.

Team management

Custom access roles, master coach permissions, coach oversight and engagement reports for coaching organizations.

Reporting

Invoicing, appointment, activity, follow-through and form-answer reports, filterable by group or company.

SimplePractice

Client portal and online booking

Clients request appointments online and complete paperless intake documents through a client portal website. Essential adds email, text and voice reminders and calendar sync.

Notes and treatment plans

Progress notes, a template library and measurement-based care come on every plan; customizable treatment plans and Wiley Treatment Planners start on Essential.

Built-in telehealth

Video sessions are included on every plan. Plus adds group appointments and group telehealth.

Insurance claims and payments

Claims are filed from the account at $0.39 each and clients pay online by card. Insurance Navigator, listed as coming soon, adds claim checks and benefits verification at $1.79 a claim.

Care Aide and Note Taker

Paid AI add-ons. Note Taker drafts progress notes from a recorded session or dictation; Care Aide adds live telehealth support, treatment plans in beta and client-ready summaries.

Clinician mobile app

An iPhone, iPad and Android app to manage the calendar, write and review session notes, share documents, send secure messages and take payments.

CoachAccountable

• Starter$20

  per month for up to 2 active clients

  Full system, unlimited coaches and administrators. Price rises with active clients.

• Level 2$70

  per month for up to 10 active clients

  The same features as every plan. Level 1 is $40 a month for 5 clients.

• Level 4$250

  per month for up to 50 active clients

  Level 3 is $120 a month for 20 clients, and Level 5 is $400 a month for 100.

• Level 6$800

  per month for up to 200 active clients

  Higher steps continue to $4,000 a month for 1,000 clients (Level 8).

SimplePractice

• Starter$49

  per month

  Unlimited clients, telehealth, progress notes, insurance claims, online payments, intake forms and a client portal. $24.50 a month for the first 3 months.

• Essential$79

  per month

  Adds free email, text and voice reminders, calendar sync, treatment plans, Wiley Treatment Planners and secure messaging. $39.50 for the first 3 months.

• Plus$99

  per month, plus $74 per additional clinician

  Adds group appointments, group telehealth, a premium support line and advanced analytics. $49.50 for the first 3 months; groups of 6+ can get custom pricing.

CoachAccountable

No public discounts listed.

SimplePractice

• Other savings

  50% off the first 3 months

  Starting a paid account within 7 days of signing up halves the first 3 months: $24.50 for Starter, $39.50 for Essential and $49.50 for Plus, then the regular price.