CoachAccountable vs Dubsado (2026): which should you pick?

Pick CoachAccountable if

• Fits if you coach a handful of clients and want billing and tracking in one place
• Works for coaches who want every feature on every plan

Look elsewhere if

• Pricey if you grow: $250 a month at 50 clients and $800 at 200
• Tight if you coach couples or groups, as each person counts as a separate client
• Watch out: SMS reminders work only in the US, Canada, the UK and Australia
• Not for you if you want an app, as the pages list no separate mobile apps

Pick Dubsado if

• Fits if every job means a proposal, a contract and an invoice, like shoots, weddings and coaching
• Works for studios of up to four people, since both plans include three extra team members

Look elsewhere if

• Skip it if you sell to other companies and need a sales pipeline, which Dubsado says it isn't built for
• Pricey if you want the scheduler, automations, Zapier or QuickBooks and Xero sync, as all need Premier at $525 a year
• Not for you if you want a free plan, because after 21 days it's $335 a year or $35 a month
• Tight if your team grows past 3 extra users, which costs $25 to $60 a month more
• Watch out: Starter allows 1 active lead capture form, and there's no desktop app or API listed

CoachAccountable

• Cost follows active clients; each person in a group or couple counts as a separate client.
• No discounts for nonprofits or schools: the page says one plan applies to everyone.
• SMS reminders are available in the US, Canada, the UK and Australia only.
• Works in a browser with no installation; the pages list no separate mobile apps.

Dubsado

• There is no free plan: after the 21-day trial, Starter costs $335 a year or $35 a month.
• Scheduling, Flows automation, public proposals, Zapier and the QuickBooks and Xero integrations are only on Premier.
• The vendor describes it as client management for service businesses, not a CRM for B2B sales pipelines or prospecting.
• Teams with more than 3 additional users pay $25 to $60 a month extra, depending on size.

CoachAccountable

Scheduling

A booking widget, individual and group sessions, pre- and post-session forms, recurring appointments and sync with Google, Outlook and Apple calendars.

Client work between sessions

Action plans, metrics, worksheets, private and shared notes, and a client portal with SMS and email reminders.

Contracts and billing

Digital agreements with timestamps, recurring and installment invoices, packages and memberships paid through Stripe, Square or PayPal.

Courses

Self-paced, calendar-based and group courses with content drip and onboarding task automation.

Team management

Custom access roles, master coach permissions, coach oversight and engagement reports for coaching organizations.

Reporting

Invoicing, appointment, activity, follow-through and form-answer reports, filterable by group or company.

Dubsado

Proposal, contract and invoice in one

A single proposal can carry the contract and the invoice, so a client picks a package, signs with a legally binding e-signature and pays from one link.

Invoicing and payment plans

Invoices support packages, discounts, payment plans, recurring billing and autopay, with automatic reminders. Payments run through Dubsado Payments (powered by Stripe), PayPal or Square.

Flows automation

Multi-step workflows start on events such as a submitted form, signed contract, payment or booked appointment, then send emails, forms and invoices. Premier plan only.

Scheduler

Scheduling templates offer bookable times from custom availability windows, with two-way calendar sync and reminder emails. The scheduler is part of the Premier plan.

Lead capture forms and client portals

Embeddable lead capture forms bring in new inquiries, and each client gets a branded, password-protected portal. Starter allows 1 active lead capture form.

Multiple brands and team members

One account can run several businesses with separate branding at $10 a month per extra brand. Three additional users are free; larger teams pay from $25 a month.

CoachAccountable

• Starter$20

  per month for up to 2 active clients

  Full system, unlimited coaches and administrators. Price rises with active clients.

• Level 2$70

  per month for up to 10 active clients

  The same features as every plan. Level 1 is $40 a month for 5 clients.

• Level 4$250

  per month for up to 50 active clients

  Level 3 is $120 a month for 20 clients, and Level 5 is $400 a month for 100.

• Level 6$800

  per month for up to 200 active clients

  Higher steps continue to $4,000 a month for 1,000 clients (Level 8).

Dubsado

• Starter$335

  per year ($35 billed monthly)

  Unlimited projects and clients, invoicing and payment plans, form and email templates, client portals, 1 active lead capture form and 3 extra users.

• Premier$525

  per year ($55 billed monthly)

  Adds the scheduler, automated workflows (Flows), public proposals, unlimited lead capture forms, QuickBooks and Xero sync and Zapier.

CoachAccountable

No public discounts listed.

Dubsado

• Annual discount

  About 2 months free with annual billing

  The pricing page says annual billing gives 2 months' worth of savings: Starter is $335 a year against $35 a month, and Premier is $525 a year against $55 a month.