Connecteam vs Rosterfy (2026): which should you pick?

Pick Connecteam if

• Fits if you have 10 staff or fewer and want to pay nothing
• Works for cleaning or field crews who clock in by GPS from different sites

Look elsewhere if

• Pricey if you also want chat and HR, since each hub is its own plan from $29 a month
• Tight if you stay free and run payroll, as the free plans have no payroll link and the 30-user Limited plan drops many features
• Skip it if you might want a refund: monthly plans get none, and yearly plans only within the first 30 days
• Watch out: past 30 users, each person is charged on every hub, $4.20 a month on Operations Expert billed yearly
• Watch out: repeating shifts and templates need Advanced at $49, and auto-assigned shifts and the API need Expert at $99

Pick Rosterfy if

• Fits if you run events or programs with 100 or more volunteers
• Works for groups that want recruiting, training and rostering in one place

Look elsewhere if

• Skip it if you have a small volunteer team, as it says it is built for 100 or more
• Not for you if you need to see a price first, because none is published
• Not for you if you want to pay staff, as this is volunteer management
• Watch out: admin seats, onboarding and success support are extras in the package

Connecteam

• Each hub is bought separately: scheduling and time clock sit in the Operations Hub, while chat and HR tools need their own hub plans from $29 a month each.
• The flat price covers the first 30 users; every user after that is charged per month on each hub, for example $4.20 on Operations Expert billed yearly.
• The free Small Business plan has no payroll integration, and the free Limited plan for up to 30 users drops many features.
• Monthly plans are not refunded for prepaid time; annual plans get a prorated refund only if cancelled within the first 30 days.

Rosterfy

• No prices are published; the page offers a tailored quote based on organization size and needs.
• The vendor says it is built for organizations with 100 or more volunteers.
• Administrators, onboarding and customer-success support are sold as customizable package elements.

Connecteam

GPS, NFC and kiosk clock-ins

Staff clock in from their phones with a GPS stamp, by tapping an NFC tag, or at a shared tablet kiosk. Geofences and on-the-clock location tracking come on higher plans.

Scheduling with open shifts

Shifts repeat daily, weekly or monthly, open shifts can be claimed with approval, and reminders go out before work starts. AI auto-scheduling weighs availability, roles and labor rules.

Timesheets to payroll

Clock-ins build timesheets that export to payroll services including Gusto, QuickBooks, Xero, Paychex and ADP, with pay periods and pay rates per person.

Forms, checklists and shift tasks

Unlimited checklists, forms and tasks on every paid plan, plus tasks and attachments such as photos, mileage and signatures tied to a shift.

Chat, updates and knowledge base

The Communications Hub adds one-to-one and group chat, a company feed with surveys and polls, an employee directory and a knowledge base.

Time off, training and documents

The HR & Skills Hub covers time-off policies with balances, courses and quizzes, documents with e-signatures, hiring and onboarding.

Rosterfy

Recruiting and onboarding

Role-specific automated onboarding walks volunteers through forms, documents and approval steps.

Training and induction

Online training tracks compliance, and integrations such as Eloomi sync completion status to volunteer records.

Advanced scheduling

Rostering and communications in one place, with two-way messaging between organizers and volunteers.

Volunteer app

A volunteer app gives people their shifts and updates on the go.

Insights and dashboards

Volunteer insight dashboards and real-time reporting are meant to show the impact of a program.

Integrations

The vendor lists 50+ API integrations across CRM, payroll, background checks, e-signature and training tools.

Connecteam

• Small Business$0

  Free for life for up to 10 users, covering all three hubs. Payroll integration is not included.

• Operations Basic$29

  per month for up to 30 users, billed annually ($35 billed monthly)

  GPS time clock, basic scheduling with open shifts, unlimited forms and tasks, payroll integration. Each user past 30 is $0.80 a month ($1 monthly).

• Operations Advanced$49

  per month for up to 30 users, billed annually ($59 billed monthly)

  Adds repeating shifts, templates, auto clock-out, up to 10 geofence sites and up to 6 schedules. Each user past 30 is $2.50 a month ($3 monthly).

• Operations Expert$99

  per month for up to 30 users, billed annually ($119 billed monthly)

  Adds auto-assigned shifts, unlimited geofences, up to 12 schedules, automatic reports and API access. Each user past 30 is $4.20 a month ($5 monthly).

• Operations EnterpriseCustom

  Unlimited time clocks and schedules, SSO, two-factor sign-in and a success manager. Aimed at companies with 201 to 10,000 employees.

Rosterfy

Pricing could not be confirmed. See rosterfy.com.

Connecteam

• Annual discount

  Save 18% with yearly billing

  Yearly billing brings Operations Basic, Advanced and Expert to $29, $49 and $99 a month against $35, $59 and $119 monthly; the FAQ calls it two months free.

Rosterfy

No public discounts listed.