Everdo vs Firetask

Everdo

• GTD followers who want projects, contexts and next actions built in
• People who would rather buy a license once than subscribe
• Keeping task data on your own devices, with encrypted sync as an option
• Linux users: desktop builds come as AppImage, .deb, .pacman and Snap

Firetask

• People who follow GTD on iPhone, iPad and Mac
• Users who like to review their tasks on a kanban board
• People who want tasks kept in their own iCloud with no separate account

Everdo

• The Free plan stops at 5 projects and 2 areas of responsibility.
• Encrypted online sync is not part of Pro. It is an ongoing fee listed at $1.66/mo, and the billing basis is not shown on the pricing page.
• The $39.99 App Store purchase unlocks Pro on iOS only; the $99.99 website purchase covers every platform.
• There is no web app, and local network sync works only while devices are on the same configured network.

Firetask

• Apple only: there are apps for iPhone, iPad and Mac, and sync runs through iCloud. No web, Windows or Android version is offered.
• After the one-month trial a Firetask Pro subscription is needed: $3.99 a month or $24.99 a year on the US App Store.
• Firetask 5 is a new app: Firetask 4 data must be exported and imported, and the free upgrade leaves out attachments, journal entries and status notes.
• CSV import is in the Mac app only; the manual says it will come to the iOS version.

Everdo

Next actions and a Focus list

Actions from active projects and standalone actions are pulled into one Next Actions list, and the Focus list narrows the view to due and starred actions.

Parallel and sequential projects

A sequential project sends only its top action to the Next Actions list, while a parallel project sends all of its next actions.

Tags, contexts and areas

Tags filter tasks by context, contact or label, and areas of responsibility let you work within one role at a time. The Free plan allows 2 areas.

Local database with two sync options

Every device keeps a full local copy of the data. Sync runs over your own network with a desktop app as the server, or through the paid Encrypted Sync Service.

Scheduling, reminders and recurrence

Tasks can be scheduled for specific dates with reminders, and repeating tasks are created from recurrence patterns you define.

Quick capture and inline commands

Quick capture collects tasks and ideas on every platform. In the desktop app, commands typed at the end of a title, such as :n to move an item to Next, apply on save.

Firetask

GTD focus lists

An Inbox with a badge count for unprocessed items, an In Focus list for today, a Waiting For list grouped by assignee and a Someday list follow a GTD-style flow.

Kanban boards

Drag-and-drop boards arrange tasks by status, focus, due date or priority, so a review can be done by moving cards between columns.

Task calendar

Monthly and weekly calendar views are built around tasks instead of events, with drag-and-drop rescheduling and repeating due dates.

Projects, portfolios and templates

Tasks are grouped into projects and projects into portfolios, and templates store reusable task lists. To-dos act as lightweight subtasks inside a task.

Command tagging and quick capture

Typing /tomorrow sets a due date and @John delegates a task while it is being created. A share extension and a global Mac hotkey add tasks from other apps.

Pomodoro timer

Effort can be estimated in Pomodoros, with a built-in timer and a running Pomodoro count for the tasks in focus.

Everdo

• Free$0

  The full GTD workflow with up to 5 projects, up to 2 areas of responsibility and local network sync.

• Encrypted Sync$1.66

  per month; the billing basis is not shown on the pricing page

  Optional add-on to Free or Pro: end-to-end encrypted online sync through a service run by Everdo, after a 30-day free trial.

• Pro for iOS$39.99

  one-time in-app purchase

  Bought through the App Store. The vendor says this in-app purchase unlocks Everdo Pro on iOS only.

• Pro$99.99

  one-time purchase

  Unlimited projects and areas of responsibility, with a product key that unlocks Pro on every platform. Includes local network sync.

Firetask

• Firetask Pro Monthly$3.99

  per month

  One subscription that unlocks every feature on iPhone, iPad and Mac, billed monthly through the App Store.

• Firetask Pro Yearly$24.99

  per year

  The same subscription for iPhone, iPad and Mac, billed once a year through the App Store.

Everdo

No public discounts listed.

Firetask

• Annual discount

  Yearly plan costs less than twelve months

  On the US App Store, Firetask Pro Yearly is $24.99, while Firetask Pro Monthly at $3.99 adds up to $47.88 over twelve months.

• Other savings

  Free upgrade for Firetask 4 App Store customers

  Existing Firetask 4 App Store customers can unlock Firetask 4-level functionality in Firetask 5 at no charge. Features new in version 5 still need the subscription.