FlowForma vs Workflowgen (2026): which should you pick?
As of Nov 13, 2026, FlowForma and Workflowgen share a 2.0 GPA, neither has a free plan and their prices can't be set side by side, so the choice depends on whether you care more about the free plan, where FlowForma grades higher, or value for money and features, where Workflowgen does.
Checked Nov 13, 2026 · graded Nov 13, 2026 by ToolGPA
They get the same grade on ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
FlowForma
No-code process automation built on Microsoft 365 and SharePoint
Workflowgen
Low-code workflow platform for human-centric business processes
Which one is for you
Pick FlowForma if
- Fits if your company already runs on Microsoft 365 and SharePoint
- Works for compliance-heavy teams that want governed, audited approvals
Look elsewhere if
- Pricey if you are small: $2,347 a month is the floor for three processes
- Skip it if you are not on Microsoft 365 and SharePoint Online, since it assumes them
- Tight if you need many processes, as plans are priced by process count and Professional covers 30 for $3,293 a month
- Watch out: AI agents on Essentials are add-ons, and premium support and consultancy days cost extra
Pick Workflowgen if
- Fits if your IT team runs approvals across a Microsoft 365 or Azure company
- Works for organizations that want to add AI steps to existing workflows gradually
Look elsewhere if
- Skip it if you need a price before talking to sales, as none is published
- Not for you if you are one person or a small team, since it is built for organization-wide deployments
- Watch out: there is no free plan or trial listed, so you cannot try it without a sales conversation
How we grade them
| 2.0GPAFlowFormaFair | 2.0GPAWorkflowgenFair | |
|---|---|---|
| Value for money | D$2,347 a month for up to 3 processes, billed annually, against a category middle of $22. It is enterprise software and the price is far into the dearest tenth. | CNo price is published; the pricing page asks you to contact the vendor, so it sits in the middle until a quote says otherwise. |
| Free plan and trial | CA 30-day trial is listed; the pages read do not say whether a card is needed. No free plan. | FNothing free is listed: no free plan and no trial. |
| Features | CForms, workflows, document generation, insights and audit trails. Copilot and AI agents are Professional or Enterprise, and only add-ons on Essentials, and the listing says it assumes Microsoft 365. | BGraphical workflow designer, form designer, user portal, AI agent steps, a GraphQL API with webhooks, reports and mobile apps. The listing shows no gap in the core work. |
| Ease of use | CNo store rating on record. Business users build their own processes, but you need a Microsoft 365 and SharePoint setup first. | CNo store rating on record. Workflows and forms have to be built and deployed by an IT team. |
| Platforms and integrations | BWeb with a mobile app, plus SharePoint, Teams and Copilot links. No desktop app. | BWeb plus iOS and Android apps, a GraphQL API and eight listed integrations such as Microsoft 365, SAP and DocuSign. No desktop app. |
| Best for | SharePoint-based process automation for larger firms | approval-heavy business processes on Microsoft 365 |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: FlowForma and Workflowgen. How we grade
Where they differ
- FlowForma also covers AI agents.
At a glance
| FlowForma | Workflowgen | |
|---|---|---|
| Pricing | Free trial | Paid |
| Starts at | $2,347 per month for up to 3 processes, billed annually | Not published |
| Free plan | None | None |
| Free trial | 30-day trial, per the vendor's pricing FAQ | None listed |
| Web | ||
| iOS | ||
| Android | ||
| Made by | FlowForma | Advantys |
| Price read from | flowforma.com | Not confirmed |
| Checked | Nov 13, 2026 | Nov 13, 2026 |
Worth knowing
FlowForma
- Plans are priced by number of processes, and the prices shown are 'from' figures billed annually.
- Copilot and AI Agents are on Professional and Enterprise; Essentials offers them as add-ons.
- It is built around Microsoft 365 and SharePoint Online, so it assumes that environment.
- Premium support, consultancy days and bespoke development are separate from the plan prices.
Workflowgen
- No prices are published; the pricing page asks visitors to contact the vendor for a quote.
- The vendor describes the engine as built on .NET.
- It is aimed at organization-wide deployments rather than individual use.
Key features
FlowForma
- AI-built workflows
- Upload documents, diagrams or process notes and the AI turns them into a working form and workflow to refine.
- Forms and workflow engine
- Unlimited forms with approvals, roles, rules, conditions and escalations, running on SharePoint Online.
- Document generation
- Unlimited Word and PDF documents generated from templates that merge in data captured by a process.
- AI agents and Copilot
- On Professional and Enterprise, AI agents can complete tasks, check data and flag issues inside a process.
- Governance and audit trails
- Audit trails and controls over how processes run and how AI agents are allowed to act.
- Insights
- Reporting on each process, with AI highlighting bottlenecks, delays and trends.
Workflowgen
- Graphical workflow designer
- An HTML5 designer for processes that mix human and system steps, with transitions, synchronization and subprocesses.
- Web form designer
- Builds forms without programming, with .NET and JavaScript code editors for cases that need custom behavior.
- User portal
- A single view where participants start requests and follow their status, with single sign-on depending on configuration.
- AI models and agent orchestration
- Calls AI models inside workflows and assigns tasks to AI agents or people, keeping human sign-off on key decisions.
- GraphQL API and webhooks
- A GraphQL API, webhooks and Node.js support connect it to other systems, alongside connectors for Microsoft 365, SAP and Salesforce.
- Reports and mobile apps
- Users build reports and dashboards from process data, and iOS and Android apps let participants act on requests remotely.
Plans
FlowForma
Essentials$2,347
per month for up to 3 processes, billed annually
From price. Up to 3 automated processes, unlimited forms, document generation, insights, mobile app and onboarding.
Professional$3,293
per month for up to 30 processes, billed annually
From price. Up to 30 processes, plus FlowForma Copilot, AI Agents and advanced integrations.
EnterpriseCustom
Unlimited processes, priced on the customer's process estate; includes Copilot and AI Agents.
Workflowgen
Pricing could not be confirmed. See workflowgen.com.
Common questions
Which is cheaper, FlowForma or Workflowgen?
As of Nov 13, 2026, FlowForma starts at $2,347 per month for up to 3 processes, billed annually, and Workflowgen has no price we could confirm.
Which has a free plan, FlowForma or Workflowgen?
As of Nov 13, 2026, neither FlowForma nor Workflowgen has a free plan. FlowForma has a free trial.
Which platforms do FlowForma and Workflowgen run on?
As of Nov 13, 2026, only Workflowgen lists iOS and Android apps. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.