FlowForma vs Microsoft Power Automate (2026): which should you pick?
As of Nov 13, 2026, Microsoft Power Automate grades higher than FlowForma: 2.8 against 2.0 out of 4.0.
Checked Oct 5, 2026 and Nov 13, 2026 · graded Oct 10, 2026 and Nov 13, 2026 by ToolGPA
Microsoft Power Automate grades higher on value for money, the free plan and features. They get the same grade on ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
FlowForma
No-code process automation built on Microsoft 365 and SharePoint
Microsoft Power Automate
Cloud workflows and desktop RPA in the Microsoft Power Platform
Which one is for you
Pick FlowForma if
- Fits if your company already runs on Microsoft 365 and SharePoint
- Works for compliance-heavy teams that want governed, audited approvals
Look elsewhere if
- Pricey if you are small: $2,347 a month is the floor for three processes
- Skip it if you are not on Microsoft 365 and SharePoint Online, since it assumes them
- Tight if you need many processes, as plans are priced by process count and Professional covers 30 for $3,293 a month
- Watch out: AI agents on Essentials are add-ons, and premium support and consultancy days cost extra
Pick Microsoft Power Automate if
- Fits if your company already pays for Microsoft 365 or Dynamics 365
- Works for teams where an old Windows program has no API and someone retypes its data every day
Look elsewhere if
- Pricey if you want bots running unattended, at $150 a bot a month, or $215 hosted
- Skip it if your desktop work isn't on Windows, because that's all the desktop app runs on, and not on ARM
- Tight if you're staying free, with standard connectors only and no sharing of flows
- Watch out: the phone app reached end of support on August 31, 2026, so mobile means the browser or Teams
- Watch out: the pricing page says the trial is 30 days, while Microsoft's licensing docs describe 90
How we grade them
| 2.0GPAFlowFormaFair | 2.8GPAMicrosoft Power AutomateGood | |
|---|---|---|
| Value for money | D$2,347 a month for up to 3 processes, billed annually, against a category middle of $22. It is enterprise software and the price is far into the dearest tenth. | BPremium is $15 a user a month paid yearly, at the low end of this category, and it covers premium and custom connectors, attended desktop flows and process mining data. The expensive part is unattended work: a Process license is $150 a bot a month, and hosted bots are $215. |
| Free plan and trial | CA 30-day trial is listed; the pages read do not say whether a card is needed. No free plan. | BThe free license covers cloud flows with standard connectors, and desktop flows authored and run locally in attended mode. You can't share a flow or use premium connectors, but one person could get real work done. A Microsoft 365 license covers the same ground. |
| Features | CForms, workflows, document generation, insights and audit trails. Copilot and AI agents are Professional or Enterprise, and only add-ons on Essentials, and the listing says it assumes Microsoft 365. | BIt covers the whole job, both halves of it: more than 1,400 certified connectors for cloud flows, plus desktop RPA that clicks through Windows software with no API, with process and task mining and Copilot to draft a flow. UiPath sits in this category doing the same two halves, so the ground isn't Microsoft's alone. |
| Ease of use | CNo store rating on record. Business users build their own processes, but you need a Microsoft 365 and SharePoint setup first. | CNo store rating on record, and the licensing alone takes reading: which connectors are premium, which plan a bot needs, how Dataverse capacity is counted. Copilot drafts flows from a description, and the standalone phone app lost support in August 2026, so mobile means the browser. |
| Platforms and integrations | BWeb with a mobile app, plus SharePoint, Teams and Copilot links. No desktop app. | BWeb plus a Windows desktop app, with 1,400+ connectors, custom connectors and an on-premises gateway, and flows that run inside Teams, Excel and SharePoint. The desktop app is Windows only, ARM machines aren't supported, and the phone app is gone. |
| Best for | SharePoint-based process automation for larger firms | automation for companies already on Microsoft 365 |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: FlowForma and Microsoft Power Automate. How we grade
Price against what you get
FlowForma starts at $2,347 a month and scores 2.3 out of 4 on features, ease of use and platforms. Microsoft Power Automate starts at $15 a month for each person and scores 2.7.
Microsoft Power Automate scores higher and starts $2,332 a month lower. Of the other automation tools on the chart, 21 score higher than FlowForma for less, and 1 scores higher than Microsoft Power Automate for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- FlowForma also covers AI agents, no-code and forms.
- Microsoft Power Automate also covers templates.
At a glance
| FlowForma | Microsoft Power Automate | |
|---|---|---|
| Pricing | Free trial | Free plan |
| Starts at | $2,347 per month for up to 3 processes, billed annually | $15 per user / month, paid yearly |
| Free plan | None | Power Automate Free license: create and run cloud flows with standard connectors only, without sharing them, plus desktop flows authored and run locally in attended mode. |
| Free trial | 30-day trial, per the vendor's pricing FAQ | 30-day free trial per the pricing page; Microsoft's licensing docs describe a 90-day self-service trial license |
| Web | ||
| Windows | ||
| Made by | FlowForma | Microsoft |
| Price read from | flowforma.com | microsoft.com |
| Checked | Nov 13, 2026 | Oct 5, 2026 |
Worth knowing
FlowForma
- Plans are priced by number of processes, and the prices shown are 'from' figures billed annually.
- Copilot and AI Agents are on Professional and Enterprise; Essentials offers them as add-ons.
- It is built around Microsoft 365 and SharePoint Online, so it assumes that environment.
- Premium support, consultancy days and bespoke development are separate from the plan prices.
Microsoft Power Automate
- The free license and Microsoft 365 licenses cover standard connectors only; premium and custom connectors need Premium at $15 per user / month.
- Unattended desktop flows need a Process license at $150 per bot / month, and the machine must be registered by a Premium user.
- The desktop app runs only on Windows 10, Windows 11 and Windows Server, and devices with ARM processors are not supported.
- The standalone iOS and Android app reached end of support on August 31, 2026; Microsoft points mobile users to the browser portal and Teams.
Key features
FlowForma
- AI-built workflows
- Upload documents, diagrams or process notes and the AI turns them into a working form and workflow to refine.
- Forms and workflow engine
- Unlimited forms with approvals, roles, rules, conditions and escalations, running on SharePoint Online.
- Document generation
- Unlimited Word and PDF documents generated from templates that merge in data captured by a process.
- AI agents and Copilot
- On Professional and Enterprise, AI agents can complete tasks, check data and flag issues inside a process.
- Governance and audit trails
- Audit trails and controls over how processes run and how AI agents are allowed to act.
- Insights
- Reporting on each process, with AI highlighting bottlenecks, delays and trends.
Microsoft Power Automate
- Cloud flows
- Automated, scheduled and instant flows connect cloud apps, and on-premises services through a data gateway. Microsoft cites more than 1,400 prebuilt, certified connectors, and custom connectors can be built.
- Desktop flows (RPA)
- Power Automate for desktop builds or records flows that operate Windows and web applications through their interfaces. Attended runs happen with a person present; unattended runs need a Process license.
- Copilot authoring
- Copilot in Power Automate creates, edits and extends flows from a natural-language description, in both the cloud designer and the desktop app.
- Process and task mining
- Analyzes how a process actually runs to find steps worth automating. Premium includes 50 MB of mining data per user, and a tenant-wide add-on provides 100 GB.
- Microsoft 365 integration
- Flows can be built and run from inside Teams, Excel, SharePoint and OneDrive. Microsoft 365 licenses include the right to create and run cloud flows with standard connectors.
- Governance and hosted machines
- Managed Environments and data loss prevention policies give admins control over flows. Hosted Process runs unattended bots on virtual machines that Microsoft manages.
Plans
FlowForma
Essentials$2,347
per month for up to 3 processes, billed annually
From price. Up to 3 automated processes, unlimited forms, document generation, insights, mobile app and onboarding.
Professional$3,293
per month for up to 30 processes, billed annually
From price. Up to 30 processes, plus FlowForma Copilot, AI Agents and advanced integrations.
EnterpriseCustom
Unlimited processes, priced on the customer's process estate; includes Copilot and AI Agents.
Microsoft Power Automate
Power Automate Free$0
Free license described in Microsoft's licensing docs: cloud flows with standard connectors only, no sharing, and desktop flows run locally in attended mode.
Power Automate Premium$15
per user / month, paid yearly
Cloud flows with standard, premium and custom connectors, attended desktop flows, process and task mining with 50 MB of data, and 250 MB of Dataverse database capacity.
Power Automate Process$150
per bot / month, paid yearly
One bot for unattended desktop flows, or a license for a cloud flow that any number of users can run, with up to 250,000 actions a day.
Power Automate Hosted Process$215
per bot / month, paid yearly
Unattended desktop flows on a virtual machine that Microsoft manages and hosts on Azure, so there is no machine of your own to maintain.
Process Mining add-on$5,000
per tenant / month, paid yearly
Add-on for the Premium plan only: 100 GB of process mining data, with 2 GB of Dataverse database and 1 TB of file capacity.
Common questions
Which is cheaper, FlowForma or Microsoft Power Automate?
As of Nov 13, 2026, FlowForma starts at $2,347 per month for up to 3 processes, billed annually, and Microsoft Power Automate starts at $15 per user / month, paid yearly. One is priced for each person and the other is not, so which costs less depends on how many of you use it.
Which has a free plan, FlowForma or Microsoft Power Automate?
As of Nov 13, 2026, only Microsoft Power Automate has a free plan. FlowForma does not, though it has a free trial.
Which platforms do FlowForma and Microsoft Power Automate run on?
As of Nov 13, 2026, only Microsoft Power Automate lists a Windows app. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.