Hubstaff vs Teramind (2026): which should you pick?

Pick Hubstaff if

• Fits if you manage a remote team and want screenshots and activity data as proof of work
• Works for companies that pay contractors from their tracked hours

Look elsewhere if

• Skip it if you want a free plan, as free use ends with the 14-day trial
• Pricey if you need integrations, app and URL tracking or payroll, because those mean Team at $10 a seat
• Not for you if you work alone, since the plans have a 2-seat minimum
• Watch out: Insights, Tasks, Locations and the silent app cost $1.67 to $3.33 a seat extra on lower plans
• Tight if you're on Starter, with 500 screenshots a seat a month, limited reports and no integrations

Pick Teramind if

• Fits if you need to monitor staff screens and flag risky behaviour
• Works for security teams that want cloud or self-hosted data

Look elsewhere if

• Skip it if you want a published price, as the page shows local-currency seat prices only
• Not for you if you only want simple hours, as it is a monitoring product
• Watch out: keystroke logging and SIEM integration start on the UAM tier
• Watch out: recording screens, keystrokes and messages may need consent under local employment and privacy law
• Pricey if you need Enterprise or Government, which is quoted by sales

Hubstaff

• No free plan: Hubstaff's FAQ says free use is limited to the 14-day trial.
• Starter, Grow and Team have a 2-seat minimum, and Enterprise is listed as billed annually.
• Starter includes no integrations and Grow includes 1; unlimited integrations need Team.
• Insights, Tasks, Locations and the silent app cost extra on lower plans: $1.67 to $3.33 per seat a month on annual billing.

Teramind

• No dollar prices could be read: the pricing page shows per-seat prices in local currency, so none are recorded here.
• Pricing is per seat with a 5-seat starting point on the page's selector, and Enterprise and Government is quoted by sales.
• Keystroke logging, complete forensics and SIEM integration start on the UAM tier, and content-based DLP on the DLP tier.
• Recording screens, keystrokes and messages is invasive, so check local employee-monitoring and privacy law before deploying.

Hubstaff

Timer and timesheets

A timer on desktop, web and mobile produces timesheets on every plan. Timesheet approvals, scheduling and attendance, time off and overtime start on Team.

Screenshots and activity levels

Captures screenshots, activity levels and the apps and URLs used during tracked time. Starter allows 500 screenshots per seat a month, Grow 1,500, and Team is unlimited.

Insights

A workforce analytics add-on from $2.50 per seat a month that classifies work time, reports focus and meeting time and flags unusual activity. Included with Enterprise.

Payments and payroll

Team members can be paid from their tracked hours. Payments are limited on Starter and Grow and open up on Team, with integrations such as PayPal, Wise, Deel and Gusto.

Clients, invoices and budgets

Client invoices are part of every plan, with Starter capped at 5 clients. Project budgets and expense tracking start on Grow.

Locations

Mobile location tracking with geofenced job sites and work orders. It is a $3.33 per seat a month add-on for Team, included with Enterprise and not offered on Starter or Grow.

Teramind

Screen recording and live view

Visual evidence capture with live playback, plus optional audio, full-text search of recordings and recording only during rule violations.

Activity tracking

Logs websites and applications, email, file transfers, keystrokes, clipboard use, printing and time tracking, with the depth set by the tier.

Behavior rules and risk scoring

Rules and policies flag insider threats and anomalies and score user risk; Starter has limited rules and UAM adds unlimited activity-based rules.

Data loss prevention

The DLP tier adds content-based rules, sensitive-data detection, redaction and blocking, with 200 pre-packaged rules.

AI governance

UAM and above record AI conversations and control data sent to AI tools, a feature set the vendor calls agentic AI governance.

Cloud or self-hosted

Customers log in to a cloud dashboard or a self-hosted portal, and the vendor lists Windows, Mac, Citrix and VMware support.

Hubstaff

• Starter$4.99

  per seat / month, billed annually ($7 billed monthly); 2-seat minimum

  Time tracking, timesheets, activity levels, clients and invoices, limited reports and payments, and 500 screenshots per seat a month.

• Grow$7.50

  per seat / month, billed annually ($9 billed monthly); 2-seat minimum

  Adds full reports, 1 integration, idle timeout, project budgets, expenses and the Tasks add-on, with 1,500 screenshots per seat a month.

• Team$10

  per seat / month, billed annually ($12 billed monthly); 2-seat minimum

  Adds unlimited screenshots and app and URL tracking, teams, payments and payroll, unlimited integrations and a 3-month Insights trial.

• Enterprise$25

  per seat / month, billed annually

  Adds the silent app, Locations and Insights, higher public API limits, ACH payment, HIPAA and SOC 2 Type II compliance, and SCIM provisioning.

Teramind

Pricing could not be confirmed. See teramind.co.

Hubstaff

• Annual discount

  2 months free with annual billing

  The pricing page labels annual billing "2 months free": Team is $10 per seat a month annually against $12 monthly, and Starter is $4.99 against $7.

• Other savings

  Small Business Essentials flat-fee plan

  Hubstaff's support site describes a special-offer plan for new organizations at $144 a year, billed annually, with 3 paid seats plus a free owner seat and no add-ons.

Teramind

No public discounts listed.