Kantata vs Rocketlane (2026): which should you pick?
As of Nov 12, 2026, Kantata and Rocketlane share a 2.0 GPA, neither has a free plan and their prices can't be set side by side, so the choice depends on whether you care more about value for money and features, where Kantata grades higher, or the free plan, where Rocketlane does.
Checked Nov 12, 2026 · graded Nov 12, 2026 by ToolGPA
They get the same grade on ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Kantata
Professional services automation for resourcing, projects and billing
Rocketlane
Customer onboarding and professional services automation
Which one is for you
Pick Kantata if
- Fits if you are a services firm that bills clients
- Works for companies on Salesforce, where a native edition exists
Look elsewhere if
- Watch out: no prices are shown, and you must fill in a form to get one
- Not for you if you want a trial or free plan, as none is listed
- Too heavy for internal product teams that only track tasks
- Watch out: a Salesforce-native edition sits beside the standalone one, so check which your quote covers
Pick Rocketlane if
- Fits if you onboard customers and want them in a shared project space
- Makes sense if you have at least 5 people on the delivery side
Look elsewhere if
- Pricey if you are a small team: both paid plans need 5 team members, from $245 a month
- Watch out: resource planning, budgeting and invoicing start on Premium at $69
- Tight if you automate a lot: 200 runs per user a month on Standard, 500 on Premium
- Skip it if you want a free plan, as there is only a 14-day trial
- Watch out: the page's meta description still lists an Essential plan that the plan cards do not show
How we grade them
| 2.0GPAKantataFair | 2.0GPARocketlaneFair | |
|---|---|---|
| Value for money | CNo prices are published: plans are quoted by company size, so there is nothing to compare. | D$49 a team member a month billed annually on Standard, $69 on Premium, with a 5-member minimum. The floor is $245 a month, and that is several times the category middle of $9. |
| Free plan and trial | FNo free plan or trial is on the pricing page; its calls to action are for a demo. | C14-day free trial, which the FAQ says can be extended by a week. No free plan, and the pages read do not say whether a card is needed. |
| Features | BResource forecasting, projects, time and expenses, accounting, a talent network and AI and MCP access. The listing shows no gap in a services firm's job. | CCustomer portal, project and sprint planning, time tracking and AI agents. Resource planning, budgeting and invoicing need Premium, and automations are capped at 200 runs per user a month on Standard. |
| Ease of use | CNo store rating on record, and a firm-wide system needs setup. | CNo store rating on record. A web app where you build the onboarding projects and portals yourself. |
| Platforms and integrations | BWeb only, with 1,200+ prebuilt connectors, Salesforce, MuleSoft, Workato, QuickBooks and secure APIs. | BWeb, iOS and Android, with Slack, HubSpot, Jira, Salesforce and Zapier links and an API. |
| Best for | professional services firms that need resourcing and billing | teams onboarding customers with a shared portal |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Kantata and Rocketlane. How we grade
Where they differ
- Kantata also covers dashboards.
- Rocketlane also covers templates and workflow automation.
At a glance
| Kantata | Rocketlane | |
|---|---|---|
| Pricing | Paid | Free trial |
| Starts at | Not published | $49 per team member / month, billed annually |
| Free plan | None | None |
| Free trial | None listed | 14-day free trial; the FAQ says it can be extended by a week on request |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Kantata | Rocketlane |
| Price read from | Not confirmed | rocketlane.com |
| Checked | Nov 12, 2026 | Nov 12, 2026 |
Worth knowing
Kantata
- No prices are published: the pricing page is a request form, and plans are tailored to company size and goals.
- The pricing page does not mention a free plan or a free trial; the site's calls to action are for a demo.
- Built for services firms that bill clients; it is a poor match for internal product teams that only need task tracking.
- The vendor lists a Salesforce-native edition alongside the standalone platform, so check which one a quote covers.
Rocketlane
- Standard and Premium both require at least 5 team members.
- Resource planning and the financial tools need Premium at $69 per team member or higher.
- Custom automations are capped at 200 runs per user a month on Standard and 500 on Premium.
- The page's meta description still lists an Essential plan and different prices, but the plan cards show only Standard, Premium and Enterprise.
Key features
Kantata
- Resource management and forecasting
- Centralized scheduling and allocation, a skills inventory, and the ability to compare several resource plans side by side.
- Project management
- Project estimation and forecasting, task tracking, and portfolio and project health views.
- Time and expense tracking
- Time and expenses are tracked across clients and projects, with guardrails the page says are meant to improve billing accuracy.
- Project accounting
- Cost, burn and margin tracking for each project and across the portfolio.
- Talent network
- External contractors and partners can be added with their own roles, skills, calendars and cost rates.
- AI and MCP connectivity
- An AI assistant and agents sit on top of the data, and the vendor lists built-in MCP support for connecting outside AI tools.
Rocketlane
- Branded customer portal
- Clients log in to see project progress, approve work and collaborate; customer members are unlimited on every plan.
- Project and sprint planning
- Tasks can be shown as Gantt, list or kanban, with templates, epics, backlogs and sprint planning on Standard and above.
- Time tracking and timesheets
- Time capture, timesheets and timesheet approvals are included from the Standard plan.
- Resource management
- Resource planning, capacity management and utilization tracking start on Premium; soft allocations and a skills matrix are Enterprise.
- Financial management
- Premium adds budgets, rate cards, margins, invoicing and revenue recognition; multi-currency and multi-budget are Enterprise.
- AI agents and automations
- The vendor describes Nitro agents that turn statements of work into project plans and flag delivery risks, plus rule-based automations capped by plan.
Plans
Kantata
Pricing could not be confirmed. See kantata.com.
Rocketlane
Standard$49
per team member / month, billed annually
Minimum of 5 team members. Unlimited projects and customer members, branded customer portal, time tracking and timesheets, and 200 automation runs per user a month.
Premium$69
per team member / month, billed annually
Minimum of 5 team members. Adds resource planning, project budgeting, rate cards, invoicing and revenue recognition, and 500 automation runs per user. Sold through sales.
EnterpriseCustom
Adds unlimited automations, custom reports, a skills matrix, multi-currency, role-based access controls and SAML. Sold through sales.
Common questions
Which is cheaper, Kantata or Rocketlane?
As of Nov 12, 2026, Kantata has no price we could confirm, and Rocketlane starts at $49 per team member / month, billed annually.
Which has a free plan, Kantata or Rocketlane?
As of Nov 12, 2026, neither Kantata nor Rocketlane has a free plan. Rocketlane has a free trial.
Which platforms do Kantata and Rocketlane run on?
As of Nov 12, 2026, only Rocketlane lists iOS and Android apps. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.