Kantata vs Runn (2026): which should you pick?
As of Nov 12, 2026, Kantata and Runn share a 2.0 GPA, neither has a free plan and their prices can't be set side by side, so the choice depends on whether you care more about value for money and features, where Kantata grades higher, or the free plan, where Runn does.
Checked Nov 12, 2026 · graded Nov 12, 2026 by ToolGPA
They get the same grade on ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Kantata
Professional services automation for resourcing, projects and billing
Runn
Resource planning and capacity forecasting for project teams
Which one is for you
Pick Kantata if
- Fits if you are a services firm that bills clients
- Works for companies on Salesforce, where a native edition exists
Look elsewhere if
- Watch out: no prices are shown, and you must fill in a form to get one
- Not for you if you want a trial or free plan, as none is listed
- Too heavy for internal product teams that only track tasks
- Watch out: a Salesforce-native edition sits beside the standalone one, so check which your quote covers
Pick Runn if
- Fits if you run a team of 20 or more and need to see who is free next month
- Works for agencies and consultancies that sell people's time
Look elsewhere if
- Pricey if you are small: plans start at 20 resource seats
- Watch out: the page does not say whether the $7 and $11 are monthly or annual
- Watch out: timesheets, the API and integrations are Standard only, and resource requests are Advanced
- Skip it if you want a free plan, as there is only a trial
- Not for you if you want a refund on a part-used term, as the FAQ says none is given
How we grade them
| 2.0GPAKantataFair | 2.0GPARunnFair | |
|---|---|---|
| Value for money | CNo prices are published: plans are quoted by company size, so there is nothing to compare. | D$7 a seat on Lite and $11 on Standard looks ordinary, but plans start at 20 resource seats, so the floor is $140 a month. The billing period is not shown beside the price. |
| Free plan and trial | FNo free plan or trial is on the pricing page; its calls to action are for a demo. | C30-day free trial of Standard with no card needed. No free plan. |
| Features | BResource forecasting, projects, time and expenses, accounting, a talent network and AI and MCP access. The listing shows no gap in a services firm's job. | CScheduling, tentative projects, capacity charts, skills and financials. Timesheets, the API and integrations need Standard, and resource requests need the custom Advanced plan. |
| Ease of use | CNo store rating on record, and a firm-wide system needs setup. | CNo store rating on record. You set up people, skills and projects before the charts mean anything. |
| Platforms and integrations | BWeb only, with 1,200+ prebuilt connectors, Salesforce, MuleSoft, Workato, QuickBooks and secure APIs. | BWeb only, with BambooHR, ADP, Asana, Google Sheets and Zapier links and an API on Standard. |
| Best for | professional services firms that need resourcing and billing | scheduling people across projects |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Kantata and Runn. How we grade
Where they differ
At a glance
| Kantata | Runn | |
|---|---|---|
| Pricing | Paid | Free trial |
| Starts at | Not published | $7 per resource seat / month (billing period not shown) |
| Free plan | None | None |
| Free trial | None listed | 30-day free trial of the Standard plan, no credit card required |
| Web | ||
| Made by | Kantata | Runn |
| Price read from | Not confirmed | runn.io |
| Checked | Nov 12, 2026 | Nov 12, 2026 |
Worth knowing
Kantata
- No prices are published: the pricing page is a request form, and plans are tailored to company size and goals.
- The pricing page does not mention a free plan or a free trial; the site's calls to action are for a demo.
- Built for services firms that bill clients; it is a poor match for internal product teams that only need task tracking.
- The vendor lists a Salesforce-native edition alongside the standalone platform, so check which one a quote covers.
Runn
- Plans start at 20 resource seats.
- The pricing page shows a monthly and annual toggle but does not say which one the displayed $7 and $11 are; the FAQ only says annual billing costs less.
- Resource requests, workstreams, SSO and unlimited custom fields need the custom-priced Advanced plan.
- Cancelling stops further billing, but the FAQ says partly used monthly or annual subscriptions are not refunded.
Key features
Kantata
- Resource management and forecasting
- Centralized scheduling and allocation, a skills inventory, and the ability to compare several resource plans side by side.
- Project management
- Project estimation and forecasting, task tracking, and portfolio and project health views.
- Time and expense tracking
- Time and expenses are tracked across clients and projects, with guardrails the page says are meant to improve billing accuracy.
- Project accounting
- Cost, burn and margin tracking for each project and across the portfolio.
- Talent network
- External contractors and partners can be added with their own roles, skills, calendars and cost rates.
- AI and MCP connectivity
- An AI assistant and agents sit on top of the data, and the vendor lists built-in MCP support for connecting outside AI tools.
Runn
- Scheduling and capacity
- Assignments are scheduled against availability, time off and public holidays, with capacity and utilization charts.
- Tentative projects and scenarios
- Tentative projects and placeholders let a team model upcoming work; saved scenarios are limited to 3 per user on Lite.
- Skills and tags
- People carry skills and tags so staffing can match work to the right person.
- Project financials
- Budgets, rate cards and planned-versus-actual comparisons are included on every plan.
- Timesheets and reporting
- Timesheets start on Standard, along with insight reports; custom private dashboards are Advanced only.
- Integrations and API
- A marketplace lists HR integrations such as ADP Workforce Now and BambooHR, and the Standard plan includes API access.
Plans
Kantata
Pricing could not be confirmed. See kantata.com.
Runn
Lite$7
per resource seat / month, billing period not shown on the page
Scheduling, tentative projects, capacity and utilization charts, skills, project financials and 5 custom fields. The FAQ says Lite is arranged through the team, not self-serve.
Standard$11
per resource seat / month, billing period not shown on the page
Adds timesheets, the API and out-of-the-box integrations, a 30-day audit log and utilization insights. Monthly and annual billing are both offered.
AdvancedCustom
Adds workstreams, unlimited custom fields and reports, custom dashboards, SSO (SAML), resource requests and optional implementation support.
Ways to pay less
Kantata
No public discounts listed.
Runn
- Nonprofit
Non-profit discounts on request
Registered non-profits can ask for a discount through the chat in their Runn account.
Common questions
Which is cheaper, Kantata or Runn?
As of Nov 12, 2026, Kantata has no price we could confirm, and Runn starts at $7 per resource seat / month (billing period not shown).
Which has a free plan, Kantata or Runn?
As of Nov 12, 2026, neither Kantata nor Runn has a free plan. Runn has a free trial.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.