Resource Guru vs Runn (2026): which should you pick?

Pick Resource Guru if

• Fits if you're an agency or consultancy scheduling people across client projects
• Works for teams that also book rooms, vehicles or equipment, at half the per-person price

Look elsewhere if

• Skip it if you're after task lists and boards, because this one schedules people's time
• Too light for reporting on Grasshopper, which has no reports, timesheets, Gantt charts or budgets and keeps 7 days of history
• Not for you if you want a free plan or a phone app, as there's only a 30-day trial and no apps are listed
• Watch out: everyone you add is billed whether they log in or not, as are all non-human resources and extra placeholders
• Pricey if you need single sign-on, an approval workflow or phone support, which all need Master at $12 a person

Pick Runn if

• Fits if you run a team of 20 or more and need to see who is free next month
• Works for agencies and consultancies that sell people's time

Look elsewhere if

• Pricey if you are small: plans start at 20 resource seats
• Watch out: the page does not say whether the $7 and $11 are monthly or annual
• Watch out: timesheets, the API and integrations are Standard only, and resource requests are Advanced
• Skip it if you want a free plan, as there is only a trial
• Not for you if you want a refund on a part-used term, as the FAQ says none is given

Resource Guru

• Grasshopper has no reports, timesheets, Gantt charts or project budgets, and keeps activity history for only 7 days.
• Every person added to the account is charged for, whether or not they log in, as are all non-human resources and placeholders beyond the plan's allowance.
• Single sign-on, the approval workflow and phone support need the Master plan.
• There is no free plan, and the pricing page lists no mobile or desktop apps.

Runn

• Plans start at 20 resource seats.
• The pricing page shows a monthly and annual toggle but does not say which one the displayed $7 and $11 are; the FAQ only says annual billing costs less.
• Resource requests, workstreams, SSO and unlimited custom fields need the custom-priced Advanced plan.
• Cancelling stops further billing, but the FAQ says partly used monthly or annual subscriptions are not refunded.

Resource Guru

Resource scheduling

Bookings can be tentative, repeating, spread over several resources or set as a total number of hours, with clash management and time zone support on every plan.

Capacity and leave

The schedule shows each person's availability, workload and utilization. Leave management and public holiday calendars are included on every plan.

Rooms, vehicles and equipment

Resources that are not people, such as meeting rooms, vehicles and equipment, can be booked on the same schedule and cost half the per-person price.

Project planning with Gantt charts

From the Blackbelt plan, projects get start and end dates, milestones, rates and budgets, and phases can be mapped on Gantt charts against team capacity.

Timesheets

Weekly timesheets suggest entries from work already booked and include review and approvals, so forecast hours can be compared with actuals. Blackbelt and above.

Reports

Pre-built and customizable reports with exports and budget tracking start on Blackbelt. The Grasshopper plan has no reports.

Runn

Scheduling and capacity

Assignments are scheduled against availability, time off and public holidays, with capacity and utilization charts.

Tentative projects and scenarios

Tentative projects and placeholders let a team model upcoming work; saved scenarios are limited to 3 per user on Lite.

Skills and tags

People carry skills and tags so staffing can match work to the right person.

Project financials

Budgets, rate cards and planned-versus-actual comparisons are included on every plan.

Timesheets and reporting

Timesheets start on Standard, along with insight reports; custom private dashboards are Advanced only.

Integrations and API

A marketplace lists HR integrations such as ADP Workforce Now and BambooHR, and the Standard plan includes API access.

Resource Guru

• Grasshopper$5

  per person / month, billed annually ($6 billed monthly)

  Scheduling essentials without reports: unlimited projects and clients, leave management, calendar sync, integrations, API and 1 placeholder. Other resources are $2.50 each.

• Blackbelt$8

  per person / month, billed annually ($9.60 billed monthly)

  Adds timesheets, reports, Gantt charts, project dates, milestones, rates and budgets, 10 custom fields and 5 placeholders. Other resources are $4 each.

• Master$12

  per person / month, billed annually ($14.40 billed monthly)

  Adds approval workflow, single sign-on, phone support, unlimited activity history and custom fields, and 10 placeholders. Other resources are $6 each.

• EnterpriseCustom

  Adds a dedicated customer success manager, setup, rollout and training, priority support with SLAs, an Enterprise API, multi-year pricing and custom contracts.

Runn

• Lite$7

  per resource seat / month, billing period not shown on the page

  Scheduling, tentative projects, capacity and utilization charts, skills, project financials and 5 custom fields. The FAQ says Lite is arranged through the team, not self-serve.

• Standard$11

  per resource seat / month, billing period not shown on the page

  Adds timesheets, the API and out-of-the-box integrations, a 30-day audit log and utilization insights. Monthly and annual billing are both offered.

• AdvancedCustom

  Adds workstreams, unlimited custom fields and reports, custom dashboards, SSO (SAML), resource requests and optional implementation support.

Resource Guru

• Annual discount

  2 months free with annual billing

  Resource Guru says annual plans come with 2 months free. Per person / month, Grasshopper is $5 instead of $6, Blackbelt $8 instead of $9.60 and Master $12 instead of $14.40.

Runn

• Nonprofit

  Non-profit discounts on request

  Registered non-profits can ask for a discount through the chat in their Runn account.