Productive
Projects, resourcing and finances for agencies and consultancies
What is Productive?
Productive is a professional services automation tool aimed at agencies, consultancies and similar client-service firms. It combines project and task management with resource planning, time tracking, budgeting, invoicing and a sales CRM, so project profitability is reported from the same data the team works in. Plans are priced per user with a 3-seat minimum, and there is no free plan.
Productive is a paid product with a free trial, starting at $10 per user / month, billed yearly (3-seat minimum). See every plan
Good for
- Agencies and consultancies that bill clients by project
- Firms that want budgets, resourcing and time tracking in one tool
- Teams that invite clients into projects, since client seats are free
Worth knowing
- There is no free plan, and every plan requires at least 3 seats.
- HRIS and invoicing integrations start on Professional; the HubSpot integration, webhooks and enforced SSO or 2FA need Ultimate, which has no public price.
- The apps page lists desktop apps for Mac and Windows and mobile apps for iPhone and Android, but no Linux app.
- The AI Notetaker that joins calls is listed as an add-on rather than part of a plan.
Key features
- Seven project layouts
- Tasks can be shown as a list, table, board, calendar, timeline, Gantt chart or workload view, and customized views can be shared with teammates.
- Budgets tied to tracked time
- Each logged hour is linked to a project budget, so revenue, cost and margin are reported per project as the work is done.
- Resource planning
- Plan bookings by person or by project, with tentative and repeating bookings, placeholders, and each person's availability after time off.
- Time tracking
- Log hours with a timer or by hand on web, desktop or mobile. Entries attach to tasks and can be submitted for approval; the Mac app adds a menu bar timer.
- Invoicing and accounting sync
- Invoices can be pushed to Xero, QuickBooks Online, Exact, e-conomic, Fortnox or Twinfield with payments synced back. These integrations start on Professional.
- AI Assistant, agents and MCP server
- An AI Assistant that drafts and summarizes work is included from Essential. Custom agents and connectors are listed under Ultimate, and an MCP server opens the data to Claude or ChatGPT.
Productive pricing
- Starts at
- $10 per user / month, billed yearly (3-seat minimum)
- Free plan
- None
- Free trial
- 14-day free trial, no credit card required
| Plan | Price | What you get |
|---|---|---|
| Essential | $10per user / month, billed yearly ($12 billed monthly) | Budgeting, resource planning, projects and tasks, docs, time tracking, expenses, reporting, API access and the AI Assistant, with 5 account-level custom fields. |
| Professional | $25per user / month, billed yearly ($29 billed monthly) | Adds HRIS and invoicing integrations, recurring budgets, rate cards, time and expense approvals, advanced reports and 15 account-level custom fields. |
| Ultimate | Custom | Adds revenue forecasting, Scenario Builder, multiple subsidiaries, the HubSpot integration, webhooks, agents and enforced SSO or 2FA. |
Read from productive.io on Oct 6, 2026. Prices change, so confirm with Productive before you buy.
Ways to pay less
- Annual discountSave up to 17% with yearly billing
Essential is $10 per user / month billed yearly against $12 billed monthly, and Professional is $25 against $29. The pricing page labels the yearly option as saving up to 17%.
Stated on productive.io - Nonprofit50% off for nonprofits and charities
The pricing FAQ says nonprofits and charities get 50% off all subscriptions and asks them to contact the company.
Stated on productive.io - EducationFree accounts for teachers and students
The pricing FAQ says Productive gives free accounts to teachers and students; details are available on request.
Stated on productive.io - Other savingsVolume discount from 50 users
Companies with 50 or more users are eligible for a volume discount on the Professional and Ultimate plans, according to the pricing FAQ.
Stated on productive.io
Works with
Productive alternatives
- Productive vs Scoro
Free trial · from $17/mo
- Productive vs Teamwork.com
Free plan · from $9.99/mo
- Productive vs Avaza
Free plan · from $9.96/mo
- Productive vs Paymo
Free plan · from $5.9/mo
- Productive vs ClickUp
Free plan · from $7/mo
Common questions
Is Productive free?
No, Productive is a paid product, but you can try it first. 14-day free trial, no credit card required.
How much does Productive cost?
Productive lists 3 plans. Essential: $10 per user / month, billed yearly ($12 billed monthly). Professional: $25 per user / month, billed yearly ($29 billed monthly). Ultimate: custom pricing. Prices were read from productive.io on Oct 6, 2026.
What platforms does Productive work on?
Productive is available on Web, macOS, Windows, iOS and Android.
Does Productive offer any discounts?
Productive publicly lists the following: Save up to 17% with yearly billing; 50% off for nonprofits and charities; Free accounts for teachers and students; Volume discount from 50 users.
Does Productive have a Linux app?
No Linux app was listed when its pages were read on Oct 6, 2026. Productive is listed for Web, macOS, Windows, iOS and Android.
Is Productive open source?
Productive is not described as open source on its own site, as read on Oct 6, 2026.
What does Productive integrate with?
Productive's listing names Jira, HubSpot, Xero, QuickBooks, Slack, Google Calendar, Microsoft Outlook and Zapier. A listing names up to eight integrations, so it may connect to more.
Does Productive have a student discount?
Free accounts for teachers and students. The pricing FAQ says Productive gives free accounts to teachers and students; details are available on request.
Who makes Productive?
Productive is made by The Productive Company Inc. It dates from 2014.
What are the alternatives to Productive?
The closest alternatives to Productive in our directory are Scoro, Teamwork.com, Avaza, Paymo and ClickUp. Each one has a side-by-side comparison with Productive.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Oct 6, 2026.