ProWorkflow review (2026): is it worth $18 a month per user, billed yearly?
Project, task and time management with built-in invoicing
Black Friday: is there a ProWorkflow sale?
ProWorkflow report card
Fair · out of 4.0 · graded Nov 13, 2026
Best for project, time and invoicing for small agencies
ProWorkflow does tasks, time tracking, invoicing, quoting and resource planning, from $18 per user a month billed yearly. Advanced is $27 and needs 5 users, recurring projects, custom fields and intake forms sit on Advanced, and no desktop or mobile apps are listed.
Who ProWorkflow is for
- Fits if you run client projects and want time, quotes and invoices together
- Works for agencies that use Xero or QuickBooks
Who ProWorkflow is not for
- Pricey if you want more than the basics: Advanced is $27 per user a month
- Tight if you are a small group, as Advanced needs at least 5 users
- Not for you if you want a mobile app, as none is listed
- Watch out: on-premise hosting and LDAP sync need Enterprise, and the page shows $29 where its data shows $27
Why ProWorkflow gets a 2.2
Five grades, each with its reason. The GPA is their average: an A is 4 points, an F is none.
- DValue for money$18 per user a month billed yearly ($20 monthly), above the category's dearer-quarter line of $15.95. Advanced is $27 with a 5-user minimum.
- CFree plan and trialA 14-day free trial with no credit card. There is no free plan after it ends.
- BFeaturesTasks and templates, time tracking and invoicing, quoting, resource planning and profitability tracking. Recurring projects and custom fields need Advanced.
- CEase of useNo store rating is on record. It has many features to set up, with templates and custom fields.
- BPlatforms and integrationsWeb only, with Xero, QuickBooks, Zapier, Microsoft, Google and single sign-on.
What these grades rest on. Graded from this listing, whose facts were read from ProWorkflow's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews. How we review and grade.
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<a href="https://toolgpa.com/tools/proworkflow#review"><img src="https://toolgpa.com/badge/proworkflow.svg" alt="ProWorkflow: 2.2 GPA on ToolGPA" width="196" height="56"></a>Where ProWorkflow stands among project management tools
ProWorkflow's GPA of 2.2 is higher than 38 of the 149 other project management tools we grade, and level with 31.
It stands best on features (B, above 76 of 149) and worst on value for money (D, above 1).
Its paid plans start at $18 a month for each person, against a middle price of $9 for the category: 94 of the 121 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 28 tools score higher and cost less.
Each grade against the category
Every bar is all 150 project management tools we grade, cut by the letter each got. ProWorkflow’s own letter is outlined.
- DValue for moneyAbove 1 of 149, level with 33
- CFree plan and trialAbove 26 of 149, level with 74
- BFeaturesAbove 76 of 149, level with 68
- CEase of useAbove 7 of 149, level with 126
- BPlatforms and integrationsAbove 26 of 149, level with 95
Price against what you get
Each dot is one of 128 project management tools. Further left costs less, and higher up scores better on features, ease of use and platforms. Point at a dot to see which tool it is.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Keep ProWorkflow, or make your own?
Keep it
The plain part of ProWorkflow you could make: tasks, time tracking, invoicing, quotes and estimates and Gantt & timelines. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 80 of the 149 other project management tools grade higher. It costs $216 a year.
What you could make
- Tasks, time tracking, invoicing, quotes and estimates and Gantt & timelines: an app builder makes these well.
What you could not
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Xero, QuickBooks and Zapier among them, and has an API.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. ProWorkflow’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
What is ProWorkflow?
ProWorkflow is a web-based project management tool for service businesses such as agencies, consultancies and construction firms. It combines tasks, time tracking, quoting, invoicing and project budgets so a team can see profitability as work happens. Plans are priced per user, and a free 14-day trial is offered.
Worth knowing
- The Advanced plan has a 5-user minimum.
- The pricing page's visible annual figure for Advanced differs from the price data it loads ($29 versus $27); this entry uses the loaded figure.
- Recurring projects, custom project fields and custom intake forms need Advanced; on-premise hosting and LDAP sync need Enterprise.
- No native desktop or mobile apps are listed on the pages read; the product is used in the browser.
Key features
- Tasks and templates
- Tasks can be added to a project, kept as general tasks outside any project, or built from task templates for repeat work.
- Time tracking and invoicing
- Tracked time can feed invoices and connect to accounting software such as Xero and QuickBooks.
- Quoting and estimating
- Quotes and estimates can be turned into invoices, with templates for both.
- Resource planning
- A resource planning page shows each person's workload from the time allocated to them, with Kanban and Gantt views, plus a Gantt chart on each project.
- Profitability and cost tracking
- Budgets, time, expenses and materials are tracked per project so profitability can be checked while the work runs.
- Custom intake forms
- Client briefs can be collected through intake forms and turned into projects (Advanced plan).
ProWorkflow pricing
As of Nov 13, 2026, ProWorkflow is a paid product with a free trial, starting at $18 per user / month, billed annually ($20 billed monthly).
- Starts at
- $18 per user / month, billed annually ($20 billed monthly)
- Free plan
- None
- Free trial
- 14-day free trial, no credit card required
| Plan | Price | What you get |
|---|---|---|
| Professional | $18per user / month, billed annually ($20 billed monthly) | Task, project and time management with 25 GB of file space, unlimited external projects, tasks and client access, and task templates. Sold from 1 user. |
| Advanced | $27per user / month, billed annually ($30 billed monthly) | Adds an org chart, recurring and retainer projects, project templates, custom fields and intake forms, and priority support. 50 GB; 5-user minimum. |
| Enterprise | Custom | Adds a dedicated account manager, on-premise hosting, Active Directory / LDAP sync, custom payment options and a custom SLA. |
Read from proworkflow.com on Nov 13, 2026. Prices change, so confirm with ProWorkflow before you buy.
Ways to pay less
- Annual discountAnnual billing saves up to 10%
The pricing page offers a yearly billing option marked as saving up to 10%; it lists $18 versus $20 per user a month for Professional.
Stated on proworkflow.com
Works with
ProWorkflow alternatives
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Free plan · from $5.9/mo
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Free plan · from $9.96/mo
- ProWorkflow vs Teamwork.com
Free plan · from $9.99/mo
- ProWorkflow vs Workamajig
From $45/mo
Common questions
Does ProWorkflow have an Android app?
No Android app was listed when its pages were read on Nov 13, 2026. ProWorkflow is listed for Web.
Does ProWorkflow have an iPhone app?
No iPhone app was listed when its pages were read on Nov 13, 2026. ProWorkflow is listed for Web.
Is ProWorkflow open source?
ProWorkflow is not described as open source on its own site, as read on Nov 13, 2026.
Does ProWorkflow have an API?
Yes. ProWorkflow offers a public API, according to its own site.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Nov 13, 2026.