SmartTask review (2026): is the free plan enough?
Project management, time tracking and CRM for client work
Black Friday: is there a SmartTask sale?
SmartTask report card
Good · out of 4.0 · graded Nov 13, 2026
Best for client work with tasks, time tracking and a CRM
SmartTask bundles tasks, time tracking, a client portal and a sales CRM, with a free plan that has unlimited users and tasks. Timeline, dashboards, time tracking and budgeting all need Business at $11 a user, and the monthly rate is double the yearly.
Who SmartTask is for
- Fits if you run client projects and want time tracking and a CRM in the same tool
- Works for small teams that want a free plan with no user cap
Who SmartTask is not for
- Pricey if you pay monthly, at $12 for Premium and $16 for Business against $6 and $11 yearly
- Tight if you want time tracking or budgeting, which need Business at $11
- Watch out: custom branding is a paid add-on on Business
- Skip it if you need single sign-on or enterprise API access, as they are Enterprise only with no published price
Why SmartTask gets a 2.6
Five grades, each with its reason. The GPA is their average: an A is 4 points, an F is none.
- BValue for moneyPremium is $6 per user a month billed yearly, which is the figure the cheaper quarter of the category starts at. Business is $11.
- BFree plan and trialFree plan with unlimited tasks, users, projects, contacts and guests. Custom fields, reminders, forms and workflows are paid.
- CFeaturesViews, time tracking, budgeting, client portal and CRM. Timeline, dashboards, portfolios and time tracking need the Business plan.
- CEase of useNo store rating on record. Many modules mean setup before a team is productive.
- BPlatforms and integrationsWeb, iOS and Android apps with Google Drive and Dropbox. No desktop app.
What these grades rest on. Graded from this listing, whose facts were read from Softronics Systems Pvt Ltd's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews. How we review and grade.
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<a href="https://toolgpa.com/tools/smarttask#review"><img src="https://toolgpa.com/badge/smarttask.svg" alt="SmartTask: 2.6 GPA on ToolGPA" width="196" height="56"></a>Where SmartTask stands among project management tools
SmartTask's GPA of 2.6 is higher than 98 of the 149 other project management tools we grade, and level with 21.
It stands best on value for money (B, above 114 of 149) and worst on features (C, above 2).
Its paid plans start at $6 a month for each person, against a middle price of $9 for the category: 26 of the 121 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 16 tools score higher and cost less.
Each grade against the category
Every bar is all 150 project management tools we grade, cut by the letter each got. SmartTask’s own letter is outlined.
- BValue for moneyAbove 114 of 149, level with 20
- BFree plan and trialAbove 101 of 149, level with 37
- CFeaturesAbove 2 of 149, level with 73
- CEase of useAbove 7 of 149, level with 126
- BPlatforms and integrationsAbove 26 of 149, level with 95
Price against what you get
Each dot is one of 128 project management tools. Further left costs less, and higher up scores better on features, ease of use and platforms. Point at a dot to see which tool it is.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Keep SmartTask, or make your own?
Keep it
To replace SmartTask you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
It costs $72 a year.
What you could make
- Tasks, kanban boards, Gantt & timelines, time tracking and sales pipeline: an app builder makes these well.
What you could not
- Connections to other products, each kept working as those products change.
- An AI agent, with the models and the safeguards behind it.
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
What this rests on. SmartTask’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
What is SmartTask?
SmartTask is a work management tool for teams that deliver client projects. It pairs tasks, board, timeline and calendar views with time tracking, resource planning, a branded client portal and a simple sales CRM. The free plan has no limit on users, projects or tasks, and paid plans add workflow, reporting and budgeting features.
Worth knowing
- Timeline view, dashboards, portfolios, time tracking and budgeting need the Business plan.
- Custom branding is a paid add-on on Business; white-labeling is an Enterprise feature.
- Single sign-on and enterprise API access are limited to Enterprise, which has no published price.
- Monthly billing costs $12 (Premium) and $16 (Business) per user, twice or more the yearly rates.
Key features
- Multiple work views
- Tasks can be viewed as a list, a drag-and-drop board, a calendar or a timeline, with subtasks, dependencies and recurring tasks.
- Time tracking and budgeting
- Hours are logged against tasks, timesheets can be locked once approved, and project budgets sit alongside them. Both need the Business plan.
- Resource management
- Leave tracking and workload planning show who has capacity, and a Resource AI feature suggests allocations based on balanced workloads.
- Client portal and guests
- Guests can be invited to see chosen projects, tasks and comments while internal items stay private. Custom branding is a paid add-on.
- Sales CRM
- A CRM module tracks contacts and sales processes next to project work, with contacts that can be attached to tasks.
- Workflows and AI agents
- Multi-step workflow automations and AI agents are included from the Premium plan upward.
SmartTask pricing
As of Nov 13, 2026, SmartTask has a free plan, and paid plans start at $6 per user / month, billed yearly ($12 billed monthly).
- Starts at
- $6 per user / month, billed yearly ($12 billed monthly)
- Free plan
- Unlimited tasks, users, projects, contacts and guests, with embed views and Karma points.
- Free trial
- None listed
| Plan | Price | What you get |
|---|---|---|
| Free Forever | $0 | Unlimited tasks, users, projects, contacts and guests for teams exploring the core features. |
| Premium | $6per user / month, billed yearly ($12 billed monthly) | Adds custom fields, milestones, reminders, forms, private groups, workflows, AI agents and attendance. |
| Business | $11per user / month, billed yearly ($16 billed monthly) | Adds timeline view, dashboards, portfolios, time tracking, budgeting and call recording integration. Custom branding is an add-on. |
| Enterprise | Custom | Adds single sign-on, white-labeling, enterprise API access, a customer success manager and managed services. Sold through sales. |
Read from smarttask.io on Nov 13, 2026. Prices change, so confirm with SmartTask before you buy.
Works with
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Common questions
Does SmartTask have a Windows app?
No Windows app was listed when its pages were read on Nov 13, 2026. SmartTask is listed for Web, iOS and Android.
Does SmartTask have a macOS app?
No macOS app was listed when its pages were read on Nov 13, 2026. SmartTask is listed for Web, iOS and Android.
Is SmartTask open source?
SmartTask is not described as open source on its own site, as read on Nov 13, 2026.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Nov 13, 2026.