ProofHub
Flat-price project management and team collaboration tool
What is ProofHub?
ProofHub is a project management and team collaboration tool sold at a flat monthly price with no per-user fee. It combines tasks in board, table, Gantt and calendar views with discussions, chat, notes, forms, time tracking and file proofing with markup tools. There are two plans: Essential, capped at 40 projects, and Ultimate Control, which adds custom roles, workflows, API access and white labeling. ProofHub launched in 2012.
ProofHub is a paid product with a free trial, starting at $45 per month, billed annually (flat price, unlimited users). See every plan
Good for
- Large teams that would pay more under per-user pricing
- Agencies and creative teams that proof and approve files with clients
- Teams that want tasks, chat and time tracking in one flat-price tool
Worth knowing
- There is no free plan: after the 14-day trial an account expires unless payment details are added.
- Essential is limited to 40 projects and 15 GB of storage and leaves out custom roles, workflows, reports and API access.
- Ultimate Control's advertised $89 a month (billed annually) applies to the first three months; it then costs $135, or $150 billed monthly.
- ProofHub lists mobile apps for iOS and Android only; on a computer it is used in the browser.
Key features
- Board, table, Gantt and calendar views
- Tasks are managed on boards arranged by workflow stage, in a table with custom fields, on a Gantt chart with dependencies, or on a calendar with events and milestones.
- Proofing
- Files are reviewed with markup tools and approved in place, and file versioning keeps earlier revisions.
- Discussions, chat and announcements
- Discussion topics gather ideas and files, chat covers one-on-one and group conversations with teams and clients, and announcements go to the whole team.
- Time tracking
- Time is logged by hand or with a timer against tasks that carry estimates, and timesheets can be sent to FreshBooks or QuickBooks for invoicing.
- Forms and notes
- Request forms let teams and clients submit work requests, support queries or tickets, and notes keep documents organized and shareable.
- Custom roles and workflows
- On Ultimate Control, custom roles decide who can access what and custom workflows define task stages. The plan also adds project and resource reports and activity logs.
ProofHub pricing
- Starts at
- $45 per month, billed annually (flat price, unlimited users)
- Free plan
- None
- Free trial
- 14-day free trial, no credit card required
| Plan | Price | What you get |
|---|---|---|
| Essential | $45per month, billed annually ($50 billed monthly) | Flat price for unlimited users: 40 projects, 15 GB of storage and the core features. No custom roles, workflows, API access or white labeling. |
| Ultimate Control | $135per month, billed annually ($150 billed monthly) | Unlimited users and projects, 100 GB of storage, custom roles, workflows, white labeling, IP restrictions and API access. Promoted at $89 for the first 3 months. |
Read from proofhub.com on Oct 5, 2026. Prices change, so confirm with ProofHub before you buy.
Ways to pay less
- Annual discountLower monthly rate on annual billing
Essential is $45 a month billed annually against $50 billed monthly, and Ultimate Control's regular price is $135 against $150.
Stated on proofhub.com - Other savingsUltimate Control at $89 for the first 3 months
New accounts and upgrades pay $89 a month on annual billing, or $99 on monthly billing, for the first three months. ProofHub says it may end the offer without notice.
Stated on proofhub.com - Nonprofit40% off Ultimate Control for nonprofits
ProofHub's nonprofit page offers 40% off the Ultimate Control plan, shown as $89 instead of $150 a month paid annually, requested by email after signing up.
Stated on proofhub.com
Works with
ProofHub alternatives
- ProofHub vs Basecamp
Free plan · from $25/mo
- ProofHub vs Teamwork.com
Free plan · from $9.99/mo
- ProofHub vs Asana
Free plan · from $10.99/mo
- ProofHub vs Trello
Free plan · from $5/mo
- ProofHub vs Wrike
Free plan · from $10/mo
Common questions
Is ProofHub free?
No, ProofHub is a paid product, but you can try it first. 14-day free trial, no credit card required.
How much does ProofHub cost?
ProofHub lists 2 plans. Essential: $45 per month, billed annually ($50 billed monthly). Ultimate Control: $135 per month, billed annually ($150 billed monthly). Prices were read from proofhub.com on Oct 5, 2026.
What platforms does ProofHub work on?
ProofHub is available on Web, iOS and Android.
Does ProofHub offer any discounts?
ProofHub publicly lists the following: Lower monthly rate on annual billing; Ultimate Control at $89 for the first 3 months; 40% off Ultimate Control for nonprofits.
Does ProofHub have a Windows app?
No Windows app was listed when its pages were read on Oct 5, 2026. ProofHub is listed for Web, iOS and Android.
Does ProofHub have a macOS app?
No macOS app was listed when its pages were read on Oct 5, 2026. ProofHub is listed for Web, iOS and Android.
Is ProofHub open source?
ProofHub is not described as open source on its own site, as read on Oct 5, 2026.
What does ProofHub integrate with?
ProofHub's listing names Slack, Box, Dropbox, Google Calendar, OneDrive, FreshBooks and QuickBooks. A listing names up to eight integrations, so it may connect to more.
Who makes ProofHub?
ProofHub is made by ProofHub. It dates from 2012.
What are the alternatives to ProofHub?
The closest alternatives to ProofHub in our directory are Basecamp, Teamwork.com, Asana, Trello and Wrike. Each one has a side-by-side comparison with ProofHub.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Oct 5, 2026.