ProofHub vs Wrike

ProofHub

• Large teams that would pay more under per-user pricing
• Agencies and creative teams that proof and approve files with clients
• Teams that want tasks, chat and time tracking in one flat-price tool

Wrike

• Marketing and creative teams that review and approve assets
• Departments handling a steady flow of incoming work requests
• Larger organizations that need resource and budget planning

ProofHub

• There is no free plan: after the 14-day trial an account expires unless payment details are added.
• Essential is limited to 40 projects and 15 GB of storage and leaves out custom roles, workflows, reports and API access.
• Ultimate Control's advertised $89 a month (billed annually) applies to the first three months; it then costs $135, or $150 billed monthly.
• ProofHub lists mobile apps for iOS and Android only; on a computer it is used in the browser.

Wrike

• Seats are sold in groups: fives up to 30 seats, tens from 30 to 100 seats and 25s above 100.
• Team is limited to 2 to 15 users and Business to 5 to 200; Business and higher plans are annual only.
• Request forms, time tracking and file proofing are not included below the Business plan.
• SAML single sign-on is only on Pinnacle and Apex, and Wrike Whiteboard is a $15 per user / month add-on below Apex.

ProofHub

Board, table, Gantt and calendar views

Tasks are managed on boards arranged by workflow stage, in a table with custom fields, on a Gantt chart with dependencies, or on a calendar with events and milestones.

Proofing

Files are reviewed with markup tools and approved in place, and file versioning keeps earlier revisions.

Discussions, chat and announcements

Discussion topics gather ideas and files, chat covers one-on-one and group conversations with teams and clients, and announcements go to the whole team.

Time tracking

Time is logged by hand or with a timer against tasks that carry estimates, and timesheets can be sent to FreshBooks or QuickBooks for invoicing.

Forms and notes

Request forms let teams and clients submit work requests, support queries or tickets, and notes keep documents organized and shareable.

Custom roles and workflows

On Ultimate Control, custom roles decide who can access what and custom workflows define task stages. The plan also adds project and resource reports and activity logs.

Wrike

Gantt charts and boards

An interactive timeline shows dependencies and milestones and lets tasks be dragged to new dates. Board and table views are on every plan; Gantt charts start on Team.

Request forms

Request forms gather incoming work from internal and external requesters into one place. Included from the Business plan.

Proofing and approvals

Reviewers mark up and compare visual assets, with approval chains for internal and external reviewers. Included from the Business plan.

Automation

Rule-based automation with a monthly action allowance per seat: 50 on Team, 200 on Business, 1,500 on Pinnacle and 3,000 on Apex.

Dashboards and reporting

Customizable dashboards built from widgets start on the Team plan. Advanced reporting and BI are reserved for Pinnacle and Apex.

AI Essentials and AI Elite

AI Essentials on Team covers content drafting, comment summaries and automation rules written in plain language. Business and above add AI Elite actions, Wrike Copilot and AI agents.

ProofHub

• Essential$45

  per month, billed annually ($50 billed monthly)

  Flat price for unlimited users: 40 projects, 15 GB of storage and the core features. No custom roles, workflows, API access or white labeling.

• Ultimate Control$135

  per month, billed annually ($150 billed monthly)

  Unlimited users and projects, 100 GB of storage, custom roles, workflows, white labeling, IP restrictions and API access. Promoted at $89 for the first 3 months.

Wrike

• Free$0

  Unlimited users with project and task management, board and table views, and 2 GB of storage per account.

• Team$10

  per user / month, billed annually

  For 2 to 15 users. Adds Gantt charts, calendars, dashboards, custom fields and workflows, AI Essentials and 2 GB per user.

• Business$25

  per user / month, billed annually

  For 5 to 200 users. Adds request forms, time tracking, file proofing and approvals, AI Elite features and 5 GB per user.

• PinnacleCustom

  Adds advanced resource and capacity planning, budgeting, advanced reporting and BI, SAML single sign-on and 15 GB per user.

• ApexCustom

  Adds unlimited whiteboards, Wrike Integrate, two-way integrations through Wrike Sync and 50 GB per user.

ProofHub

• Annual discount

  Lower monthly rate on annual billing

  Essential is $45 a month billed annually against $50 billed monthly, and Ultimate Control's regular price is $135 against $150.

• Other savings

  Ultimate Control at $89 for the first 3 months

  New accounts and upgrades pay $89 a month on annual billing, or $99 on monthly billing, for the first three months. ProofHub says it may end the offer without notice.

• Nonprofit

  40% off Ultimate Control for nonprofits

  ProofHub's nonprofit page offers 40% off the Ultimate Control plan, shown as $89 instead of $150 a month paid annually, requested by email after signing up.

Wrike

No public discounts listed.