ProofHub vs Trello

ProofHub

• Large teams that would pay more under per-user pricing
• Agencies and creative teams that proof and approve files with clients
• Teams that want tasks, chat and time tracking in one flat-price tool

Trello

• Individuals and small teams that plan work on kanban boards
• Groups of up to 10 collaborators sharing a free Workspace
• Teams already using Jira or other Atlassian products

ProofHub

• There is no free plan: after the 14-day trial an account expires unless payment details are added.
• Essential is limited to 40 projects and 15 GB of storage and leaves out custom roles, workflows, reports and API access.
• Ultimate Control's advertised $89 a month (billed annually) applies to the first three months; it then costs $135, or $150 billed monthly.
• ProofHub lists mobile apps for iOS and Android only; on a computer it is used in the browser.

Trello

• The Free plan is capped at 10 collaborators and 10 boards per Workspace, with 10MB per file.
• Calendar, Timeline, Table, Dashboard and Map views are only on Premium and Enterprise.
• AI features and full Planner access start on the Standard plan.
• The Enterprise price is an estimate that depends on user count, and the plan is billed annually.

ProofHub

Board, table, Gantt and calendar views

Tasks are managed on boards arranged by workflow stage, in a table with custom fields, on a Gantt chart with dependencies, or on a calendar with events and milestones.

Proofing

Files are reviewed with markup tools and approved in place, and file versioning keeps earlier revisions.

Discussions, chat and announcements

Discussion topics gather ideas and files, chat covers one-on-one and group conversations with teams and clients, and announcements go to the whole team.

Time tracking

Time is logged by hand or with a timer against tasks that carry estimates, and timesheets can be sent to FreshBooks or QuickBooks for invoicing.

Forms and notes

Request forms let teams and clients submit work requests, support queries or tickets, and notes keep documents organized and shareable.

Custom roles and workflows

On Ultimate Control, custom roles decide who can access what and custom workflows define task stages. The plan also adds project and resource reports and activity logs.

Trello

Boards, lists and cards

Work is laid out as cards in lists on a board. Cards are unlimited on every plan; the Free plan allows up to 10 boards per Workspace.

Inbox

Captures to-dos from email, Slack and other sources into a personal Inbox. It is included on the Free plan.

Planner

Brings a synced calendar into Trello so blocks of focus time can be set aside for work. Full Planner access starts on the Standard plan.

Automation

Built-in automation is metered by Workspace command runs: 250 a month on Free, 1,000 on Standard and unlimited on Premium.

Premium views

Premium adds Calendar, Timeline, Table, Dashboard and Map views, including Workspace-level views that span boards.

Power-Ups and integrations

Power-Ups link boards to other tools, with unlimited Power-Ups per board on every plan. An MCP server connects Trello to AI tools.

ProofHub

• Essential$45

  per month, billed annually ($50 billed monthly)

  Flat price for unlimited users: 40 projects, 15 GB of storage and the core features. No custom roles, workflows, API access or white labeling.

• Ultimate Control$135

  per month, billed annually ($150 billed monthly)

  Unlimited users and projects, 100 GB of storage, custom roles, workflows, white labeling, IP restrictions and API access. Promoted at $89 for the first 3 months.

Trello

• Free$0

  Up to 10 collaborators and 10 boards per Workspace, unlimited cards and Power-Ups, and 250 command runs a month.

• Standard$5

  per user / month, billed annually ($6 billed monthly)

  Unlimited boards, AI features, full Planner, card mirroring, custom fields, 250MB per file and 1,000 command runs a month.

• Premium$10

  per user / month, billed annually ($12.50 billed monthly)

  Adds Calendar, Timeline, Table, Dashboard and Map views, unlimited command runs, and admin and security controls.

• Enterprise$17.50

  per user / month, billed annually ($210 per user a year)

  Estimated price that depends on user count. Adds unlimited Workspaces, organization-wide permissions and Atlassian Guard Standard.

ProofHub

• Annual discount

  Lower monthly rate on annual billing

  Essential is $45 a month billed annually against $50 billed monthly, and Ultimate Control's regular price is $135 against $150.

• Other savings

  Ultimate Control at $89 for the first 3 months

  New accounts and upgrades pay $89 a month on annual billing, or $99 on monthly billing, for the first three months. ProofHub says it may end the offer without notice.

• Nonprofit

  40% off Ultimate Control for nonprofits

  ProofHub's nonprofit page offers 40% off the Ultimate Control plan, shown as $89 instead of $150 a month paid annually, requested by email after signing up.

Trello

• Annual discount

  Lower per-user price with annual billing

  Standard is $5 per user / month billed annually against $6 monthly (about 17% less), and Premium is $10 against $12.50 (20% less).

• Nonprofit

  Atlassian nonprofit discount covers Trello

  Trello's pricing FAQ confirms a nonprofit community discount. Atlassian's nonprofit program lists 50-100% off its apps, Trello included, for eligible organizations.

• Education

  50% off for academic institutions

  Atlassian's licensing page lists academic licenses at 50% off Trello Standard, Premium and Enterprise, and classroom licenses for students and teachers at 75% off Standard and Premium.