Notion vs Trello
We give Notion a 3.2 GPA and Trello a 3.8, out of 4.0. Trello grades higher on value for money, ease of use and platforms. They get the same grade on the free plan and features.
Price, platforms and features side by side. The table says where each price was read and when.
Notion
Workspace for docs, wikis, databases and projects with built-in AI
Trello
Kanban boards with an inbox, planner and built-in automation
How we grade them
| 3.2GPANotionVery good | 3.8GPATrelloExcellent | |
|---|---|---|
| Value for money | BTen dollars a person on Plus is fair when it replaces your docs, wiki and tracker. The sting is the AI agent and meeting notes sitting on Business, which is double. | AStandard is $5 a user a month billed annually, or $6 monthly, which is the cheap end of this category. It brings unlimited boards, AI features, the full Planner and custom fields. Premium doubles it to $10 for the extra views. |
| Free plan and trial | AIf it's only you, it's unlimited pages for nothing, plus 10 guests. We don't know a more generous free plan in this category. | AFree for up to 10 collaborators per Workspace, with up to 10 boards, unlimited cards and unlimited Power-Ups. A small team could stay here for good. The limits you'll feel are 10MB per file and 250 automation command runs a month. |
| Features | ADocs, databases, forms, websites, automations, a calendar app, AI agents. They added shareable agent skills in September 2026. There's a lot here, maybe too much. | ABoards, lists and cards, an Inbox that catches to-dos from email and Slack, a Planner that brings your calendar in, built-in automation and Power-Ups. Premium adds Calendar, Timeline, Table, Dashboard and Map views, some of them spanning boards. |
| Ease of use | CThis is the weak spot. People who get through setup love it, but "it took me ages to figure out" is the complaint you see most, and a blank workspace doesn't help. | B4.3 from about 7,000 App Store ratings, which is a B on our ladder. The idea itself is as simple as they come: a card moves from one list to the next. |
| Platforms and integrations | BWeb, Mac, Windows, iPhone, Android, a web clipper, an API, and it talks to Slack, GitHub, Jira and friends. No Linux app on the download page though. | AWeb, Mac, Windows, iPhone and Android. Power-Ups link boards to Slack, Jira, Miro, Microsoft Teams and Gmail, there's a public API, and an MCP server connects Trello to AI tools. |
| Best for | planning and all-in-one workspaces | simple kanban boards for small teams |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Notion and Trello. How we grade
Where they differ
- Notion starts at $10 per member / month, billed yearly. Trello starts at $5 per user / month, billed annually ($6 billed monthly).
- Only Notion lists a browser extension.
- Notion also covers notes, databases, wiki and templates.
- Trello also covers tasks, calendar, kanban boards, Gantt & timelines and workflow automation.
At a glance
| Notion | Trello | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $10 per member / month, billed yearly | $5 per user / month, billed annually ($6 billed monthly) |
| Free plan | Unlimited pages and blocks for one person (a limited block allowance once a second member joins), 5 MB file uploads, 7 days of page history, 10 guests and 1 chart. | Free for up to 10 collaborators per Workspace: up to 10 boards, unlimited cards, Inbox, unlimited Power-Ups, 10MB per file and 250 automation command runs a month. |
| Free trial | Some teams and organizations are eligible to try the Business plan for 30 days. | 14-day free trial of Trello Premium for any Workspace |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Notion Labs, Inc. | Atlassian |
| Price read from | notion.com | trello.com |
| Checked | Oct 4, 2026 | Oct 9, 2026 |
Who each one suits
Notion
- Teams that want docs, a wiki and project tracking in one workspace
- Individuals who want a free personal workspace with unlimited pages
- Building custom trackers and dashboards from databases
Trello
- Individuals and small teams that plan work on kanban boards
- Groups of up to 10 collaborators sharing a free Workspace
- Teams already using Jira or other Atlassian products
Worth knowing
Notion
- Notion Agent, AI Meeting Notes and Enterprise Search are only a limited trial on Free and Plus; full access starts at Business.
- The Free plan limits blocks once a second member joins, caps file uploads at 5 MB and keeps 7 days of page history.
- There is no Linux desktop app; Notion points Linux users to the browser version.
- Custom Agents run on Notion credits, an add-on for Business and Enterprise priced at $10 per 1,000 monthly credits.
Trello
- The Free plan is capped at 10 collaborators and 10 boards per Workspace, with 10MB per file.
- Calendar, Timeline, Table, Dashboard and Map views are only on Premium and Enterprise.
- AI features and full Planner access start on the Standard plan.
- The Enterprise price is an estimate that depends on user count, and the plan is billed annually.
Key features
Notion
- Docs and pages
- Pages hold text, media and embeds. Several people can edit the same page, leave comments and @-mention each other.
- Databases
- Databases organize hundreds or thousands of items such as projects or tasks. Charts are limited to 1 on Free, and database automations start on Plus.
- Wikis
- A knowledge base keeps team documentation in one place. Private teamspaces for restricting access need the Business plan.
- Notion Agent, Meeting Notes and Search
- The AI agent, meeting transcription with summaries and search across connected apps are included from Business. Free and Plus get a limited trial.
- Forms and Sites
- Collect responses into a database and publish pages to the web. Custom forms start on Plus, conditional logic on Business, and custom domains are billed per domain.
- Offline pages
- The desktop and mobile apps can view, edit and create pages offline. Free users pick pages to download; paid plans also download recent and favorite pages automatically.
Trello
- Boards, lists and cards
- Work is laid out as cards in lists on a board. Cards are unlimited on every plan; the Free plan allows up to 10 boards per Workspace.
- Inbox
- Captures to-dos from email, Slack and other sources into a personal Inbox. It is included on the Free plan.
- Planner
- Brings a synced calendar into Trello so blocks of focus time can be set aside for work. Full Planner access starts on the Standard plan.
- Automation
- Built-in automation is metered by Workspace command runs: 250 a month on Free, 1,000 on Standard and unlimited on Premium.
- Premium views
- Premium adds Calendar, Timeline, Table, Dashboard and Map views, including Workspace-level views that span boards.
- Power-Ups and integrations
- Power-Ups link boards to other tools, with unlimited Power-Ups per board on every plan. An MCP server connects Trello to AI tools.
Plans
Notion
Free$0
For individuals: unlimited pages and blocks for one person, 5 MB file uploads, 7-day page history, 10 guests and basic forms.
Plus$10
per member / month, billed yearly
Unlimited file uploads, 30-day page history, unlimited guests, custom forms, unlimited charts and database automations.
Business$20
per member / month, billed yearly
Everything in Plus, plus Notion Agent, AI Meeting Notes, Enterprise Search (beta), SAML SSO, private teamspaces and 90-day page history.
EnterpriseCustom
Everything in Business, plus SCIM user provisioning, audit logs, advanced security controls and unlimited page history.
Trello
Free$0
Up to 10 collaborators and 10 boards per Workspace, unlimited cards and Power-Ups, and 250 command runs a month.
Standard$5
per user / month, billed annually ($6 billed monthly)
Unlimited boards, AI features, full Planner, card mirroring, custom fields, 250MB per file and 1,000 command runs a month.
Premium$10
per user / month, billed annually ($12.50 billed monthly)
Adds Calendar, Timeline, Table, Dashboard and Map views, unlimited command runs, and admin and security controls.
Enterprise$17.50
per user / month, billed annually ($210 per user a year)
Estimated price that depends on user count. Adds unlimited Workspaces, organization-wide permissions and Atlassian Guard Standard.
Ways to pay less
Notion
- Annual discount
Save up to 20% with yearly billing
Notion's pricing page says paying yearly instead of monthly saves up to 20% on the Plus and Business plans.
- Education
Free Education plan for students and educators
Students and educators at accredited colleges and universities get a free one-member workspace with Plus features by signing up with a school email. K-12 is not eligible.
- Nonprofit
50% off the Business plan for nonprofits
Verified nonprofit organizations can apply for 50% off the Business plan on up to three workspaces. Verification takes 3 to 7 business days.
- Startups
Up to 6 months of Business free for startups
Startups under 100 employees that are not yet paying customers can apply for 1, 3 or 6 months of the Business plan free, depending on partner affiliation and company details.
Trello
- Annual discount
Lower per-user price with annual billing
Standard is $5 per user / month billed annually against $6 monthly (about 17% less), and Premium is $10 against $12.50 (20% less).
- Nonprofit
Atlassian nonprofit discount covers Trello
Trello's pricing FAQ confirms a nonprofit community discount. Atlassian's nonprofit program lists 50-100% off its apps, Trello included, for eligible organizations.
- Education
50% off for academic institutions
Atlassian's licensing page lists academic licenses at 50% off Trello Standard, Premium and Enterprise, and classroom licenses for students and teachers at 75% off Standard and Premium.
