Craft vs Notion

Craft

• People who want polished documents and personal notes in one app
• Individuals and families working mainly on Apple devices, with Windows, Android and web as well
• Small teams of up to 10 that prefer a fixed price over per-seat billing

Notion

• Teams that want docs, a wiki and project tracking in one workspace
• Individuals who want a free personal workspace with unlimited pages
• Building custom trackers and dashboards from databases

Craft

• The free Starter plan stops at 1,500 content blocks, 1 GB of storage and 25 MB per file.
• Shared spaces come with the Family and Team bundles, which are capped at 6 and 10 accounts.
• Offline use covers documents opened earlier; creating documents, search and the AI assistant need a connection.
• Prices are set per country in local currency, so the amount shown on the pricing page varies by region.

Notion

• Notion Agent, AI Meeting Notes and Enterprise Search are only a limited trial on Free and Plus; full access starts at Business.
• The Free plan limits blocks once a second member joins, caps file uploads at 5 MB and keeps 7 days of page history.
• There is no Linux desktop app; Notion points Linux users to the browser version.
• Custom Agents run on Notion credits, an add-on for Business and Enterprise priced at $10 per 1,000 monthly credits.

Craft

Block-based documents

Documents combine styled text, headings, lists and tables in blocks, and can be shared or published to the web.

Tasks, daily notes and calendar

Tasks sit inside documents and daily notes, with a calendar view. On Mac, iPhone and iPad, system calendar events appear alongside them.

Whiteboards and Collections

Whiteboards provide a visual canvas, and Collections add structured tracking with rich data to a document.

Craft Assistant

AI help for writing and editing, metered in credits: 15 on the Starter plan and 50 per month on Plus.

Offline editing

Documents opened earlier can be read and edited without a connection and sync on reconnect. Mac and iOS sync in the background; elsewhere it must be enabled in settings.

API, MCP and capture tools

A REST API and MCP server are included in all plans. A browser extension clips web pages, and emails can be forwarded into a space.

Notion

Docs and pages

Pages hold text, media and embeds. Several people can edit the same page, leave comments and @-mention each other.

Databases

Databases organize hundreds or thousands of items such as projects or tasks. Charts are limited to 1 on Free, and database automations start on Plus.

Wikis

A knowledge base keeps team documentation in one place. Private teamspaces for restricting access need the Business plan.

Notion Agent, Meeting Notes and Search

The AI agent, meeting transcription with summaries and search across connected apps are included from Business. Free and Plus get a limited trial.

Forms and Sites

Collect responses into a database and publish pages to the web. Custom forms start on Plus, conditional logic on Business, and custom domains are billed per domain.

Offline pages

The desktop and mobile apps can view, edit and create pages offline. Free users pick pages to download; paid plans also download recent and favorite pages automatically.

Craft

• Starter$0

  One account with up to 1,500 content blocks, 1 GB of storage, 25 MB per file, 7-day version history and 15 AI credits.

• Plus$96

  per year ($10 if billed monthly)

  One account with unlimited documents, up to 5 spaces of 1 TB each, 5 GB per file, 30-day version history and 50 AI credits a month.

• Family$180

  per year ($18 if billed monthly)

  Fixed-price bundle of 2 to 6 Plus accounts with up to 5 shared family spaces.

• Team$600

  per year ($60 if billed monthly)

  Fixed price for up to 10 Plus accounts with up to 25 shared team spaces, member roles and centralized billing.

Notion

• Free$0

  For individuals: unlimited pages and blocks for one person, 5 MB file uploads, 7-day page history, 10 guests and basic forms.

• Plus$10

  per member / month, billed yearly

  Unlimited file uploads, 30-day page history, unlimited guests, custom forms, unlimited charts and database automations.

• Business$20

  per member / month, billed yearly

  Everything in Plus, plus Notion Agent, AI Meeting Notes, Enterprise Search (beta), SAML SSO, private teamspaces and 90-day page history.

• EnterpriseCustom

  Everything in Business, plus SCIM user provisioning, audit logs, advanced security controls and unlimited page history.

Craft

• Annual discount

  Save up to 20% with annual billing

  Plus is $96 a year versus $10 a month, a 20% saving. Family ($180 a year or $18 a month) and Team ($600 a year or $60 a month) save about 17%.

• Education

  Free Education plan for students and staff

  Enrolled students, faculty and staff with a school-issued email get free access to premium features, including unlimited documents and 250 GB of storage, re-verified every 12 months.

Notion

• Annual discount

  Save up to 20% with yearly billing

  Notion's pricing page says paying yearly instead of monthly saves up to 20% on the Plus and Business plans.

• Education

  Free Education plan for students and educators

  Students and educators at accredited colleges and universities get a free one-member workspace with Plus features by signing up with a school email. K-12 is not eligible.

• Nonprofit

  50% off the Business plan for nonprofits

  Verified nonprofit organizations can apply for 50% off the Business plan on up to three workspaces. Verification takes 3 to 7 business days.

• Startups

  Up to 6 months of Business free for startups

  Startups under 100 employees that are not yet paying customers can apply for 1, 3 or 6 months of the Business plan free, depending on partner affiliation and company details.