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Capacities

Object-based note-taking app with daily notes and backlinks

Free plan · from $9.99/moNote-TakingChecked Oct 4, 2026
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Capacities, as pictured on capacities.io
How Capacities presents itself. Image from capacities.io.

What is Capacities?

Capacities is a note-taking app built around typed objects, such as people, books and projects, instead of files and folders. Objects link to each other in both directions, daily notes act as an inbox, and a graph view shows the resulting network. The Basic plan is free; Pro adds an AI assistant, smart queries, task management and calendar integrations.

Capacities has a free plan. Paid plans start at $9.99 per month, billed yearly. See every plan

Good for

  • People who organize notes around people, books and projects rather than folders
  • Daily-note journaling with capture from WhatsApp, Telegram and email
  • Individuals who want one notes app across web, desktop and mobile, including Linux

Worth knowing

  • There are no team or organization plans, and sharing is limited to view-only access to notes.
  • Task management, the AI assistant, calendar integrations, smart queries, version history and API access all need Pro.
  • The free plan caps media uploads at 5 GB in total, then 100 MB per month.
  • Capacities is not end-to-end encrypted, as its own documentation states.

Key features

Object types
Every note is a typed object, such as a person, book or project, with its own properties and templates. Objects can be shown as lists, galleries, tables or cards.
Daily notes
One note per day works as an inbox for quick thoughts. Content can also be sent in from WhatsApp, Telegram or by email.
Links, backlinks and graph view
Links between objects work in both directions. A backlinks panel lists every reference to an object, and a graph view draws the whole network.
AI assistant (Pro)
AI chat, property auto-fill and analysis of web links and images, limited by a monthly budget. The Plus add-on raises that budget.
Smart queries, tasks and calendar (Pro)
Pro adds saved queries, task management with actions for apps such as Todoist and Things, and calendar integration for Google, Microsoft, Apple and CalDAV.
Offline mode and web extension
Offline mode lets you open, create and edit content without a connection. A browser extension for Chrome, Edge, Safari and Firefox saves pages to a space.

Capacities pricing

Starts at
$9.99 per month, billed yearly
Free plan
Capacities Basic: unlimited spaces, objects and blocks, sync across devices, offline support and full-text search. Media uploads are capped at 5 GB in total, then 100 MB per month.
Free trial
Free trial of Capacities Pro, started in the app, with no credit card required.
Capacities Basic$0Unlimited spaces, objects, blocks and custom object types, with sync and offline support. Media uploads up to 5 GB, then 100 MB per month.
Capacities Pro$9.99per month, billed yearlyAdds task management, an AI assistant with a monthly budget, calendar integrations, smart queries, version history, API access and unlimited media uploads.
Capacities BelieverFrom $12.49per month, billed yearlyEverything in Pro, plus beta access to major new features. Positioned as the plan for supporters of the team.
Plus AI Power-Up (add-on)$8.33per month, billed annually, on top of Pro or BelieverOptional add-on with a substantially larger monthly AI budget and one-time or automatic top-ups.

Read from capacities.io on Oct 4, 2026. Prices change, so confirm with Capacities before you buy.

Pricing in detail

Ways to pay less

  • Annual discount16% lower price with yearly billing

    The pricing page marks yearly billing as 16% cheaper than monthly billing for Pro and Believer. The Plus add-on includes 2 months free when billed annually.

    Stated on capacities.io
  • Education40% off annual plans for students

    Students can apply with proof of enrollment for a 40% discount on the annual plan of Capacities Pro or Capacities Believer.

    Stated on capacities.io

Works with

Capacities alternatives

All Capacities alternatives comparedAll note-taking apps

Featured in

Common questions

Is Capacities free?

Capacities has a free plan. Capacities Basic: unlimited spaces, objects and blocks, sync across devices, offline support and full-text search. Media uploads are capped at 5 GB in total, then 100 MB per month. Paid plans start at $9.99 per month, billed yearly.

How much does Capacities cost?

Capacities lists 4 plans. Capacities Basic: $0. Capacities Pro: $9.99 per month, billed yearly. Capacities Believer: from $12.49 per month, billed yearly. Plus AI Power-Up (add-on): $8.33 per month, billed annually, on top of Pro or Believer. Prices were read from capacities.io on Oct 4, 2026.

What platforms does Capacities work on?

Capacities is available on Web, macOS, Windows, Linux, iOS and Android. It also has a browser extension.

Does Capacities offer any discounts?

Capacities publicly lists the following: 16% lower price with yearly billing; 40% off annual plans for students.

Is Capacities open source?

Capacities is not described as open source on its own site, as read on Oct 4, 2026.

Does Capacities work offline?

Yes, according to its own site. What works without a connection differs by plan and platform, so check the vendor's page for the detail.

Does Capacities have an API?

Yes. Capacities offers a public API, according to its own site.

What does Capacities integrate with?

Capacities's listing names Todoist, Things, TickTick, Google Calendar, Readwise, Raycast, WhatsApp and Telegram. A listing names up to eight integrations, so it may connect to more.

Does Capacities have a student discount?

40% off annual plans for students. Students can apply with proof of enrollment for a 40% discount on the annual plan of Capacities Pro or Capacities Believer.

Does Capacities have a free trial?

Yes. Free trial of Capacities Pro, started in the app, with no credit card required.

Who makes Capacities?

Capacities is made by Capacities Labs GmbH.

What are the alternatives to Capacities?

The closest alternatives to Capacities in our directory are Anytype, Tana Outliner, Notion, Obsidian and Reflect. Each one has a side-by-side comparison with Capacities.

Sources for this page

The prices, plans, platforms and features above were read from these pages on Oct 4, 2026.