Capacities vs Tana Outliner

Capacities

• People who organize notes around people, books and projects rather than folders
• Daily-note journaling with capture from WhatsApp, Telegram and email
• Individuals who want one notes app across web, desktop and mobile, including Linux

Tana Outliner

• People who want structured notes built from typed objects with fields
• Outliner users who want meeting and voice transcription in the same tool
• Building a personal system around daily notes and live queries

Capacities

• There are no team or organization plans, and sharing is limited to view-only access to notes.
• Task management, the AI assistant, calendar integrations, smart queries, version history and API access all need Pro.
• The free plan caps media uploads at 5 GB in total, then 100 MB per month.
• Capacities is not end-to-end encrypted, as its own documentation states.

Tana Outliner

• AI features run on monthly credits (500 on the Free plan), and Free users cannot top up.
• Google Calendar sync and unlimited workspaces need Plus; the Readwise integration and Input API need Pro.
• The Free plan is limited to 3 workspaces, 0.5 GB of file storage and 5 MB per upload.
• The name Tana now also refers to a separate meeting platform from the same company at tana.inc, with its own pricing.

Capacities

Object types

Every note is a typed object, such as a person, book or project, with its own properties and templates. Objects can be shown as lists, galleries, tables or cards.

Daily notes

One note per day works as an inbox for quick thoughts. Content can also be sent in from WhatsApp, Telegram or by email.

Links, backlinks and graph view

Links between objects work in both directions. A backlinks panel lists every reference to an object, and a graph view draws the whole network.

AI assistant (Pro)

AI chat, property auto-fill and analysis of web links and images, limited by a monthly budget. The Plus add-on raises that budget.

Smart queries, tasks and calendar (Pro)

Pro adds saved queries, task management with actions for apps such as Todoist and Things, and calendar integration for Google, Microsoft, Apple and CalDAV.

Offline mode and web extension

Offline mode lets you open, create and edit content without a connection. A browser extension for Chrome, Edge, Safari and Firefox saves pages to a space.

Tana Outliner

Outliner with supertags

Everything is a node in an infinite outline. Applying a supertag turns a node into a typed object with a template of fields.

Day nodes

Each day has its own page, called a day node, which serves as the place for daily notes and quick capture.

Views and search nodes

The same nodes can be shown as an outline, table, cards, calendar or list. Search nodes are live queries that find and display matching nodes.

Meeting notetaker and voice memos

The notetaker records audio from your computer and transcribes it in real time, and voice memos are transcribed too. Both draw on the monthly AI credits.

AI chat and custom workflows

AI chat, command nodes and image generation are built in. Custom AI workflows with a choice of models need the Plus plan.

Capture, publishing and apps

Any node can become a public web page. A desktop app for Mac, Windows and Linux works offline, and iOS and Android apps capture text, voice and photos.

Capacities

• Capacities Basic$0

  Unlimited spaces, objects, blocks and custom object types, with sync and offline support. Media uploads up to 5 GB, then 100 MB per month.

• Capacities Pro$9.99

  per month, billed yearly

  Adds task management, an AI assistant with a monthly budget, calendar integrations, smart queries, version history, API access and unlimited media uploads.

• Capacities BelieverFrom $12.49

  per month, billed yearly

  Everything in Pro, plus beta access to major new features. Positioned as the plan for supporters of the team.

• Plus AI Power-Up (add-on)$8.33

  per month, billed annually, on top of Pro or Believer

  Optional add-on with a substantially larger monthly AI budget and one-time or automatic top-ups.

Tana Outliner

• Free$0

  500 AI credits a month, up to 3 workspaces, 0.5 GB of file storage and a 5 MB upload limit.

• Plus$8

  per month, billed yearly

  2,000 AI credits a month, unlimited workspaces, Google Calendar sync, meeting notifications, custom AI workflows and password-protected shared pages.

• Pro$14

  per month, billed yearly

  5,000 AI credits a month and everything in Plus, plus the Readwise integration, Input API access and template publishing.

Capacities

• Annual discount

  16% lower price with yearly billing

  The pricing page marks yearly billing as 16% cheaper than monthly billing for Pro and Believer. The Plus add-on includes 2 months free when billed annually.

• Education

  40% off annual plans for students

  Students can apply with proof of enrollment for a 40% discount on the annual plan of Capacities Pro or Capacities Believer.

Tana Outliner

• Annual discount

  Save 22% with yearly billing

  The Tana Outliner pricing page labels yearly billing as saving 22% compared with paying monthly.

• Education

  50% off for students and academics

  Students and academics get a 50% discount: Plus costs $5 per month or $48 per year, and Pro costs $9 per month or $84 per year.

• Nonprofit

  50% off for NGOs

  NGOs receive the same 50% discount: Plus costs $5 per month or $48 per year, and Pro costs $9 per month or $84 per year.