Notion vs Tana Outliner
We give Notion a 3.2 GPA and Tana Outliner a 3.6, out of 4.0. Tana Outliner grades higher on ease of use and platforms. They get the same grade on value for money, the free plan and features.
Price, platforms and features side by side. The table says where each price was read and when.
Notion
Workspace for docs, wikis, databases and projects with built-in AI
Tana Outliner
Outliner with supertags, daily notes and built-in AI features
How we grade them
| 3.2GPANotionVery good | 3.6GPATana OutlinerExcellent | |
|---|---|---|
| Value for money | BTen dollars a person on Plus is fair when it replaces your docs, wiki and tracker. The sting is the AI agent and meeting notes sitting on Business, which is double. | BPlus is $8 a month billed yearly, with 2,000 AI credits, unlimited workspaces and Google Calendar sync. That's the upper end of typical for note apps. Pro is $14 for 5,000 credits, Readwise and the Input API. Students, academics and NGOs get 50% off. |
| Free plan and trial | AIf it's only you, it's unlimited pages for nothing, plus 10 guests. We don't know a more generous free plan in this category. | AThe outliner is free, with supertags, tasks, public page links and up to 3 workspaces. You also get 500 AI credits a month, though Free users can't buy more. File storage stops at 0.5 GB with a 5 MB upload limit. Paid plans have a 14-day trial. |
| Features | ADocs, databases, forms, websites, automations, a calendar app, AI agents. They added shareable agent skills in September 2026. There's a lot here, maybe too much. | ASupertags give a node its own template of fields, and the same nodes can show as an outline, table, cards, calendar or list. Search nodes are live queries. A notetaker transcribes meeting audio from your computer in real time, voice memos are transcribed too, and any node can become a public web page. |
| Ease of use | CThis is the weak spot. People who get through setup love it, but "it took me ages to figure out" is the complaint you see most, and a blank workspace doesn't help. | BNo rating on record, so a B is our ceiling. Each day gets its own page for daily notes and quick capture, so there's always somewhere to start typing. |
| Platforms and integrations | BWeb, Mac, Windows, iPhone, Android, a web clipper, an API, and it talks to Slack, GitHub, Jira and friends. No Linux app on the download page though. | AWeb, a desktop app for Mac, Windows and Linux that works offline, and iOS and Android apps that capture text, voice and photos. Google Calendar syncs on Plus. Readwise and the Input API are Pro only. |
| Best for | planning and all-in-one workspaces | an outliner where tags turn bullets into structured data |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Notion and Tana Outliner. How we grade
Where they differ
- Notion starts at $10 per member / month, billed yearly. Tana Outliner starts at $8 per month, billed yearly.
- Only Notion lists a browser extension.
- Only Tana Outliner lists a Linux app.
- Notion also covers databases, wiki and templates.
- Tana Outliner also covers meeting notes, linked notes, daily notes and tasks.
At a glance
| Notion | Tana Outliner | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $10 per member / month, billed yearly | $8 per month, billed yearly |
| Free plan | Unlimited pages and blocks for one person (a limited block allowance once a second member joins), 5 MB file uploads, 7 days of page history, 10 guests and 1 chart. | 500 AI credits a month, up to 3 workspaces, 0.5 GB of file storage and a 5 MB upload limit, with supertags, tasks and public page links. Free users cannot buy extra credits. |
| Free trial | Some teams and organizations are eligible to try the Business plan for 30 days. | 14-day free trial of the paid plans. |
| Web | ||
| macOS | ||
| Windows | ||
| Linux | ||
| iOS | ||
| Android | ||
| Browser extension | ||
| Made by | Notion Labs, Inc. | Tana Inc. |
| Price read from | notion.com | outliner.tana.inc |
| Checked | Oct 4, 2026 | Oct 4, 2026 |
Who each one suits
Notion
- Teams that want docs, a wiki and project tracking in one workspace
- Individuals who want a free personal workspace with unlimited pages
- Building custom trackers and dashboards from databases
Tana Outliner
- People who want structured notes built from typed objects with fields
- Outliner users who want meeting and voice transcription in the same tool
- Building a personal system around daily notes and live queries
Worth knowing
Notion
- Notion Agent, AI Meeting Notes and Enterprise Search are only a limited trial on Free and Plus; full access starts at Business.
- The Free plan limits blocks once a second member joins, caps file uploads at 5 MB and keeps 7 days of page history.
- There is no Linux desktop app; Notion points Linux users to the browser version.
- Custom Agents run on Notion credits, an add-on for Business and Enterprise priced at $10 per 1,000 monthly credits.
Tana Outliner
- AI features run on monthly credits (500 on the Free plan), and Free users cannot top up.
- Google Calendar sync and unlimited workspaces need Plus; the Readwise integration and Input API need Pro.
- The Free plan is limited to 3 workspaces, 0.5 GB of file storage and 5 MB per upload.
- The name Tana now also refers to a separate meeting platform from the same company at tana.inc, with its own pricing.
Key features
Notion
- Docs and pages
- Pages hold text, media and embeds. Several people can edit the same page, leave comments and @-mention each other.
- Databases
- Databases organize hundreds or thousands of items such as projects or tasks. Charts are limited to 1 on Free, and database automations start on Plus.
- Wikis
- A knowledge base keeps team documentation in one place. Private teamspaces for restricting access need the Business plan.
- Notion Agent, Meeting Notes and Search
- The AI agent, meeting transcription with summaries and search across connected apps are included from Business. Free and Plus get a limited trial.
- Forms and Sites
- Collect responses into a database and publish pages to the web. Custom forms start on Plus, conditional logic on Business, and custom domains are billed per domain.
- Offline pages
- The desktop and mobile apps can view, edit and create pages offline. Free users pick pages to download; paid plans also download recent and favorite pages automatically.
Tana Outliner
- Outliner with supertags
- Everything is a node in an infinite outline. Applying a supertag turns a node into a typed object with a template of fields.
- Day nodes
- Each day has its own page, called a day node, which serves as the place for daily notes and quick capture.
- Views and search nodes
- The same nodes can be shown as an outline, table, cards, calendar or list. Search nodes are live queries that find and display matching nodes.
- Meeting notetaker and voice memos
- The notetaker records audio from your computer and transcribes it in real time, and voice memos are transcribed too. Both draw on the monthly AI credits.
- AI chat and custom workflows
- AI chat, command nodes and image generation are built in. Custom AI workflows with a choice of models need the Plus plan.
- Capture, publishing and apps
- Any node can become a public web page. A desktop app for Mac, Windows and Linux works offline, and iOS and Android apps capture text, voice and photos.
Plans
Notion
Free$0
For individuals: unlimited pages and blocks for one person, 5 MB file uploads, 7-day page history, 10 guests and basic forms.
Plus$10
per member / month, billed yearly
Unlimited file uploads, 30-day page history, unlimited guests, custom forms, unlimited charts and database automations.
Business$20
per member / month, billed yearly
Everything in Plus, plus Notion Agent, AI Meeting Notes, Enterprise Search (beta), SAML SSO, private teamspaces and 90-day page history.
EnterpriseCustom
Everything in Business, plus SCIM user provisioning, audit logs, advanced security controls and unlimited page history.
Tana Outliner
Free$0
500 AI credits a month, up to 3 workspaces, 0.5 GB of file storage and a 5 MB upload limit.
Plus$8
per month, billed yearly
2,000 AI credits a month, unlimited workspaces, Google Calendar sync, meeting notifications, custom AI workflows and password-protected shared pages.
Pro$14
per month, billed yearly
5,000 AI credits a month and everything in Plus, plus the Readwise integration, Input API access and template publishing.
Ways to pay less
Notion
- Annual discount
Save up to 20% with yearly billing
Notion's pricing page says paying yearly instead of monthly saves up to 20% on the Plus and Business plans.
- Education
Free Education plan for students and educators
Students and educators at accredited colleges and universities get a free one-member workspace with Plus features by signing up with a school email. K-12 is not eligible.
- Nonprofit
50% off the Business plan for nonprofits
Verified nonprofit organizations can apply for 50% off the Business plan on up to three workspaces. Verification takes 3 to 7 business days.
- Startups
Up to 6 months of Business free for startups
Startups under 100 employees that are not yet paying customers can apply for 1, 3 or 6 months of the Business plan free, depending on partner affiliation and company details.
Tana Outliner
- Annual discount
Save 22% with yearly billing
The Tana Outliner pricing page labels yearly billing as saving 22% compared with paying monthly.
- Education
50% off for students and academics
Students and academics get a 50% discount: Plus costs $5 per month or $48 per year, and Pro costs $9 per month or $84 per year.
- Nonprofit
50% off for NGOs
NGOs receive the same 50% discount: Plus costs $5 per month or $48 per year, and Pro costs $9 per month or $84 per year.
