The Capacities Insider’s Guide
Everything we know about Capacities in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Capacities
The Insider’s Guide
Object-based note-taking app with daily notes and backlinks
Every plan, grade, refund rule and rival among note-taking apps, read from Capacities’s own pages.
Made by Capacities Labs GmbH · checked Oct 4, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Capacities’s own pages, its app-store listings and our grades. Every fact in it is on Capacities’s page too, where it is kept up to date. Checked Oct 4, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.6
GPA, above 50 of the 147 other note-taking apps we grade
Capacities is a note-taking app built around typed objects, such as people, books and projects, instead of files and folders. Objects link to each other in both directions, daily notes act as an inbox, and a graph view shows the resulting network. The Basic plan is free; Pro adds an AI assistant, smart queries, task management and calendar integrations.
To get you started, here are 9 things to know about Capacities, taken from its own pages and our grades.
No store rating on record, and objects instead of folders is a different way of thinking that takes a while to click.
- 1
Best for notes built around people, books and projects
Capacities replaces folders with typed objects, such as a person, a book or a project, that link back to each other, and the free plan has unlimited objects and sync.
- 2
Paid plans start at $9.99 a month
As its pricing page puts it: $9.99 per month, billed yearly.
- 3
There is a free plan
Capacities Basic: unlimited spaces, objects and blocks, sync across devices, offline support and full-text search. Media uploads are capped at 5 GB in total, then 100 MB per month.
- 4
It runs on 6 platforms
Web, macOS, Windows, Linux, iOS and Android, with a browser extension too.
- 5
Object types
Every note is a typed object, such as a person, book or project, with its own properties and templates. Objects can be shown as lists, galleries, tables or cards.
- 6
Daily notes
One note per day works as an inbox for quick thoughts. Content can also be sent in from WhatsApp, Telegram or by email.
- 7
Links, backlinks and graph view
Links between objects work in both directions. A backlinks panel lists every reference to an object, and a graph view draws the whole network.
- 8
A 2.6 GPA, above 50 of 147
That is against the other note-taking apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Capacities you could make: notes, linked notes, daily notes and web clipper. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
Capacities at a glance
- Pricing
- Free plan, from $9.99 per month, billed yearly
- Free plan
- Yes
- Free trial
- Free trial of Capacities Pro, started in the app, with no credit card required.
- Runs on
- Web, macOS, Windows, Linux, iOS, Android, Browser extension
- Made by
- Capacities Labs GmbH
- Category
- Note-Taking Apps
- Our grade
- 2.6 GPA, good
The report card
Best for notes built around people, books and projects
Capacities replaces folders with typed objects, such as a person, a book or a project, that link back to each other, and the free plan has unlimited objects and sync. Tasks, the AI assistant, calendar, smart queries, version history and the API all need Pro at $9.99 a month billed yearly, more AI is $8.33 on top, there are no team plans, sharing is view-only and notes aren't end-to-end encrypted.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | Pro is $9.99 a month billed yearly, which is exactly where the dearest tenth of this category starts, and it's where tasks, smart queries, calendar, version history and the API all live. Want AI you can lean on? The Plus add-on is another $8.33 on top. |
| Free plan and trial | B | Basic is free for good: unlimited spaces, objects and blocks, sync across devices, offline support, full-text search. One person could live on that. Media is the cap, 5 GB in total then 100 MB a month, and the Pro trial needs no card. |
| Features | B | Typed objects with their own properties and templates, daily notes as an inbox, backlinks, a graph view, a web clipper, offline mode, and on Pro tasks, smart queries, calendar and an AI assistant. The gap is other people: no team plans, and sharing is view-only. |
| Ease of use | C | No store rating on record, and objects instead of folders is a different way of thinking that takes a while to click. Daily notes at least give you somewhere to put things on day one. |
| Platforms and integrations | A | Web, Mac, Windows, Linux, iPhone, Android and a browser extension for Chrome, Edge, Safari and Firefox. It hooks into Todoist, Things, Google Calendar, Readwise and Raycast, and takes notes in from WhatsApp, Telegram and email. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Capacities is for
- Fits if you think in people, books and projects rather than folders
- Works for people who jot in a daily note first, or send things in from WhatsApp or email
Who it is not for
- Skip it if you need a shared team workspace, as there are no team plans and sharing is view-only
- Pricey if you want tasks, AI, calendar or version history, which need Pro at $9.99 a month billed yearly
- Not for you if you need end-to-end encryption, which its own documentation says it doesn't have
- Watch out: Pro's AI has a monthly budget, and raising it is the Plus add-on at $8.33 a month on top
- Tight if you store a lot of media on free, capped at 5 GB in all and then 100 MB a month
Good to know
Good for
- People who organize notes around people, books and projects rather than folders
- Daily-note journaling with capture from WhatsApp, Telegram and email
- Individuals who want one notes app across web, desktop and mobile, including Linux
Worth knowing
- There are no team or organization plans, and sharing is limited to view-only access to notes.
- Task management, the AI assistant, calendar integrations, smart queries, version history and API access all need Pro.
- The free plan caps media uploads at 5 GB in total, then 100 MB per month.
- Capacities is not end-to-end encrypted, as its own documentation states.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$9.99
A month to start. There is a free plan too
Capacities has a free plan. Paid plans start at $9.99 per month, billed yearly.
Basic is free for good: unlimited spaces, objects and blocks, sync across devices, offline support, full-text search.
Capacities Basic
$0
Unlimited spaces, objects, blocks and custom object types, with sync and offline support. Media uploads up to 5 GB, then 100 MB per month.
Capacities Pro
$9.99
per month, billed yearly
Adds task management, an AI assistant with a monthly budget, calendar integrations, smart queries, version history, API access and unlimited media uploads.
Capacities Believer
From $12.49
per month, billed yearly
Everything in Pro, plus beta access to major new features. Positioned as the plan for supporters of the team.
Plus AI Power-Up (add-on)
$8.33
per month, billed annually, on top of Pro or Believer
Optional add-on with a substantially larger monthly AI budget and one-time or automatic top-ups.
The free plan
Capacities Basic: unlimited spaces, objects and blocks, sync across devices, offline support and full-text search. Media uploads are capped at 5 GB in total, then 100 MB per month.
Trying it first
Free trial of Capacities Pro, started in the app, with no credit card required.
Read from capacities.io on Oct 4, 2026.
Ways to pay less
Annual discount
16% lower price with yearly billing
The pricing page marks yearly billing as 16% cheaper than monthly billing for Pro and Believer. The Plus add-on includes 2 months free when billed annually.
Stated on capacities.ioEducation
40% off annual plans for students
Students can apply with proof of enrollment for a 40% discount on the annual plan of Capacities Pro or Capacities Believer.
Stated on capacities.io
What the app costs elsewhere
Each country’s App Store price for “Capacities Pro”, against $17.99 in the United States, in dollars at the day’s rate. The four cheapest and the four dearest of 11.
| Country | Price there | In dollars | Against the US |
|---|---|---|---|
| Canada | $24.99 | $17.57 | about the same |
| Brazil | R$ 99,90 | $19.96 | 11% more |
| Australia | $29.99 | $20.94 | 16% more |
| Germany | 19,99 € | $22.40 | 25% more |
| Indonesia | Rp 3,499juta | $195.69 | 988% more |
| India | ₹ 19,900 | $205.73 | 1044% more |
| Mexico | $3,999.00 | $219.72 | 1121% more |
| South Africa | R3,999.99 | $241.94 | 1245% more |
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
7
Places it runs: Web, macOS, Windows, Linux, iOS, Android and Browser extension
Object-based note-taking app with daily notes and backlinks. Here is what it does, as its own site describes it, and what it covers: works offline, public API, AI features, notes, linked notes, web clipper, daily notes.
The gap is other people: no team plans, and sharing is view-only.
- Object types
- Every note is a typed object, such as a person, book or project, with its own properties and templates. Objects can be shown as lists, galleries, tables or cards.
- Daily notes
- One note per day works as an inbox for quick thoughts. Content can also be sent in from WhatsApp, Telegram or by email.
- Links, backlinks and graph view
- Links between objects work in both directions. A backlinks panel lists every reference to an object, and a graph view draws the whole network.
- AI assistant (Pro)
- AI chat, property auto-fill and analysis of web links and images, limited by a monthly budget. The Plus add-on raises that budget.
- Smart queries, tasks and calendar (Pro)
- Pro adds saved queries, task management with actions for apps such as Todoist and Things, and calendar integration for Google, Microsoft, Apple and CalDAV.
- Offline mode and web extension
- Offline mode lets you open, create and edit content without a connection. A browser extension for Chrome, Edge, Safari and Firefox saves pages to a space.
Where it runs
- Web
- macOS
- Windows
- Linux
- iOS
- Android
- Browser extension
What it works with
- Todoist
- Things
- TickTick
- Google Calendar
- Readwise
- Raycast
- Telegram
Capacities is made by Capacities Labs GmbH.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
50/147
Other note-taking apps it is graded above
Capacities's GPA of 2.6 is higher than 50 of the 147 other note-taking apps we grade, and level with 21.
It stands best on platforms and integrations (A, above 128 of 147) and worst on value for money (D, above 0).
Its paid plans start at $9.99 a month, against a middle price of $5.83 for the category: 60 of the 66 others that charge start lower.
On features, ease of use and platforms it scores 3.0 out of 4. 15 tools score higher and cost less.
Each grade against the category
Every bar is all 148 note-taking apps we grade, cut by the letter each got. Capacities’s own letter is outlined.
- DValue for moneyAbove 0 of 147
- BFree plan and trialAbove 71 of 147
- BFeaturesAbove 100 of 147
- CEase of useAbove 5 of 147
- APlatforms and integrationsAbove 128 of 147
Price against what you get
Each dot is one of 103 note-taking apps. Further left costs less; higher up scores better on features, ease of use and platforms. Capacities is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Capacities you could make: notes, linked notes, daily notes and web clipper. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
It costs $119.88 a year.
What you could make
- Notes, linked notes, daily notes and web clipper: an app builder makes these well.
What you could not
- Apps for macOS, Windows, Linux, iOS and Android that stay in step with each other.
- It plugs into other products, Todoist, Things and TickTick among them, and has an API.
- AI features, unless you pay a model provider for each request yourself.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Capacities’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Anytype, Tana Outliner, Notion, Obsidian and Reflect
The 5 tools Capacities is most often weighed against, with where each one differs from it.
- 2.6GPA
Anytype
Free plan · from $4/mo
Local-first, end-to-end encrypted workspace for notes and data.
- Only Capacities lists a web app.
- Only Capacities lists a browser extension.
- Anytype is self-hostable and end-to-end encrypted, according to its own site.
- 2.8GPA
Tana Outliner
Free plan · from $8/mo
Outliner with supertags, daily notes and built-in AI features.
- Only Capacities lists a browser extension.
- Capacities also covers web clipper.
- Tana Outliner also covers meeting notes and tasks.
- 3.2GPA
Notion
Free plan · from $10/mo
Workspace for docs, wikis, databases and projects with built-in AI.
- Only Capacities lists a Linux app.
- Capacities also covers linked notes, web clipper and daily notes.
- Notion also covers databases, wiki and templates.
- 3.6GPA
Obsidian
Free plan · from $4/mo
Markdown note-taking app that keeps your files on your device.
- Only Capacities lists a web app.
- Obsidian is end-to-end encrypted, according to its own site.
- Capacities also covers web clipper and daily notes.
- 2.2GPA
Reflect
Free plan · from $9.99/mo
Open-source daily notes app with backlinks and local Markdown.
- Only Capacities lists a web app.
- Only Capacities lists Windows, Linux and Android apps.
- Reflect is open source, according to its own site.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
15
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Capacities free?
Capacities has a free plan. Capacities Basic: unlimited spaces, objects and blocks, sync across devices, offline support and full-text search.
How much does Capacities cost?
Capacities lists 4 plans. Capacities Basic: $0.
What platforms does Capacities work on?
Capacities is available on Web, macOS, Windows, Linux, iOS and Android.
Does Capacities offer any discounts?
Capacities publicly lists the following: 16% lower price with yearly billing; 40% off annual plans for students.
Is Capacities open source?
Capacities is not described as open source on its own site, as read on Oct 4, 2026.
Does Capacities work offline?
Yes, according to its own site. What works without a connection differs by plan and platform, so check the vendor's page for the detail.
Does Capacities have an API?
Yes. Capacities offers a public API, according to its own site.
What does Capacities integrate with?
Capacities's listing names Todoist, Things, TickTick, Google Calendar, Readwise, Raycast, WhatsApp and Telegram.
Does Capacities have a student discount?
40% off annual plans for students. Students can apply with proof of enrollment for a 40% discount on the annual plan of Capacities Pro or Capacities Believer.
Does Capacities have a free trial?
Yes. Free trial of Capacities Pro, started in the app, with no credit card required.
Who makes Capacities?
Capacities is made by Capacities Labs GmbH.
What are the alternatives to Capacities?
The closest alternatives to Capacities in our directory are Anytype, Tana Outliner, Notion, Obsidian and Reflect.
How does Capacities compare with other note-taking apps?
Capacities's GPA of 2.6 is higher than 50 of the 147 other note-taking apps we grade, and level with 21.
Is Capacities good value for money?
ToolGPA grades Capacities D for value for money. Its paid plans start at $9.99 a month, against a middle price of $5.83 for the category: 60 of the 66 others that charge start lower.
Could I make my own version of Capacities?
The plain part of Capacities you could make: notes, linked notes, daily notes and web clipper.
Where this guide comes from
The prices, plans, platforms and features were read from Capacities’s own pages on Oct 4, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Capacities' own pages on 4 October 2026. Also tested with a demo account on 2026-06-29.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Capacities Labs GmbH. Prices change, so check capacities.io before you buy.
- capacities.io
- capacities.io/pricing
- capacities.io/product
- capacities.io/pro
- capacities.io/faq
- capacities.io/download-app
- docs.capacities.io/reference/web-extension
- docs.capacities.io/more/data-protection
- capacities.io/pricing/discount
- capacities.io/terms-and-conditions
- frontdeskreview.com/software/note-taking-apps/capacities/
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Capacities, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/capacities
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Capacities: The Insider's Guide", checked Oct 4, 2026. https://toolgpa.com/tools/capacities
Know someone choosing between note-taking apps?
Send them this guide: toolgpa.com/tools/capacities/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded note-taking apps after Capacities, each with an Insider's Guide of its own.
- Note-Taking Apps Insider's GuideEvery one of the 148 note-taking apps we grade, compared
- Microsoft OneNote Insider's GuideMicrosoft's free digital notebook for typed, inked and audio notes3.8 GPA
- Goodnotes Insider's GuideHandwritten notes, PDF markup and whiteboards with an AI assistant3.6 GPA
- Joplin Insider's GuideOpen source Markdown notes with sync through a service you choose3.6 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Capacities’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Capacities is a trademark of its owner, and this guide is not made, paid for or approved by Capacities Labs GmbH. Prices and plans change: check capacities.io before you buy.