Project Insight review (2026): is the free plan enough?
Project portfolio management with scheduling and time tracking
Black Friday: is there a Project Insight sale?
Project Insight report card
Good · out of 4.0 · graded Nov 13, 2026
Best for portfolio-level project planning with time tracking
Project Insight covers scheduling, resource planning, budgets, time tracking and portfolios, with a free plan for up to 3 users. It does not say whether $9 and $19 are monthly or annual, and on-premise needs the Enterprise plan.
Who Project Insight is for
- Fits if you manage a portfolio of projects and need resource planning
- Works for teams that want a free plan for 3 people
Who Project Insight is not for
- Tight if you pass 3 users on the free plan
- Watch out: the pricing page does not say whether $9 and $19 are monthly or annual
- Pricey if you need on-premise, as it is Enterprise only with no published price
- Watch out: annual plans need 30 days' notice to cancel and the FAQ gives no refund terms
Why Project Insight gets a 2.6
Five grades, each with its reason. The GPA is their average: an A is 4 points, an F is none.
- CValue for moneyPro is $9 per user a month and Business $19, but the page does not say if these are monthly or annual rates.
- BFree plan and trialFree forever for up to 3 users, which is enough for one person or a pair.
- BFeaturesScheduling, resource and capacity planning, budgeting, time tracking, portfolio management, a mobile app and REST API. Nothing in the listing shows a gap in the core job.
- CEase of useNo store rating on record. Portfolio and resource planning take setup.
- BPlatforms and integrationsWeb, iOS and Android apps with Microsoft 365, Teams, Slack and QuickBooks Online, and a REST API. No desktop app.
What these grades rest on. Graded from this listing, whose facts were read from Project Insight's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews. How we review and grade.
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<a href="https://toolgpa.com/tools/project-insight#review"><img src="https://toolgpa.com/badge/project-insight.svg" alt="Project Insight: 2.6 GPA on ToolGPA" width="196" height="56"></a>Where Project Insight stands among project management tools
Project Insight's GPA of 2.6 is higher than 98 of the 149 other project management tools we grade, and level with 21.
It stands best on free plan and trial (B, above 101 of 149) and worst on ease of use (C, above 7).
Its paid plans start at $9 a month for each person, against a middle price of $9 for the category: 57 of the 121 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 14 tools score higher and cost less.
Each grade against the category
Every bar is all 150 project management tools we grade, cut by the letter each got. Project Insight’s own letter is outlined.
- CValue for moneyAbove 35 of 149, level with 78
- BFree plan and trialAbove 101 of 149, level with 37
- BFeaturesAbove 76 of 149, level with 68
- CEase of useAbove 7 of 149, level with 126
- BPlatforms and integrationsAbove 26 of 149, level with 95
Price against what you get
Each dot is one of 128 project management tools. Further left costs less, and higher up scores better on features, ease of use and platforms. Point at a dot to see which tool it is.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Keep Project Insight, or make your own?
Keep it
The plain part of Project Insight you could make: tasks, Gantt & timelines, kanban boards, time tracking and reports. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
It costs $108 a year.
What you could make
- Tasks, Gantt & timelines, kanban boards, time tracking and reports: an app builder makes these well.
What you could not
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Microsoft 365, Microsoft Teams and Slack among them, and has an API.
- AI features, unless you pay a model provider for each request yourself.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Project Insight’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
What is Project Insight?
Project Insight is a project and portfolio management platform for teams that need scheduling, resource and capacity planning, budgeting and time tracking in one system. It offers a free plan for up to 3 users, paid per-user plans, and an enterprise edition that can also be installed on-premise.
Worth knowing
- The Free plan is capped at 3 users.
- The pricing page does not say whether $9 and $19 are monthly-billed or annual rates.
- Annual plans need 30 days' notice to cancel; the pricing FAQ gives no refund terms.
- On-premise installation is available only through Enterprise, which has no published price.
Key features
- Project views and scheduling
- More than 20 project views, including boards, Gantt charts and task lists, with dependencies, critical paths and drag-and-drop rescheduling.
- Resource and capacity planning
- Capacity planning shows workloads across teams and uses AI to suggest available people with matching skills.
- Budgeting and costing
- Budgets are compared with actual costs and expenses, and invoice records and billing sit in the same system.
- Time tracking and timesheets
- Time is tracked with work timers and timesheets, including across other tools, and approved hours feed costing and billing.
- Portfolio and PMO management
- Portfolio, program and PMO views, approvals, project requests and KPIs give managers a view of projects across the organization.
- Mobile app and REST API
- iOS and Android apps are available, and a REST API is part of the feature list for developers.
Project Insight pricing
As of Nov 13, 2026, Project Insight has a free plan, and paid plans start at $9 per user / month, billing basis not stated.
- Starts at
- $9 per user / month, billing basis not stated
- Free plan
- Free forever for individuals and small teams, limited to 3 users.
- Free trial
- None listed
| Plan | Price | What you get |
|---|---|---|
| Free | $0 | Free forever, up to 3 users, for individuals and small teams. |
| Pro | $9per user / month, billing basis not stated | Growth plan for small to midsize businesses, with no cap on users. |
| Business | $19per user / month, billing basis not stated | Company plan for multiple teams, with no cap on users. |
| Enterprise | Custom | For many teams and locations; sold through sales, and the only edition offered on-premise. |
Read from projectinsight.com on Nov 13, 2026. Prices change, so confirm with Project Insight before you buy.
Ways to pay less
- NonprofitDiscounted pricing for qualified non-profits
Project Insight offers discounted pricing to qualified non-profits; the pricing FAQ directs them to contact the sales team.
Stated on projectinsight.com
Works with
Project Insight alternatives
- Project Insight vs Celoxis
Free trial · from $10/mo
- Project Insight vs Workzone
Free trial · from $8/mo
- Project Insight vs Wrike
Free plan · from $10/mo
Common questions
Does Project Insight have a Windows app?
No Windows app was listed when its pages were read on Nov 13, 2026. Project Insight is listed for Web, iOS and Android.
Does Project Insight have a macOS app?
No macOS app was listed when its pages were read on Nov 13, 2026. Project Insight is listed for Web, iOS and Android.
Is Project Insight open source?
Project Insight is not described as open source on its own site, as read on Nov 13, 2026.
Does Project Insight have an API?
Yes. Project Insight offers a public API, according to its own site.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Nov 13, 2026.