Project Insight vs Workzone (2026): which should you pick?
As of Nov 13, 2026, Project Insight grades higher than Workzone: 2.6 against 2.2 out of 4.0.
Checked Nov 12, 2026 and Nov 13, 2026 · graded Nov 12, 2026 and Nov 13, 2026 by ToolGPA
Project Insight grades higher on the free plan and features. They get the same grade on value for money, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Project Insight
Project portfolio management with scheduling and time tracking
Workzone
Project management for marketing, creative and operations teams
Which one is for you
Pick Project Insight if
- Fits if you manage a portfolio of projects and need resource planning
- Works for teams that want a free plan for 3 people
Look elsewhere if
- Tight if you pass 3 users on the free plan
- Watch out: the pricing page does not say whether $9 and $19 are monthly or annual
- Pricey if you need on-premise, as it is Enterprise only with no published price
- Watch out: annual plans need 30 days' notice to cancel and the FAQ gives no refund terms
Pick Workzone if
- Fits if a marketing or creative team needs tasks and approvals in one place
- Works for teams of 5 to 25 starting on the Starter plan
Look elsewhere if
- Skip it if you want monthly billing, as all plans are billed annually
- Tight if you grow: Starter stops at 25 users and 100 active projects
- Pricey if you need proofing, time and expense tracking, as they start on Team at $20
- Skip it if you want a free plan, as it has a 2-week trial only
How we grade them
| 2.6GPAProject InsightGood | 2.2GPAWorkzoneFair | |
|---|---|---|
| Value for money | CPro is $9 per user a month and Business $19, but the page does not say if these are monthly or annual rates. | CStarter is $8 a user a month billed annually, which is above the $6 cheaper quarter. The proofing, time and portfolio features need Team at $20. |
| Free plan and trial | BFree forever for up to 3 users, which is enough for one person or a pair. | C2-week free trial with no card needed. No free plan. |
| Features | BScheduling, resource and capacity planning, budgeting, time tracking, portfolio management, a mobile app and REST API. Nothing in the listing shows a gap in the core job. | CList, Gantt, Kanban and portfolio views, plus proofing and capacity planning on Team. Starter lacks workload planning, proofing and time tracking. |
| Ease of use | CNo store rating on record. Portfolio and resource planning take setup. | CNo store rating on record. Workspaces, templates and intake forms are yours to set up. |
| Platforms and integrations | BWeb, iOS and Android apps with Microsoft 365, Teams, Slack and QuickBooks Online, and a REST API. No desktop app. | BWeb only, with Microsoft Teams, Slack, Google Drive, Zoom, Salesforce and Zapier links. |
| Best for | portfolio-level project planning with time tracking | marketing and creative teams that share a project calendar |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Project Insight and Workzone. How we grade
Price against what you get
Project Insight starts at $9 a month for each person and scores 2.7 out of 4 on features, ease of use and platforms. Workzone starts at $8 a month for each person and scores 2.3.
Project Insight scores higher, and starts $1 a month higher: the question is whether the extra is worth that to you. Of the other project management tools on the chart, 14 score higher than Project Insight for less, and 25 score higher than Workzone for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Project Insight also covers tasks.
- Workzone also covers templates and dashboards.
At a glance
| Project Insight | Workzone | |
|---|---|---|
| Pricing | Free plan | Free trial |
| Starts at | $9 per user / month, billing basis not stated | $8 per user / month, billed annually |
| Free plan | Free forever for individuals and small teams, limited to 3 users. | None |
| Free trial | None listed | 2-week free trial with a platform walkthrough, no credit card required |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Project Insight | Workzone |
| Price read from | projectinsight.com | workzone.com |
| Checked | Nov 13, 2026 | Nov 12, 2026 |
Worth knowing
Project Insight
- The Free plan is capped at 3 users.
- The pricing page does not say whether $9 and $19 are monthly-billed or annual rates.
- Annual plans need 30 days' notice to cancel; the pricing FAQ gives no refund terms.
- On-premise installation is available only through Enterprise, which has no published price.
Workzone
- All plans are billed annually; there is no monthly option.
- Starter is capped at 25 users and 100 active projects, and the Team plan needs at least 5 users.
- Workload planning, proofing, time and expense tracking and portfolio view start on the Team plan at $20.
- Enterprise pricing is quoted by sales, and the non-profit and multi-year discounts are arranged through sales too.
Key features
Project Insight
- Project views and scheduling
- More than 20 project views, including boards, Gantt charts and task lists, with dependencies, critical paths and drag-and-drop rescheduling.
- Resource and capacity planning
- Capacity planning shows workloads across teams and uses AI to suggest available people with matching skills.
- Budgeting and costing
- Budgets are compared with actual costs and expenses, and invoice records and billing sit in the same system.
- Time tracking and timesheets
- Time is tracked with work timers and timesheets, including across other tools, and approved hours feed costing and billing.
- Portfolio and PMO management
- Portfolio, program and PMO views, approvals, project requests and KPIs give managers a view of projects across the organization.
- Mobile app and REST API
- iOS and Android apps are available, and a REST API is part of the feature list for developers.
Workzone
- List, Gantt, kanban and portfolio views
- Projects can be viewed as a list, a Gantt timeline or a kanban board, and the Team plan adds a portfolio view across projects.
- Proofing and approvals
- Reviewers can mark up PDFs and images and approve documents; advanced proofing and external approvals come with Enterprise.
- Time, expense and capacity planning
- Time and expense tracking and workload and capacity planning are part of the Team plan.
- Intake forms and templates
- Intake forms collect work requests, and the vendor says it ships more than 1,000 industry project templates.
- Department sites
- Team and Enterprise plans can set up customizable sites for individual departments.
- Included training and support
- The vendor says live support and training are unlimited and included at no extra cost on every plan.
Plans
Project Insight
Free$0
Free forever, up to 3 users, for individuals and small teams.
Pro$9
per user / month, billing basis not stated
Growth plan for small to midsize businesses, with no cap on users.
Business$19
per user / month, billing basis not stated
Company plan for multiple teams, with no cap on users.
EnterpriseCustom
For many teams and locations; sold through sales, and the only edition offered on-premise.
Workzone
Starter$8
per user / month, billed annually
1 to 25 users. List, Gantt and kanban views, unlimited tasks, up to 100 active projects, 3 workspaces, 5 custom project templates and 250 GB of storage.
Team$20
per user / month, billed annually
5 or more users. Adds portfolio view, unlimited projects, intake forms, proofing, approvals, time and expense tracking, capacity planning and 500 GB of storage.
EnterpriseCustom
Pay only for core users, with 5 free collaborators each and unlimited guest reviewers. Adds custom fields, critical path, SSO and 1 TB of storage.
Ways to pay less
Project Insight
- Nonprofit
Discounted pricing for qualified non-profits
Project Insight offers discounted pricing to qualified non-profits; the pricing FAQ directs them to contact the sales team.
Workzone
- Nonprofit
Non-profit discount through sales
The pricing FAQ says non-profits can ask the team about a discount after requesting a demo.
Common questions
Which is cheaper, Project Insight or Workzone?
As of Nov 13, 2026, Workzone is cheaper to start with: $8 a month for each person, against $9 a month for each person for Project Insight. Project Insight starts at $9 per user / month, billing basis not stated, and Workzone starts at $8 per user / month, billed annually.
Which has a free plan, Project Insight or Workzone?
As of Nov 13, 2026, only Project Insight has a free plan. Workzone does not, though it has a free trial.
Which platforms do Project Insight and Workzone run on?
As of Nov 13, 2026, only Project Insight lists iOS and Android apps. Both list a web app. A platform missing from a listing is one its maker's pages did not mention.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.