ProjectManager vs Workzone (2026): which should you pick?

Pick ProjectManager if

• Fits if you plan with Gantt charts, dependencies and critical path
• Works for balancing workloads and budgets across a portfolio, on Business at $28 a user

Look elsewhere if

• Skip it if you want a free plan, because after the 30-day trial your data is locked until you pay
• Pricey if you just want a shared Gantt chart, at $15 a user a month before any add-ons
• Tight if you're on Team and growing, since it stops at 10 users and 20 projects
• Watch out: Slack, Microsoft Teams, Jira and Azure DevOps sync are a $5 a user Integration Bundle on top
• Pricey if you need single sign-on, custom permissions or audit logs, which are Enterprise only and quoted on request

Pick Workzone if

• Fits if a marketing or creative team needs tasks and approvals in one place
• Works for teams of 5 to 25 starting on the Starter plan

Look elsewhere if

• Skip it if you want monthly billing, as all plans are billed annually
• Tight if you grow: Starter stops at 25 users and 100 active projects
• Pricey if you need proofing, time and expense tracking, as they start on Team at $20
• Skip it if you want a free plan, as it has a 2-week trial only

ProjectManager

• There is no free plan; when the 30-day trial ends the account and its project data are locked until a paid edition is bought.
• Team is capped at 10 users and 20 projects; resource management, timesheets, budgeting and automation start on Business.
• Slack, Microsoft Teams and two-way Jira and Azure DevOps sync are sold as an Integration Bundle at $5 per user / month.
• SAML single sign-on, custom permissions and audit logs are limited to Enterprise, which is quoted on request.

Workzone

• All plans are billed annually; there is no monthly option.
• Starter is capped at 25 users and 100 active projects, and the Team plan needs at least 5 users.
• Workload planning, proofing, time and expense tracking and portfolio view start on the Team plan at $20.
• Enterprise pricing is quoted by sales, and the non-profit and multi-year discounts are arranged through sales too.

ProjectManager

Five views of one plan

Every plan includes Gantt, list, sheet, board and calendar views of the same project, with data updating in real time across them.

Gantt charts with critical path

The Gantt chart supports dependencies, milestones, baselines and critical path, and existing plans can be imported, including Microsoft Project files.

Resource and workload planning

On Business, managers define working days, set labor rates and balance workloads, while team members log hours on tasks and submit timesheets.

Portfolio dashboards and roadmap

Business adds a portfolio dashboard that rolls up tasks, cost and workload across projects, and a roadmap view of the whole portfolio in Gantt format.

Workflow automation

Rules built from triggers and actions update status, assignee, priority or tags without code: 5 rules per workflow on Business and 20 on Enterprise.

AI Project Insights

Available from Business, it generates summaries of project progress and tips on risk, resourcing and task execution.

Workzone

List, Gantt, kanban and portfolio views

Projects can be viewed as a list, a Gantt timeline or a kanban board, and the Team plan adds a portfolio view across projects.

Proofing and approvals

Reviewers can mark up PDFs and images and approve documents; advanced proofing and external approvals come with Enterprise.

Time, expense and capacity planning

Time and expense tracking and workload and capacity planning are part of the Team plan.

Intake forms and templates

Intake forms collect work requests, and the vendor says it ships more than 1,000 industry project templates.

Department sites

Team and Enterprise plans can set up customizable sites for individual departments.

Included training and support

The vendor says live support and training are unlimited and included at no extra cost on every plan.

ProjectManager

• Team$15

  per user / month, billed annually ($18 billed monthly)

  Up to 10 users and 20 projects, with Gantt, list, sheet, board and calendar views, a project dashboard, 5GB of storage and API access.

• Business$28

  per user / month, billed annually ($32 billed monthly)

  No user limit and up to 100 projects. Adds resource and workload planning, timesheets, budgets, portfolio dashboards, AI Project Insights and automation.

• EnterpriseCustom

  Unlimited projects and storage, SAML single sign-on, custom permissions, audit logs, Power BI and Excel integrations, and priority support.

Workzone

• Starter$8

  per user / month, billed annually

  1 to 25 users. List, Gantt and kanban views, unlimited tasks, up to 100 active projects, 3 workspaces, 5 custom project templates and 250 GB of storage.

• Team$20

  per user / month, billed annually

  5 or more users. Adds portfolio view, unlimited projects, intake forms, proofing, approvals, time and expense tracking, capacity planning and 500 GB of storage.

• EnterpriseCustom

  Pay only for core users, with 5 free collaborators each and unlimited guest reviewers. Adds custom fields, critical path, SSO and 1 TB of storage.

ProjectManager

• Annual discount

  Save up to 17% by paying annually

  Team is $15 per user / month billed annually against $18 billed monthly, and Business is $28 against $32. The pricing FAQ puts the saving at up to 17%; the toggle on the same page says up to 16%.

Workzone

• Nonprofit

  Non-profit discount through sales

  The pricing FAQ says non-profits can ask the team about a discount after requesting a demo.