Resource Guru
Resource scheduling for people, rooms and equipment
What is Resource Guru?
Resource Guru is resource management software for scheduling people, and also non-human resources such as meeting rooms, vehicles and equipment. Bookings are placed against each resource's real availability, with leave, clashes and capacity visible on the schedule. The middle and upper plans add project planning with Gantt charts, timesheets and reports.
Resource Guru is a paid product with a free trial, starting at $5 per person / month, billed annually. See every plan
Good for
- Agencies and consultancies scheduling people across client projects
- Teams that also book rooms, vehicles or equipment
- Teams that want integrations and API access on the lowest plan
Worth knowing
- Grasshopper has no reports, timesheets, Gantt charts or project budgets, and keeps activity history for only 7 days.
- Every person added to the account is charged for, whether or not they log in, as are all non-human resources and placeholders beyond the plan's allowance.
- Single sign-on, the approval workflow and phone support need the Master plan.
- There is no free plan, and the pricing page lists no mobile or desktop apps.
Key features
- Resource scheduling
- Bookings can be tentative, repeating, spread over several resources or set as a total number of hours, with clash management and time zone support on every plan.
- Capacity and leave
- The schedule shows each person's availability, workload and utilization. Leave management and public holiday calendars are included on every plan.
- Rooms, vehicles and equipment
- Resources that are not people, such as meeting rooms, vehicles and equipment, can be booked on the same schedule and cost half the per-person price.
- Project planning with Gantt charts
- From the Blackbelt plan, projects get start and end dates, milestones, rates and budgets, and phases can be mapped on Gantt charts against team capacity.
- Timesheets
- Weekly timesheets suggest entries from work already booked and include review and approvals, so forecast hours can be compared with actuals. Blackbelt and above.
- Reports
- Pre-built and customizable reports with exports and budget tracking start on Blackbelt. The Grasshopper plan has no reports.
Resource Guru pricing
- Starts at
- $5 per person / month, billed annually
- Free plan
- None
- Free trial
- 30-day free trial with access to all features, no credit card needed
| Plan | Price | What you get |
|---|---|---|
| Grasshopper | $5per person / month, billed annually ($6 billed monthly) | Scheduling essentials without reports: unlimited projects and clients, leave management, calendar sync, integrations, API and 1 placeholder. Other resources are $2.50 each. |
| Blackbelt | $8per person / month, billed annually ($9.60 billed monthly) | Adds timesheets, reports, Gantt charts, project dates, milestones, rates and budgets, 10 custom fields and 5 placeholders. Other resources are $4 each. |
| Master | $12per person / month, billed annually ($14.40 billed monthly) | Adds approval workflow, single sign-on, phone support, unlimited activity history and custom fields, and 10 placeholders. Other resources are $6 each. |
| Enterprise | Custom | Adds a dedicated customer success manager, setup, rollout and training, priority support with SLAs, an Enterprise API, multi-year pricing and custom contracts. |
Read from resourceguruapp.com on Oct 5, 2026. Prices change, so confirm with Resource Guru before you buy.
Ways to pay less
- Annual discount2 months free with annual billing
Resource Guru says annual plans come with 2 months free. Per person / month, Grasshopper is $5 instead of $6, Blackbelt $8 instead of $9.60 and Master $12 instead of $14.40.
Stated on resourceguruapp.com
Works with
Resource Guru alternatives
- Resource Guru vs Float
Free trial · from $7/mo
- Resource Guru vs Productive
Free trial · from $10/mo
- Resource Guru vs Teamwork.com
Free plan · from $9.99/mo
- Resource Guru vs Scoro
Free trial · from $17/mo
- Resource Guru vs monday.com
Free plan · from $9/mo
Common questions
Is Resource Guru free?
No, Resource Guru is a paid product, but you can try it first. 30-day free trial with access to all features, no credit card needed.
How much does Resource Guru cost?
Resource Guru lists 4 plans. Grasshopper: $5 per person / month, billed annually ($6 billed monthly). Blackbelt: $8 per person / month, billed annually ($9.60 billed monthly). Master: $12 per person / month, billed annually ($14.40 billed monthly). Enterprise: custom pricing. Prices were read from resourceguruapp.com on Oct 5, 2026.
What platforms does Resource Guru work on?
Resource Guru is available on Web.
Does Resource Guru offer any discounts?
Resource Guru publicly lists the following: 2 months free with annual billing.
Does Resource Guru have an Android app?
No Android app was listed when its pages were read on Oct 5, 2026. Resource Guru is listed for Web.
Does Resource Guru have an iPhone app?
No iPhone app was listed when its pages were read on Oct 5, 2026. Resource Guru is listed for Web.
Is Resource Guru open source?
Resource Guru is not described as open source on its own site, as read on Oct 5, 2026.
Does Resource Guru have an API?
Yes. Resource Guru offers a public API, according to its own site.
What does Resource Guru integrate with?
Resource Guru's listing names Google Calendar, Outlook Calendar, Jira, Asana, Slack, Microsoft Teams, Zapier and Salesforce. A listing names up to eight integrations, so it may connect to more.
Who makes Resource Guru?
Resource Guru is made by Resource Guru. It dates from 2012.
What are the alternatives to Resource Guru?
The closest alternatives to Resource Guru in our directory are Float, Productive, Teamwork.com, Scoro and monday.com. Each one has a side-by-side comparison with Resource Guru.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Oct 5, 2026.