Resource Guru vs Scoro

Resource Guru

• Agencies and consultancies scheduling people across client projects
• Teams that also book rooms, vehicles or equipment
• Teams that want integrations and API access on the lowest plan

Scoro

• Consultancies and agencies that quote, deliver and bill in one system
• Firms that want to start with a few apps and add more later
• Teams tracking margin, utilization and revenue per project

Resource Guru

• Grasshopper has no reports, timesheets, Gantt charts or project budgets, and keeps activity history for only 7 days.
• Every person added to the account is charged for, whether or not they log in, as are all non-human resources and placeholders beyond the plan's allowance.
• Single sign-on, the approval workflow and phone support need the Master plan.
• There is no free plan, and the pricing page lists no mobile or desktop apps.

Scoro

• There is no free plan, and every combination requires at least 5 user seats.
• The per-user price rises with each app added, from $17 for two apps to $57 for the End-to-end combination, and some add-ons and integrations cost extra.
• Single sign-on and SCIM user provisioning are only on the Enterprise platform, not the Standard one.
• Free self-onboarding is offered only to teams of up to 15 people; larger teams are directed to onboarding packages run by Scoro's experts.

Resource Guru

Resource scheduling

Bookings can be tentative, repeating, spread over several resources or set as a total number of hours, with clash management and time zone support on every plan.

Capacity and leave

The schedule shows each person's availability, workload and utilization. Leave management and public holiday calendars are included on every plan.

Rooms, vehicles and equipment

Resources that are not people, such as meeting rooms, vehicles and equipment, can be booked on the same schedule and cost half the per-person price.

Project planning with Gantt charts

From the Blackbelt plan, projects get start and end dates, milestones, rates and budgets, and phases can be mapped on Gantt charts against team capacity.

Timesheets

Weekly timesheets suggest entries from work already booked and include review and approvals, so forecast hours can be compared with actuals. Blackbelt and above.

Reports

Pre-built and customizable reports with exports and budget tracking start on Blackbelt. The Grasshopper plan has no reports.

Scoro

Eight combinable core apps

Do, Deliver, Track, Resource, Sell, Estimate, Spend and Invoice share one data model. The platform fee includes two apps, and apps can be added or removed after subscribing.

Projects with Gantt chart

The Deliver app covers project templates, phases and milestones, a Gantt chart with dependencies, a multi-project timeline and retainer management.

Tasks and Kanban board

The Do app handles tasks and task lists, subtasks, recurring tasks, task bundles, a Kanban board, calendars and a smart inbox.

Time tracking and resourcing

Track provides a time tracker, timesheets, billable time and labor cost. Resource adds bookings, a planner, time off and a utilization report.

Quotes, budgets and invoices

Estimate builds quotes and budgets with cost and margin planning. Invoice handles prepayment, scheduled and recurring invoices, credit notes and reminders.

ELI assistant, API and MCP server

The ELI AI assistant comes with 80 credits per user each month on the Standard platform and 120 on Enterprise. An API and an MCP server are part of both platforms.

Resource Guru

• Grasshopper$5

  per person / month, billed annually ($6 billed monthly)

  Scheduling essentials without reports: unlimited projects and clients, leave management, calendar sync, integrations, API and 1 placeholder. Other resources are $2.50 each.

• Blackbelt$8

  per person / month, billed annually ($9.60 billed monthly)

  Adds timesheets, reports, Gantt charts, project dates, milestones, rates and budgets, 10 custom fields and 5 placeholders. Other resources are $4 each.

• Master$12

  per person / month, billed annually ($14.40 billed monthly)

  Adds approval workflow, single sign-on, phone support, unlimited activity history and custom fields, and 10 placeholders. Other resources are $6 each.

• EnterpriseCustom

  Adds a dedicated customer success manager, setup, rollout and training, priority support with SLAs, an Enterprise API, multi-year pricing and custom contracts.

Scoro

• Time-billing$17

  per user / month, billed annually ($20 billed monthly)

  The two-app minimum: Track for timers, timesheets and billable time, and Invoice for client billing, on the Standard platform.

• Projects & Resources$29

  per user / month, billed annually

  Four apps: Do (tasks and Kanban board), Deliver (projects and Gantt chart), Track (time) and Resource (bookings and utilization).

• Quote to Cash$29

  per user / month, billed annually

  Four apps: Estimate (quotes and budgets), Deliver (projects), Track (time) and Invoice (client billing).

• End-to-end$57

  per user / month, billed annually

  All eight core apps plus the Advanced Work and Advanced Financials add-ons, including revenue forecasting and multiple currencies.

Resource Guru

• Annual discount

  2 months free with annual billing

  Resource Guru says annual plans come with 2 months free. Per person / month, Grasshopper is $5 instead of $6, Blackbelt $8 instead of $9.60 and Master $12 instead of $14.40.

Scoro

• Annual discount

  13-17% off with annual billing

  Scoro's pricing FAQ says annual billing gives a 13-17% discount, depending on the currency and the combination of apps.