Float vs Resource Guru

Float

• Agencies and services firms scheduling people across client projects
• Resource managers who need capacity and utilization in one view
• Teams with many viewers, since people who are not scheduled join free as guests

Resource Guru

• Agencies and consultancies scheduling people across client projects
• Teams that also book rooms, vehicles or equipment
• Teams that want integrations and API access on the lowest plan

Float

• There is no free plan. After the 30-day trial a paid plan is needed, though Float says it keeps trial data for 6 months.
• Time tracking, project cost estimates, expenses, SSO and team-enforced 2FA all need the Pro plan.
• Starter keeps the activity feed for 7 days, includes 1 placeholder and limits saved filtered views to personal ones.
• The download page offers iOS and Android apps only; no desktop app is listed.

Resource Guru

• Grasshopper has no reports, timesheets, Gantt charts or project budgets, and keeps activity history for only 7 days.
• Every person added to the account is charged for, whether or not they log in, as are all non-human resources and placeholders beyond the plan's allowance.
• Single sign-on, the approval workflow and phone support need the Master plan.
• There is no free plan, and the pricing page lists no mobile or desktop apps.

Float

Resource scheduling

People are scheduled onto projects in hours or percentages. Placeholders add planned hires, contractors or shared equipment without using a seat: 1 on Starter, 5 on Pro.

Capacity and time off

Custom workdays and hours, global holiday calendars, departments, roles, skills and tags feed each person's capacity. Time off management is on every plan.

Project planning and budgets

Projects have phases, milestones, tasks, templates and budget tracking on every plan. Project cost estimates and expenses are Pro features.

Time tracking

The Pro plan adds timesheets that are prefilled from the schedule or logged automatically, and time entries that can be locked.

Reporting and forecasting

Utilization trends, billable versus non-billable hours, budget burn and margin tracking are on every plan. Finance and people dashboards and estimates versus actuals need Pro.

Integrations and API

Google Calendar, Outlook Calendar, Slack, Zapier and custom API integrations are included on every plan. A Float MCP connector for Claude is in beta.

Resource Guru

Resource scheduling

Bookings can be tentative, repeating, spread over several resources or set as a total number of hours, with clash management and time zone support on every plan.

Capacity and leave

The schedule shows each person's availability, workload and utilization. Leave management and public holiday calendars are included on every plan.

Rooms, vehicles and equipment

Resources that are not people, such as meeting rooms, vehicles and equipment, can be booked on the same schedule and cost half the per-person price.

Project planning with Gantt charts

From the Blackbelt plan, projects get start and end dates, milestones, rates and budgets, and phases can be mapped on Gantt charts against team capacity.

Timesheets

Weekly timesheets suggest entries from work already booked and include review and approvals, so forecast hours can be compared with actuals. Blackbelt and above.

Reports

Pre-built and customizable reports with exports and budget tracking start on Blackbelt. The Grasshopper plan has no reports.

Float

• Starter$7

  per scheduled person / month, billed annually ($8.50 monthly)

  Resource scheduling, capacity and time off management, project phases, budgets and templates, utilization reports, integrations and API access. 1 placeholder.

• Pro$12

  per scheduled person / month, billed annually ($14 monthly)

  Adds time tracking, project cost estimates and expenses, client rate cards in up to 5 currencies, finance dashboards, AI experience profiles, SSO and domain restrictions.

• EnterpriseCustom

  Described as best for teams of 100 or more seats. Adds dedicated onboarding, SLAs, custom contracts, manual payment options, priority support and account management.

Resource Guru

• Grasshopper$5

  per person / month, billed annually ($6 billed monthly)

  Scheduling essentials without reports: unlimited projects and clients, leave management, calendar sync, integrations, API and 1 placeholder. Other resources are $2.50 each.

• Blackbelt$8

  per person / month, billed annually ($9.60 billed monthly)

  Adds timesheets, reports, Gantt charts, project dates, milestones, rates and budgets, 10 custom fields and 5 placeholders. Other resources are $4 each.

• Master$12

  per person / month, billed annually ($14.40 billed monthly)

  Adds approval workflow, single sign-on, phone support, unlimited activity history and custom fields, and 10 placeholders. Other resources are $6 each.

• EnterpriseCustom

  Adds a dedicated customer success manager, setup, rollout and training, priority support with SLAs, an Enterprise API, multi-year pricing and custom contracts.

Float

• Annual discount

  Lower rates with annual billing

  On annual billing Starter is $7 instead of $8.50 per scheduled person / month, and Pro is $12 instead of $14.

Resource Guru

• Annual discount

  2 months free with annual billing

  Resource Guru says annual plans come with 2 months free. Per person / month, Grasshopper is $5 instead of $6, Blackbelt $8 instead of $9.60 and Master $12 instead of $14.40.