monday.com vs Resource Guru
We give monday.com and Resource Guru the same GPA: 3.0 out of 4.0. monday.com grades higher on ease of use. Resource Guru grades higher on value for money. They get the same grade on the free plan, features and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
monday.com
Board-based work management with automations and dashboards
Resource Guru
Resource scheduling for people, rooms and equipment
How we grade them
| 3.0GPAmonday.comVery good | 3.0GPAResource GuruVery good | |
|---|---|---|
| Value for money | CBasic is $9 a seat but has no automations, integrations or timeline, so most teams land on Standard at $12. ClickUp gives you Gantt charts and time tracking for $7. | BGrasshopper is $5 per person a month billed annually, $6 monthly, which is the cheap end. But it has no reports, timesheets or Gantt charts. Those start on Blackbelt at $8, about the going rate. And everyone you add is charged for, whether they log in or not. |
| Free plan and trial | CTwo seats, three boards, three docs, and no automations. Fine for one freelancer with a few clients, no good for a team. There is a 14-day trial of Pro. | CNo free plan. The trial is 30 days with every feature and no credit card needed, which is plenty of time to see if it fits. After that it's paid. |
| Features | ABoards, timelines, Gantt charts, dashboards, docs, forms, automations, time tracking and a pile of AI helpers. There's very little you can't bend it into. | ABookings can be tentative, repeating, spread over several resources or set as a total of hours, with clash management, time zones and leave on every plan. Blackbelt adds Gantt charts, budgets, timesheets and reports. It's built for scheduling, not task lists, and it does scheduling fully. |
| Ease of use | A4.8 from about 48,000 App Store ratings. A diesel repair shop and a couple doing up a 1976 house both say it just made sense. There are 200+ templates to start from. | BNo app rating on record, so a B at best. It's hosted, and the idea is simple: a schedule that shows who's free. Weekly timesheets even suggest entries from work already booked, which saves typing. |
| Platforms and integrations | BWeb, Mac, Windows, iPhone and Android, with an API and 850+ integrations and apps. No Linux app, and reviewers say the phone app can't do all the website can. | BIt's a web app, and the pricing page lists no mobile or desktop apps. It does connect well, though: Google Calendar, Outlook Calendar, Jira, Asana, Slack, Microsoft Teams, Zapier and Salesforce, with integrations and an API on the lowest plan. |
| Best for | flexible boards any team can pick up | booking people, rooms and equipment on one schedule |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: monday.com and Resource Guru. How we grade
Where they differ
- monday.com starts at $9 per seat / month, billed annually (3-seat minimum). Resource Guru starts at $5 per person / month, billed annually.
- monday.com has a free plan. Resource Guru does not, though it has a free trial.
- Only monday.com lists macOS, Windows, iOS and Android apps.
- monday.com also covers tasks, kanban boards and workflow automation.
- Resource Guru also covers reports.
At a glance
| monday.com | Resource Guru | |
|---|---|---|
| Pricing | Free plan | Free trial |
| Starts at | $9 per seat / month, billed annually (3-seat minimum) | $5 per person / month, billed annually |
| Free plan | Free plan for up to 2 seats: up to 3 boards and 3 docs, 200+ templates, 8 column types, and the iOS and Android apps. | None |
| Free trial | 14-day free trial of the Pro plan | 30-day free trial with access to all features, no credit card needed |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | monday.com | Resource Guru |
| Price read from | monday.com | resourceguruapp.com |
| Checked | Oct 4, 2026 | Oct 5, 2026 |
Who each one suits
monday.com
- Teams that want boards, dashboards and automations in one tool
- Companies that also want CRM, dev or service products from one vendor
- Eligible nonprofits, which get their first 10 seats free
Resource Guru
- Agencies and consultancies scheduling people across client projects
- Teams that also book rooms, vehicles or equipment
- Teams that want integrations and API access on the lowest plan
Worth knowing
monday.com
- The Free plan is limited to 2 seats, 3 boards and 3 docs.
- Paid plans start at 3 seats, and the price is set by the team size selected rather than by individual seats.
- Timeline, Gantt and calendar views, automations and integrations start on Standard; time tracking and private boards need Pro.
- Plan totals itemize the bundled AI credits at $10 per 1,000 a month, currently cancelled out by a "special offer" discount of the same amount.
Resource Guru
- Grasshopper has no reports, timesheets, Gantt charts or project budgets, and keeps activity history for only 7 days.
- Every person added to the account is charged for, whether or not they log in, as are all non-human resources and placeholders beyond the plan's allowance.
- Single sign-on, the approval workflow and phone support need the Master plan.
- There is no free plan, and the pricing page lists no mobile or desktop apps.
Key features
monday.com
- Boards and views
- Work is tracked on boards made of items and typed columns. Timeline, Gantt and calendar views start on the Standard plan.
- Automations and integrations
- Both are metered by monthly actions: 250 each on Standard and 25,000 each on Pro. The integrations page lists 850+ integrations and apps.
- Dashboards
- Dashboards bring data from boards together into charts and summaries for reporting on progress.
- Docs and forms
- Built-in documents and forms sit next to boards. The Free plan allows up to 3 docs, and private boards and docs need Pro.
- AI credits and agents
- The Sidekick assistant, AI agents and a notetaker draw on a monthly credit pool: 1,000 credits on Basic, 2,000 on Standard and 3,000 on Pro.
- Portfolio and resource management
- The Enterprise plan adds portfolio management, resource management and multi-level permissions.
Resource Guru
- Resource scheduling
- Bookings can be tentative, repeating, spread over several resources or set as a total number of hours, with clash management and time zone support on every plan.
- Capacity and leave
- The schedule shows each person's availability, workload and utilization. Leave management and public holiday calendars are included on every plan.
- Rooms, vehicles and equipment
- Resources that are not people, such as meeting rooms, vehicles and equipment, can be booked on the same schedule and cost half the per-person price.
- Project planning with Gantt charts
- From the Blackbelt plan, projects get start and end dates, milestones, rates and budgets, and phases can be mapped on Gantt charts against team capacity.
- Timesheets
- Weekly timesheets suggest entries from work already booked and include review and approvals, so forecast hours can be compared with actuals. Blackbelt and above.
- Reports
- Pre-built and customizable reports with exports and budget tracking start on Blackbelt. The Grasshopper plan has no reports.
Plans
monday.com
Free$0
Up to 2 seats with up to 3 boards and 3 docs, 200+ templates and 8 column types.
Basic$9
per seat / month, billed annually
Unlimited items and unlimited free viewers, with 1,000 AI credits a month. Paid plans start at 3 seats.
Standard$12
per seat / month, billed annually
Adds timeline, Gantt and calendar views, guest access, and 250 automation and 250 integration actions a month.
Pro$19
per seat / month, billed annually
Adds private boards and docs, time tracking, advanced columns, and 25,000 automation and 25,000 integration actions a month.
EnterpriseCustom
Portfolio and resource management, multi-level permissions, enterprise security and governance, and 250 workflows.
Resource Guru
Grasshopper$5
per person / month, billed annually ($6 billed monthly)
Scheduling essentials without reports: unlimited projects and clients, leave management, calendar sync, integrations, API and 1 placeholder. Other resources are $2.50 each.
Blackbelt$8
per person / month, billed annually ($9.60 billed monthly)
Adds timesheets, reports, Gantt charts, project dates, milestones, rates and budgets, 10 custom fields and 5 placeholders. Other resources are $4 each.
Master$12
per person / month, billed annually ($14.40 billed monthly)
Adds approval workflow, single sign-on, phone support, unlimited activity history and custom fields, and 10 placeholders. Other resources are $6 each.
EnterpriseCustom
Adds a dedicated customer success manager, setup, rollout and training, priority support with SLAs, an Enterprise API, multi-year pricing and custom contracts.
Ways to pay less
monday.com
- Annual discount
18% discount with yearly billing
monday.com's pricing FAQ says choosing a yearly plan instead of paying monthly gives an 18% discount.
- Nonprofit
First 10 seats free for eligible nonprofits
Eligible nonprofits get their first 10 seats free and 70% off each seat from the 11th, sold in lots of 5, or 33% off per user on Enterprise.
Resource Guru
- Annual discount
2 months free with annual billing
Resource Guru says annual plans come with 2 months free. Per person / month, Grasshopper is $5 instead of $6, Blackbelt $8 instead of $9.60 and Master $12 instead of $14.40.
