Resource Guru vs Teamwork.com

Resource Guru

• Agencies and consultancies scheduling people across client projects
• Teams that also book rooms, vehicles or equipment
• Teams that want integrations and API access on the lowest plan

Teamwork.com

• Agencies and consultancies that bill clients for tracked time
• Service businesses that plan team capacity and utilization
• Groups of up to 5 people who can start on the Free plan

Resource Guru

• Grasshopper has no reports, timesheets, Gantt charts or project budgets, and keeps activity history for only 7 days.
• Every person added to the account is charged for, whether or not they log in, as are all non-human resources and placeholders beyond the plan's allowance.
• Single sign-on, the approval workflow and phone support need the Master plan.
• There is no free plan, and the pricing page lists no mobile or desktop apps.

Teamwork.com

• Paid plans have seat minimums: 3 users on Basics and 5 on Accelerate.
• The Free plan stops at 5 users, 5 projects and 100 MB of file storage.
• Optimize and Enterprise have no published price, and single sign-on is limited to Enterprise or a separate add-on.
• The Windows and macOS desktop apps do not support offline use, according to Teamwork.com's support site.

Resource Guru

Resource scheduling

Bookings can be tentative, repeating, spread over several resources or set as a total number of hours, with clash management and time zone support on every plan.

Capacity and leave

The schedule shows each person's availability, workload and utilization. Leave management and public holiday calendars are included on every plan.

Rooms, vehicles and equipment

Resources that are not people, such as meeting rooms, vehicles and equipment, can be booked on the same schedule and cost half the per-person price.

Project planning with Gantt charts

From the Blackbelt plan, projects get start and end dates, milestones, rates and budgets, and phases can be mapped on Gantt charts against team capacity.

Timesheets

Weekly timesheets suggest entries from work already booked and include review and approvals, so forecast hours can be compared with actuals. Blackbelt and above.

Reports

Pre-built and customizable reports with exports and budget tracking start on Blackbelt. The Grasshopper plan has no reports.

Teamwork.com

List, board, table and Gantt views

Projects can be worked as a task list, a kanban board, a table or a Gantt chart on every plan, including Free.

Time tracking and invoicing

Time is logged against tasks as billable or non-billable. Basics reports on billable time, and Accelerate builds client invoices from the time logged.

Workload and capacity planning

From Accelerate, managers plan team workloads and see live capacity. Optimize adds tentative projects and scheduling by role or skill.

Budgets and profitability

Accelerate handles time budgets and retainers. Optimize adds quotes, multi-currency financial budgets and revenue, cost and profitability insights.

Automations and intake forms

Automations are capped by plan: 100 on Free, 5,000 on Basics, 20,000 on Accelerate and 100,000 on Optimize. Intake forms for work requests start at Accelerate.

TeamworkAI

AI summaries, a project and task wizard and assistants such as Scout and Flo are included in paid plans for an introductory period, with usage-based AI credits to follow.

Resource Guru

• Grasshopper$5

  per person / month, billed annually ($6 billed monthly)

  Scheduling essentials without reports: unlimited projects and clients, leave management, calendar sync, integrations, API and 1 placeholder. Other resources are $2.50 each.

• Blackbelt$8

  per person / month, billed annually ($9.60 billed monthly)

  Adds timesheets, reports, Gantt charts, project dates, milestones, rates and budgets, 10 custom fields and 5 placeholders. Other resources are $4 each.

• Master$12

  per person / month, billed annually ($14.40 billed monthly)

  Adds approval workflow, single sign-on, phone support, unlimited activity history and custom fields, and 10 placeholders. Other resources are $6 each.

• EnterpriseCustom

  Adds a dedicated customer success manager, setup, rollout and training, priority support with SLAs, an Enterprise API, multi-year pricing and custom contracts.

Teamwork.com

• Free$0

  Up to 5 users and 5 projects, 100 MB of storage, 100 automations, time logging, and list, board, table and Gantt views.

• Basics$9.99

  per user / month, billed yearly ($13.99 billed monthly)

  Minimum 3 users. 300 projects, 100 GB of storage, unlimited project templates, and billable time tracking and reporting.

• Accelerate$24.99

  per user / month, billed yearly ($29.99 billed monthly)

  Minimum 5 users. 600 projects, intake forms, 20,000 automations, workload and capacity planning, retainers, and invoices built from logged time.

• OptimizeCustom

  Unlimited projects, quotes, 100,000 automations, resource scheduling by role or skill, financial budgets and profitability reporting.

• EnterpriseCustom

  Everything in Optimize plus single sign-on, advanced security controls, a dedicated success manager and priority support.

Resource Guru

• Annual discount

  2 months free with annual billing

  Resource Guru says annual plans come with 2 months free. Per person / month, Grasshopper is $5 instead of $6, Blackbelt $8 instead of $9.60 and Master $12 instead of $14.40.

Teamwork.com

• Annual discount

  Save about 29% with yearly billing

  The pricing page advertises a 29% saving for annual billing: Basics is $9.99 per user / month billed yearly against $13.99 billed monthly. On Accelerate the gap is $24.99 against $29.99.

• Startups

  Teamwork.com products free for one year

  Teamwork for Startups gives approved startups the Basics plan, or its equivalent, of each product free for one year. Eligibility depends on time in business, revenue and employee numbers.