Podio
Customizable work management built from no-code apps
What is Podio?
Podio is a work management platform where teams build their own apps and workspaces with a no-code, drag-and-drop builder, then use them for projects, CRM, approvals and other processes. Items can be viewed as tables, kanban boards or calendars, and workflows automate assignments and status updates. Podio now belongs to Progress Software and is branded Progress Podio; its marketing site moved to progress.com in November 2025, while podio.com remains the login address.
Podio has a free plan. Paid plans start at $11.20 per user / month, billed annually. See every plan
Good for
- Teams that want to build their own CRM or project tracker without code
- Agencies and firms that bring clients into shared workspaces
- Groups of up to 5 people trying it on the Free plan
Worth knowing
- The Free plan allows up to 5 users and 100 items across the whole organization.
- Automated workflows need a paid plan: simple workflows on Plus and advanced automation on Premium.
- Gantt charts and time tracking are not listed as built-in features; Podio points to community-built extensions for them.
- More API and automation capacity are paid add-ons, from $23 and $39 a month on annual billing, and listed prices exclude taxes.
Key features
- Custom apps and workspaces
- A no-code drag-and-drop builder sets the fields and structure of each app, and relationship fields link items across apps. Apps and workspaces are unlimited on every plan.
- Table, kanban and calendar views
- Items can be shown as a table, a kanban board, a calendar or badges, with personalized dashboards and pre-built templates to start from.
- Workflow automation
- Simple when/then workflows come with Plus. Premium adds advanced automation with 25,000 actions a month, email integrations, PDF generation and date and time triggers.
- Tasks and collaboration
- Tasks, comments, mentions, file sharing and integrated chat sit next to the data, with user activity and revision history kept for each item.
- Client access
- Clients, freelancers and other outside parties can be invited free with limited permissions. Paid plans allow unlimited client users and add a light user role.
- Webforms and API
- Webforms capture submissions from outside the organization on every plan. The API allows 1,000 calls an hour, and paid add-ons raise that limit.
Podio pricing
- Starts at
- $11.20 per user / month, billed annually
- Free plan
- Free plan for up to 5 users with task management, apps, workspaces and webforms, capped at 100 items across the organization.
- Free trial
- 30-day free trial of Premium for eligible Free plan organizations
| Plan | Price | What you get |
|---|---|---|
| Free | $0 | Up to 5 users. Task management, unlimited apps and workspaces and webforms, limited to 100 items across the organization. |
| Plus | $11.20per user / month, billed annually ($14 billed monthly) | Unlimited items and client users, user management, a light user role, read-only access and simple workflows. |
| Premium | $19.20per user / month, billed annually ($24 billed monthly) | Adds advanced workflow automation with 25,000 actions a month, email integrations, PDF generation, and ShareFile and e-signature integration. |
Read from progress.com on Oct 5, 2026. Prices change, so confirm with Podio before you buy.
Ways to pay less
- Annual discount20% less on annual billing
Plus is $11.20 per user / month billed annually against $14 billed monthly, and Premium is $19.20 against $24, a 20% difference.
Stated on progress.com
How people rate the Podio app
4.6
out of 5 for the iPhone and iPad app
3,690 ratings on the App Store in the United States, read Oct 5, 2026. It rates the app, not everything the product does. See the listing
Works with
- ShareFile
- Dropbox
- Google Drive
- GoToMeeting
- Excel
- Gmail
Podio alternatives
- Podio vs Airtable
Free plan · from $20/mo
- Podio vs monday.com
Free plan · from $9/mo
- Podio vs Smartsheet
Free trial · from $9/mo
- Podio vs ClickUp
Free plan · from $7/mo
- Podio vs Asana
Free plan · from $10.99/mo
Common questions
Is Podio free?
Podio has a free plan. Free plan for up to 5 users with task management, apps, workspaces and webforms, capped at 100 items across the organization. Paid plans start at $11.20 per user / month, billed annually.
How much does Podio cost?
Podio lists 3 plans. Free: $0. Plus: $11.20 per user / month, billed annually ($14 billed monthly). Premium: $19.20 per user / month, billed annually ($24 billed monthly). Prices were read from progress.com on Oct 5, 2026.
What platforms does Podio work on?
Podio is available on Web, iOS and Android.
Does Podio offer any discounts?
Podio publicly lists the following: 20% less on annual billing.
How is Podio rated?
Podio's iPhone and iPad app averages 4.6 out of 5 from 3,690 ratings on the App Store in the United States, as read on Oct 5, 2026. That is the store's rating of the app, not a score from us.
Does Podio have a Windows app?
No Windows app was listed when its pages were read on Oct 5, 2026. Podio is listed for Web, iOS and Android.
Does Podio have a macOS app?
No macOS app was listed when its pages were read on Oct 5, 2026. Podio is listed for Web, iOS and Android.
Is Podio open source?
Podio is not described as open source on its own site, as read on Oct 5, 2026.
Does Podio have an API?
Yes. Podio offers a public API, according to its own site.
What does Podio integrate with?
Podio's listing names ShareFile, Dropbox, Google Drive, GoToMeeting, Excel and Gmail. A listing names up to eight integrations, so it may connect to more.
Does Podio have a free trial?
Yes. 30-day free trial of Premium for eligible Free plan organizations.
Who makes Podio?
Podio is made by Progress Software Corporation.
What are the alternatives to Podio?
The closest alternatives to Podio in our directory are Airtable, monday.com, Smartsheet, ClickUp and Asana. Each one has a side-by-side comparison with Podio.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Oct 5, 2026. What people say is linked where it appears.