monday.com vs Podio
We give monday.com a 3.0 GPA and Podio a 3.2, out of 4.0. monday.com grades higher on features. Podio grades higher on the free plan and platforms. They get the same grade on value for money and ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
monday.com
Board-based work management with automations and dashboards
Podio
Customizable work management built from no-code apps
How we grade them
| 3.0GPAmonday.comVery good | 3.2GPAPodioVery good | |
|---|---|---|
| Value for money | CBasic is $9 a seat but has no automations, integrations or timeline, so most teams land on Standard at $12. ClickUp gives you Gantt charts and time tracking for $7. | CPlus is $11.20 a user a month billed annually, or $14 monthly, which is above the dear end of this category. Advanced automation needs Premium at $19.20. More API or automation capacity is a paid add-on on top, from $23 a month. |
| Free plan and trial | CTwo seats, three boards, three docs, and no automations. Fine for one freelancer with a few clients, no good for a team. There is a 14-day trial of Pro. | BFree for up to 5 users, with unlimited apps and workspaces, task management and webforms. But it's capped at 100 items across the whole organization, and automated workflows need a paid plan. A look round, not a home. |
| Features | ABoards, timelines, Gantt charts, dashboards, docs, forms, automations, time tracking and a pile of AI helpers. There's very little you can't bend it into. | BA no-code builder for your own apps, with table, kanban and calendar views, when/then workflows, integrated chat, webforms and free client access. Solid. But Gantt charts and time tracking aren't built in, and Podio points to community-built extensions for them. |
| Ease of use | A4.8 from about 48,000 App Store ratings. A diesel repair shop and a couple doing up a 1976 house both say it just made sense. There are 200+ templates to start from. | A4.6 from about 3,700 App Store ratings. You do build your own setup here, though it's drag and drop and there are pre-built templates to start from. |
| Platforms and integrations | BWeb, Mac, Windows, iPhone and Android, with an API and 850+ integrations and apps. No Linux app, and reviewers say the phone app can't do all the website can. | AWeb, iPhone and Android. It connects to ShareFile, Dropbox, Google Drive, GoToMeeting, Excel and Gmail, and there's an API that allows 1,000 calls an hour. |
| Best for | flexible boards any team can pick up | building your own work apps without code |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: monday.com and Podio. How we grade
Where they differ
- monday.com starts at $9 per seat / month, billed annually (3-seat minimum). Podio starts at $11.20 per user / month, billed annually.
- Only monday.com lists macOS and Windows apps.
- monday.com also covers Gantt & timelines and time tracking.
- Podio also covers no-code and forms.
At a glance
| monday.com | Podio | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $9 per seat / month, billed annually (3-seat minimum) | $11.20 per user / month, billed annually |
| Free plan | Free plan for up to 2 seats: up to 3 boards and 3 docs, 200+ templates, 8 column types, and the iOS and Android apps. | Free plan for up to 5 users with task management, apps, workspaces and webforms, capped at 100 items across the organization. |
| Free trial | 14-day free trial of the Pro plan | 30-day free trial of Premium for eligible Free plan organizations |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | monday.com | Progress Software Corporation |
| Price read from | monday.com | progress.com |
| Checked | Oct 4, 2026 | Oct 5, 2026 |
Who each one suits
monday.com
- Teams that want boards, dashboards and automations in one tool
- Companies that also want CRM, dev or service products from one vendor
- Eligible nonprofits, which get their first 10 seats free
Podio
- Teams that want to build their own CRM or project tracker without code
- Agencies and firms that bring clients into shared workspaces
- Groups of up to 5 people trying it on the Free plan
Worth knowing
monday.com
- The Free plan is limited to 2 seats, 3 boards and 3 docs.
- Paid plans start at 3 seats, and the price is set by the team size selected rather than by individual seats.
- Timeline, Gantt and calendar views, automations and integrations start on Standard; time tracking and private boards need Pro.
- Plan totals itemize the bundled AI credits at $10 per 1,000 a month, currently cancelled out by a "special offer" discount of the same amount.
Podio
- The Free plan allows up to 5 users and 100 items across the whole organization.
- Automated workflows need a paid plan: simple workflows on Plus and advanced automation on Premium.
- Gantt charts and time tracking are not listed as built-in features; Podio points to community-built extensions for them.
- More API and automation capacity are paid add-ons, from $23 and $39 a month on annual billing, and listed prices exclude taxes.
Key features
monday.com
- Boards and views
- Work is tracked on boards made of items and typed columns. Timeline, Gantt and calendar views start on the Standard plan.
- Automations and integrations
- Both are metered by monthly actions: 250 each on Standard and 25,000 each on Pro. The integrations page lists 850+ integrations and apps.
- Dashboards
- Dashboards bring data from boards together into charts and summaries for reporting on progress.
- Docs and forms
- Built-in documents and forms sit next to boards. The Free plan allows up to 3 docs, and private boards and docs need Pro.
- AI credits and agents
- The Sidekick assistant, AI agents and a notetaker draw on a monthly credit pool: 1,000 credits on Basic, 2,000 on Standard and 3,000 on Pro.
- Portfolio and resource management
- The Enterprise plan adds portfolio management, resource management and multi-level permissions.
Podio
- Custom apps and workspaces
- A no-code drag-and-drop builder sets the fields and structure of each app, and relationship fields link items across apps. Apps and workspaces are unlimited on every plan.
- Table, kanban and calendar views
- Items can be shown as a table, a kanban board, a calendar or badges, with personalized dashboards and pre-built templates to start from.
- Workflow automation
- Simple when/then workflows come with Plus. Premium adds advanced automation with 25,000 actions a month, email integrations, PDF generation and date and time triggers.
- Tasks and collaboration
- Tasks, comments, mentions, file sharing and integrated chat sit next to the data, with user activity and revision history kept for each item.
- Client access
- Clients, freelancers and other outside parties can be invited free with limited permissions. Paid plans allow unlimited client users and add a light user role.
- Webforms and API
- Webforms capture submissions from outside the organization on every plan. The API allows 1,000 calls an hour, and paid add-ons raise that limit.
Plans
monday.com
Free$0
Up to 2 seats with up to 3 boards and 3 docs, 200+ templates and 8 column types.
Basic$9
per seat / month, billed annually
Unlimited items and unlimited free viewers, with 1,000 AI credits a month. Paid plans start at 3 seats.
Standard$12
per seat / month, billed annually
Adds timeline, Gantt and calendar views, guest access, and 250 automation and 250 integration actions a month.
Pro$19
per seat / month, billed annually
Adds private boards and docs, time tracking, advanced columns, and 25,000 automation and 25,000 integration actions a month.
EnterpriseCustom
Portfolio and resource management, multi-level permissions, enterprise security and governance, and 250 workflows.
Podio
Free$0
Up to 5 users. Task management, unlimited apps and workspaces and webforms, limited to 100 items across the organization.
Plus$11.20
per user / month, billed annually ($14 billed monthly)
Unlimited items and client users, user management, a light user role, read-only access and simple workflows.
Premium$19.20
per user / month, billed annually ($24 billed monthly)
Adds advanced workflow automation with 25,000 actions a month, email integrations, PDF generation, and ShareFile and e-signature integration.
Ways to pay less
monday.com
- Annual discount
18% discount with yearly billing
monday.com's pricing FAQ says choosing a yearly plan instead of paying monthly gives an 18% discount.
- Nonprofit
First 10 seats free for eligible nonprofits
Eligible nonprofits get their first 10 seats free and 70% off each seat from the 11th, sold in lots of 5, or 33% off per user on Enterprise.
Podio
- Annual discount
20% less on annual billing
Plus is $11.20 per user / month billed annually against $14 billed monthly, and Premium is $19.20 against $24, a 20% difference.
