Asana vs Podio

Asana

• Teams coordinating projects across several departments
• Organizations that tie project work to company goals
• Nonprofits and schools that qualify for the 50% discount

Podio

• Teams that want to build their own CRM or project tracker without code
• Agencies and firms that bring clients into shared workspaces
• Groups of up to 5 people trying it on the Free plan

Asana

• The free Personal plan is limited to 2 users; timeline and Gantt views, forms and custom fields start on Starter.
• Seats are sold in fixed steps: one at a time from 2 to 5 users, then blocks of 5 up to 30 and blocks of 10 up to 100.
• Portfolios, goals, approvals and built-in time tracking need the Advanced plan at $24.99 per user / month.
• The download page lists Mac, Windows, iOS and Android apps but no Linux app.

Podio

• The Free plan allows up to 5 users and 100 items across the whole organization.
• Automated workflows need a paid plan: simple workflows on Plus and advanced automation on Premium.
• Gantt charts and time tracking are not listed as built-in features; Podio points to community-built extensions for them.
• More API and automation capacity are paid add-ons, from $23 and $39 a month on annual billing, and listed prices exclude taxes.

Asana

Project views

Show a project as a list, board, calendar, timeline or Gantt chart. Timeline and Gantt views start on the Starter plan.

Rules and forms

Rules automate routine steps and forms turn incoming requests into tasks. Both start on Starter; form branching needs Advanced.

Goals and portfolios

Goals link projects and tasks to company-level objectives, and portfolios track groups of related projects in one place. Both are part of the Advanced plan.

Workload and resource management

Shows how much work each person has so tasks can be rebalanced. Capacity planning across the organization is an Enterprise feature.

Reporting dashboards

Charts built from live project data to show the state of a team's work, included from the Starter plan.

AI Teammates and AI Studio

AI Studio builds AI-driven workflows from a monthly credit pool: 50K credits on Starter, 75K on Advanced and 200K on Enterprise. Extra AI requests are billed per request.

Podio

Custom apps and workspaces

A no-code drag-and-drop builder sets the fields and structure of each app, and relationship fields link items across apps. Apps and workspaces are unlimited on every plan.

Table, kanban and calendar views

Items can be shown as a table, a kanban board, a calendar or badges, with personalized dashboards and pre-built templates to start from.

Workflow automation

Simple when/then workflows come with Plus. Premium adds advanced automation with 25,000 actions a month, email integrations, PDF generation and date and time triggers.

Tasks and collaboration

Tasks, comments, mentions, file sharing and integrated chat sit next to the data, with user activity and revision history kept for each item.

Client access

Clients, freelancers and other outside parties can be invited free with limited permissions. Paid plans allow unlimited client users and add a light user role.

Webforms and API

Webforms capture submissions from outside the organization on every plan. The API allows 1,000 calls an hour, and paid add-ons raise that limit.

Asana

• Personal$0

  For one or two people: unlimited tasks and projects, list, board and calendar views, and 100+ integrations.

• Starter$10.99

  per user / month, billed annually ($13.49 billed monthly)

  No seat limit. Adds timeline and Gantt views, reporting dashboards, forms, custom fields, automations and free guests.

• Advanced$24.99

  per user / month, billed annually ($30.49 billed monthly)

  Adds portfolios, goals, resource management, approvals and proofing, time tracking and form branching.

• EnterpriseCustom

  SAML authentication, SCIM provisioning, capacity planning and service accounts. An Enterprise+ tier adds further compliance controls.

Podio

• Free$0

  Up to 5 users. Task management, unlimited apps and workspaces and webforms, limited to 100 items across the organization.

• Plus$11.20

  per user / month, billed annually ($14 billed monthly)

  Unlimited items and client users, user management, a light user role, read-only access and simple workflows.

• Premium$19.20

  per user / month, billed annually ($24 billed monthly)

  Adds advanced workflow automation with 25,000 actions a month, email integrations, PDF generation, and ShareFile and e-signature integration.

Asana

• Annual discount

  Save up to 18% with annual billing

  Asana's pricing page lists Starter at $10.99 per user / month billed annually against $13.49 monthly, and Advanced at $24.99 against $30.49.

• Nonprofit

  50% off for eligible nonprofits

  Qualifying 501(c)(3) nonprofits, public libraries and international equivalents can apply for 50% off a Starter or Advanced annual plan.

• Education

  50% off for education customers

  Approved schools and universities get 50% off paid plans after an eligibility check. The page still names the older Premium and Business plans.

Podio

• Annual discount

  20% less on annual billing

  Plus is $11.20 per user / month billed annually against $14 billed monthly, and Premium is $19.20 against $24, a 20% difference.