SmartSuite
No-code work platform built on linked tables, views and automations
SmartSuite report card
Fair · out of 4.0 · graded Oct 18, 2026
Best for building your own tracker from tables
SmartSuite is an Airtable-style kit: linked tables you shape into project trackers, IT desks or risk registers, shown as grids, boards, Gantt charts and dashboards, with automations doing the dull bits. Over 200 templates help you start. There's no free plan, though, and Team bills at least 3 seats at $15 each, even if it's just you.
Who SmartSuite is for
- Great if you want Airtable-style tables with Gantt charts and automations built in
- Handy when lots of people only view or fill in forms, since they aren't billed
- Good for risk, compliance and IT teams who'd start from a ready-made template
Who SmartSuite is not for
- Skip it if you're on your own, as Team bills at least 3 seats
- Not for you if you want a free plan, because the account shuts when the trial ends
- Pricey if you need two-factor sign-in, which starts on Professional at $32 a seat
Why SmartSuite gets a 2.4
Five grades, each with its reason. The GPA is their average: an A is 4 points, an F is none.
- CValue for moneyTeam is $15 a seat a month billed yearly, $20 monthly, above this category's dear quarter but short of its dearest tenth. It bills at least 3 seats, so you pay for three even on your own. Viewers, commenters and people filling in forms are free, which softens it.
- CFree plan and trialNo free plan, but a 14-day trial of Professional with no card and no automatic charge. If it ends without a plan, the account is switched off, though your data is kept.
- BFeaturesThe whole job and more: 40+ field types in linked tables, grid, kanban, calendar, timeline, Gantt and map views, dashboards, multi-step automations, branded forms and an AI copilot that builds tables from a prompt. Team does cap a Solution at 5,000 records.
- CEase of useNo rating on record, and this is a kit you build before you use: tables, links, views and automations. The 200+ templates and the copilot get you a first draft quickly.
- BPlatforms and integrationsWeb, iPhone and Android, with Slack, Microsoft Teams, Jira, Salesforce, HubSpot, Gmail, Zapier and Make, and a REST API. No desktop app, which is what keeps it off an A.
What these grades rest on. Graded from this listing, whose facts were read from SmartSuite's own pages on 18 October 2026. Not based on using the product, and shorter than our full reviews. How we review and grade.
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<a href="https://toolgpa.com/tools/smartsuite#review"><img src="https://toolgpa.com/badge/smartsuite.svg" alt="SmartSuite: 2.4 GPA on ToolGPA" width="196" height="56"></a>Where SmartSuite stands among project management tools
SmartSuite's GPA of 2.4 is higher than 20 of the 79 other project management tools we grade, and level with 21.
It stands best on features (B, above 27 of 79) and worst on ease of use (C, above 2).
Its paid plans start at $15 a month for each person, against a middle price of $8 for the category: 61 of the 74 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 26 tools score higher and cost less.
Each grade against the category
Every bar is all 80 project management tools we grade, cut by the letter each got. SmartSuite’s own letter is outlined.
- CValue for moneyAbove 16 of 79, level with 40
- CFree plan and trialAbove 4 of 79, level with 48
- BFeaturesAbove 27 of 79, level with 47
- CEase of useAbove 2 of 79, level with 62
- BPlatforms and integrationsAbove 6 of 79, level with 47
Price against what you get
Each dot is one of 78 project management tools. Further left costs less, and higher up scores better on features, ease of use and platforms. Point at a dot to see which tool it is.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Keep SmartSuite, or make your own?
Keep it
To replace SmartSuite you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 38 of the 79 other project management tools grade higher. It costs $180 a year.
What you could make
- Kanban boards and Gantt & timelines: an app builder makes these well.
What you could not
- Connections to other products, each kept working as those products change.
- A builder that other people can use without writing code.
- Databases with views, filters and links between them.
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- AI features, unless you pay a model provider for each request yourself.
- Hooks into the device itself: widgets.
- What a company asks for before it lets staff use something: roles and permissions.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. SmartSuite’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
What is SmartSuite?
SmartSuite is a no-code work management platform in which teams build Solutions: sets of linked tables with their own views, automations, dashboards and permissions. It ships more than 200 templates for projects, IT service, risk and compliance and business operations. Plans are priced per seat with minimums, and read-only users, commenters and people filling in forms are not billed.
SmartSuite is a paid product with a free trial, starting at $15 per seat / month, billed annually ($20 billed monthly). See every plan
Good for
- Teams that want Airtable-style tables with project views and automations
- Risk, compliance and IT teams starting from ready-made templates
- Organizations with many viewers and form submitters who should not need paid seats
Worth knowing
- There is no free plan; Team needs at least 3 billable users and Professional at least 5.
- Team is capped at 5,000 records per Solution; at the limit you cannot add records until you upgrade.
- Two-factor authentication starts on Professional, and SSO, SCIM, audit logs and HIPAA support are Enterprise only.
- When the trial ends without a plan, the account is disabled, though its data is kept.
Key features
- Solutions and linked tables
- Model work as tables of records with more than 40 field types and links between tables, grouped into Solutions that can start from 200+ templates.
- Grid, kanban, Gantt and other views
- Show the same records as a grid, kanban board, calendar, timeline, Gantt chart or map, and build dashboards from widgets.
- Automations
- Triggers, conditions and multi-step actions run routine work; plans allow 25,000, 100,000 or 500,000 automation runs and API calls a month.
- AI copilot and agents
- The Workflow Builder Copilot creates tables, fields and views from a written prompt, and AI agents can make choices and generate content inside workflows.
- Forms and collaboration
- Branded forms collect records from people who are not billed, and comments with @mentions, record following and notifications keep discussion on the record.
- Permissions and history
- Account, Solution and record permissions on every plan, field and view permissions from Professional, and change history kept 1, 2 or 3 years by plan.
SmartSuite pricing
- Starts at
- $15 per seat / month, billed annually ($20 billed monthly)
- Free plan
- None
- Free trial
- 14-day free trial of Professional, no credit card required and no automatic charge
| Plan | Price | What you get |
|---|---|---|
| Team | $15per seat / month, billed annually ($20 billed monthly) | Minimum 3 billable users. 5,000 records per Solution, 50 GB of storage, 25,000 automation runs and API calls a month, 1 year of history. |
| Professional | $32per seat / month, billed annually ($36 billed monthly) | Minimum 5 billable users. 100,000 records per Solution, 100 GB, 100,000 runs a month, folders, Gmail and Outlook, advanced permissions. |
| Enterprise | Custom | 400,000 records per Solution, 500 GB and 500,000 runs a month, with SSO, SCIM, audit logs, DLP, EU data residency and a HIPAA BAA. |
| Signature | Custom | Priced per solution rather than per user, for organizations rolling a solution such as GRC or ITSM out to hundreds or thousands of people. |
Read from smartsuite.com on Oct 18, 2026. Prices change, so confirm with SmartSuite before you buy.
Ways to pay less
- Annual discountLower per-seat rates on annual billing
Billed annually, Team is $15 per seat a month instead of $20 and Professional is $32 instead of $36.
Stated on smartsuite.com
Works with
SmartSuite alternatives
- SmartSuite vs Airtable
Free plan · from $20/mo
- SmartSuite vs monday.com
Free plan · from $9/mo
- SmartSuite vs Smartsheet
Free trial · from $9/mo
- SmartSuite vs ClickUp
Free plan · from $7/mo
- SmartSuite vs Fibery
Free plan · from $12/mo
Common questions
Is SmartSuite free?
No, SmartSuite is a paid product, but you can try it first. 14-day free trial of Professional, no credit card required and no automatic charge.
How much does SmartSuite cost?
SmartSuite lists 4 plans. Team: $15 per seat / month, billed annually ($20 billed monthly). Professional: $32 per seat / month, billed annually ($36 billed monthly). Enterprise: custom pricing. Signature: custom pricing. Prices were read from smartsuite.com on Oct 18, 2026.
What platforms does SmartSuite work on?
SmartSuite is available on Web, iOS and Android.
Does SmartSuite offer any discounts?
SmartSuite publicly lists the following: Lower per-seat rates on annual billing.
Does SmartSuite have a Windows app?
No Windows app was listed when its pages were read on Oct 18, 2026. SmartSuite is listed for Web, iOS and Android.
Does SmartSuite have a macOS app?
No macOS app was listed when its pages were read on Oct 18, 2026. SmartSuite is listed for Web, iOS and Android.
Is SmartSuite open source?
SmartSuite is not described as open source on its own site, as read on Oct 18, 2026.
Does SmartSuite have an API?
Yes. SmartSuite offers a public API, according to its own site.
What does SmartSuite integrate with?
SmartSuite's listing names Slack, Microsoft Teams, Jira Cloud, Salesforce, HubSpot, Gmail, Zapier and Make. A listing names up to eight integrations, so it may connect to more.
Who makes SmartSuite?
SmartSuite is made by SmartSuite Holdings, Inc. It dates from 2021.
What are the alternatives to SmartSuite?
The closest alternatives to SmartSuite in our directory are Airtable, monday.com, Smartsheet, ClickUp and Fibery. Each one has a side-by-side comparison with SmartSuite.
How does SmartSuite compare with other project management tools?
SmartSuite's GPA of 2.4 is higher than 20 of the 79 other project management tools we grade, and level with 21. It stands best on features (B, above 27 of 79) and worst on ease of use (C, above 2).
Is SmartSuite good value for money?
ToolGPA grades SmartSuite C for value for money. Its paid plans start at $15 a month for each person, against a middle price of $8 for the category: 61 of the 74 others that charge start lower. On features, ease of use and platforms it scores 2.7 out of 4. 26 tools score higher and cost less.
Could I make my own version of SmartSuite?
To replace SmartSuite you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one. That makes this kind of software worth paying for, not this one in particular: 38 of the 79 other project management tools grade higher. It costs $180 a year. What you could not make: Connections to other products, each kept working as those products change. A builder that other people can use without writing code. Databases with views, filters and links between them. A real app for iOS and Android. Something home-made would be a web page. This is a judgement from its listing. We have not built one.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Oct 18, 2026.