Smartsheet vs SmartSuite
We give Smartsheet a 3.0 GPA and SmartSuite a 2.4, out of 4.0. Smartsheet grades higher on ease of use and platforms. They get the same grade on value for money, the free plan and features.
Price, platforms and features side by side. The table says where each price was read and when.
Smartsheet
Spreadsheet-style project and work management for teams
SmartSuite
No-code work platform built on linked tables, views and automations
How we grade them
| 3.0GPASmartsheetVery good | 2.4GPASmartSuiteFair | |
|---|---|---|
| Value for money | CPro is $9 a Member a month billed yearly, between the $8 middle and the $10 dear end for project tools here, so an ordinary price. Contributors are free and unlimited, which helps. But Pro stops at 10 Members, and timeline view, workload tracking and the API all wait for Business at $19. | CTeam is $15 a seat a month billed yearly, $20 monthly, above this category's dear quarter but short of its dearest tenth. It bills at least 3 seats, so you pay for three even on your own. Viewers, commenters and people filling in forms are free, which softens it. |
| Free plan and trial | CNo free plan. You get 30 days with no credit card asked for, which is a decent run at it, and then a paid plan is the only way to carry on. | CNo free plan, but a 14-day trial of Professional with no card and no automatic charge. If it ends without a plan, the account is switched off, though your data is kept. |
| Features | BIt covers the whole job: one sheet shown as a grid, a Gantt chart, cards or a calendar, rolling up into reports and dashboards, with forms for intake, automated workflows and Smart Assist for formulas. Airtable, monday and Wrike, its own named rivals, cover the same ground. | BThe whole job and more: 40+ field types in linked tables, grid, kanban, calendar, timeline, Gantt and map views, dashboards, multi-step automations, branded forms and an AI copilot that builds tables from a prompt. Team does cap a Solution at 5,000 records. |
| Ease of use | A4.85 from about 120,000 App Store ratings, which is the top band and a very large crowd saying the same thing. The sheets behave like spreadsheets, so anyone who already lives in one has little new to learn. | CNo rating on record, and this is a kit you build before you use: tables, links, views and automations. The 200+ templates and the copilot get you a first draft quickly. |
| Platforms and integrations | AThe full set: web, Mac, Windows, iPhone and Android, with Microsoft Teams, Slack, Salesforce, Jira, Power BI and Tableau, and an API. The API is Business and up, mind. | BWeb, iPhone and Android, with Slack, Microsoft Teams, Jira, Salesforce, HubSpot, Gmail, Zapier and Make, and a REST API. No desktop app, which is what keeps it off an A. |
| Best for | project plans for spreadsheet people | building your own tracker from tables |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Smartsheet and SmartSuite. How we grade
Price against what you get
Smartsheet starts at $9 a month for each person and scores 3.7 out of 4 on features, ease of use and platforms. SmartSuite starts at $15 a month for each person and scores 2.7.
Smartsheet scores higher and starts $6 a month lower. Of the other project management tools on the chart, none scores higher than Smartsheet for less, and 26 score higher than SmartSuite for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Smartsheet starts at $9 per Member / month, billed yearly ($12 billed monthly). SmartSuite starts at $15 per seat / month, billed annually ($20 billed monthly).
- Only Smartsheet lists macOS and Windows apps.
- Smartsheet also covers tasks and calendar.
- SmartSuite also covers databases and no-code.
At a glance
| Smartsheet | SmartSuite | |
|---|---|---|
| Pricing | Free trial | Free trial |
| Starts at | $9 per Member / month, billed yearly ($12 billed monthly) | $15 per seat / month, billed annually ($20 billed monthly) |
| Free plan | None | None |
| Free trial | 30-day free trial, no credit card required | 14-day free trial of Professional, no credit card required and no automatic charge |
| Web | ||
| macOS | ||
| Windows | ||
| iOS | ||
| Android | ||
| Made by | Smartsheet Inc. | SmartSuite Holdings, Inc. |
| Price read from | smartsheet.com | smartsuite.com |
| Checked | Oct 9, 2026 | Oct 18, 2026 |
Who each one suits
Smartsheet
- Teams that are comfortable working in spreadsheets
- Project offices that need Gantt charts, reports and dashboards
- Enterprises standardizing portfolio reporting across many projects
SmartSuite
- Teams that want Airtable-style tables with project views and automations
- Risk, compliance and IT teams starting from ready-made templates
- Organizations with many viewers and form submitters who should not need paid seats
Worth knowing
Smartsheet
- There is no free plan; a paid plan is needed once the 30-day trial ends.
- Pro is limited to 10 Members and is only available to new customers; Business requires at least 3 Members.
- Pro is capped at 250 automations a month and 20 GB of storage.
- The API is offered from the Business plan, and SAML single sign-on needs Enterprise.
SmartSuite
- There is no free plan; Team needs at least 3 billable users and Professional at least 5.
- Team is capped at 5,000 records per Solution; at the limit you cannot add records until you upgrade.
- Two-factor authentication starts on Professional, and SSO, SCIM, audit logs and HIPAA support are Enterprise only.
- When the trial ends without a plan, the account is disabled, though its data is kept.
Key features
Smartsheet
- Sheets with multiple views
- Work is stored in spreadsheet-like sheets that can be switched between grid, Gantt, card and calendar views. Timeline view starts on the Business plan.
- Reports and dashboards
- Reports pull together and filter rows from sheets, and dashboards summarize the results for stakeholders.
- Forms
- Forms gather structured input such as requests, field reports and feedback. Forms are unlimited on the Pro plan and above.
- Automated workflows
- Workflows can be built from templates or from scratch for tasks such as reminders. Pro allows 250 automations a month; Business and above are unlimited.
- Resource management
- Shows who is assigned to what, so managers can even out workloads and plan for upcoming demand. Workload tracking is listed from the Business plan.
- AI tools
- Smart Assist and Smart Columns help with formulas and data analysis, and Business adds connections to external AI tools through MCP.
SmartSuite
- Solutions and linked tables
- Model work as tables of records with more than 40 field types and links between tables, grouped into Solutions that can start from 200+ templates.
- Grid, kanban, Gantt and other views
- Show the same records as a grid, kanban board, calendar, timeline, Gantt chart or map, and build dashboards from widgets.
- Automations
- Triggers, conditions and multi-step actions run routine work; plans allow 25,000, 100,000 or 500,000 automation runs and API calls a month.
- AI copilot and agents
- The Workflow Builder Copilot creates tables, fields and views from a written prompt, and AI agents can make choices and generate content inside workflows.
- Forms and collaboration
- Branded forms collect records from people who are not billed, and comments with @mentions, record following and notifications keep discussion on the record.
- Permissions and history
- Account, Solution and record permissions on every plan, field and view permissions from Professional, and change history kept 1, 2 or 3 years by plan.
Plans
Smartsheet
Pro$9
per Member / month, billed yearly ($12 billed monthly)
1 to 10 Members with unlimited free Contributors. Gantt, table, board and calendar views, 250 automations a month and 20 GB of storage.
Business$19
per Member / month, billed yearly ($24 billed monthly)
3 or more Members. Adds timeline view, workload tracking, unlimited automations, proofing, admin controls and 1 TB of storage.
EnterpriseCustom
10 or more Members. Adds SAML single sign-on, portfolios, scenario planning, directory integrations and unlimited attachment storage.
Advanced Work ManagementCustom
Everything in Enterprise, plus Control Center, Dynamic View, Data Shuttle, DataMesh, connectors and premium support.
SmartSuite
Team$15
per seat / month, billed annually ($20 billed monthly)
Minimum 3 billable users. 5,000 records per Solution, 50 GB of storage, 25,000 automation runs and API calls a month, 1 year of history.
Professional$32
per seat / month, billed annually ($36 billed monthly)
Minimum 5 billable users. 100,000 records per Solution, 100 GB, 100,000 runs a month, folders, Gmail and Outlook, advanced permissions.
EnterpriseCustom
400,000 records per Solution, 500 GB and 500,000 runs a month, with SSO, SCIM, audit logs, DLP, EU data residency and a HIPAA BAA.
SignatureCustom
Priced per solution rather than per user, for organizations rolling a solution such as GRC or ITSM out to hundreds or thousands of people.
Ways to pay less
Smartsheet
- Annual discount
Lower per-Member price with yearly billing
Pro is $9 per Member / month billed yearly against $12 monthly (25% less), and Business is $19 against $24 (about 21% less).
SmartSuite
- Annual discount
Lower per-seat rates on annual billing
Billed annually, Team is $15 per seat a month instead of $20 and Professional is $32 instead of $36.
