monday.com vs Smartsheet

monday.com

• Teams that want boards, dashboards and automations in one tool
• Companies that also want CRM, dev or service products from one vendor
• Eligible nonprofits, which get their first 10 seats free

Smartsheet

• Teams that are comfortable working in spreadsheets
• Project offices that need Gantt charts, reports and dashboards
• Enterprises standardizing portfolio reporting across many projects

monday.com

• The Free plan is limited to 2 seats, 3 boards and 3 docs.
• Paid plans start at 3 seats, and the price is set by the team size selected rather than by individual seats.
• Timeline, Gantt and calendar views, automations and integrations start on Standard; time tracking and private boards need Pro.
• Plan totals itemize the bundled AI credits at $10 per 1,000 a month, currently cancelled out by a "special offer" discount of the same amount.

Smartsheet

• There is no free plan; a paid plan is needed once the 30-day trial ends.
• Pro is limited to 10 Members and is only available to new customers; Business requires at least 3 Members.
• Pro is capped at 250 automations a month and 20 GB of storage.
• The API is offered from the Business plan, and SAML single sign-on needs Enterprise.

monday.com

Boards and views

Work is tracked on boards made of items and typed columns. Timeline, Gantt and calendar views start on the Standard plan.

Automations and integrations

Both are metered by monthly actions: 250 each on Standard and 25,000 each on Pro. The integrations page lists 850+ integrations and apps.

Dashboards

Dashboards bring data from boards together into charts and summaries for reporting on progress.

Docs and forms

Built-in documents and forms sit next to boards. The Free plan allows up to 3 docs, and private boards and docs need Pro.

AI credits and agents

The Sidekick assistant, AI agents and a notetaker draw on a monthly credit pool: 1,000 credits on Basic, 2,000 on Standard and 3,000 on Pro.

Portfolio and resource management

The Enterprise plan adds portfolio management, resource management and multi-level permissions.

Smartsheet

Sheets with multiple views

Work is stored in spreadsheet-like sheets that can be switched between grid, Gantt, card and calendar views. Timeline view starts on the Business plan.

Reports and dashboards

Reports pull together and filter rows from sheets, and dashboards summarize the results for stakeholders.

Forms

Forms gather structured input such as requests, field reports and feedback. Forms are unlimited on the Pro plan and above.

Automated workflows

Workflows can be built from templates or from scratch for tasks such as reminders. Pro allows 250 automations a month; Business and above are unlimited.

Resource management

Shows who is assigned to what, so managers can even out workloads and plan for upcoming demand. Workload tracking is listed from the Business plan.

AI tools

Smart Assist and Smart Columns help with formulas and data analysis, and Business adds connections to external AI tools through MCP.

monday.com

• Free$0

  Up to 2 seats with up to 3 boards and 3 docs, 200+ templates and 8 column types.

• Basic$9

  per seat / month, billed annually

  Unlimited items and unlimited free viewers, with 1,000 AI credits a month. Paid plans start at 3 seats.

• Standard$12

  per seat / month, billed annually

  Adds timeline, Gantt and calendar views, guest access, and 250 automation and 250 integration actions a month.

• Pro$19

  per seat / month, billed annually

  Adds private boards and docs, time tracking, advanced columns, and 25,000 automation and 25,000 integration actions a month.

• EnterpriseCustom

  Portfolio and resource management, multi-level permissions, enterprise security and governance, and 250 workflows.

Smartsheet

• Pro$9

  per Member / month, billed yearly ($12 billed monthly)

  1 to 10 Members with unlimited free Contributors. Gantt, table, board and calendar views, 250 automations a month and 20 GB of storage.

• Business$19

  per Member / month, billed yearly ($24 billed monthly)

  3 or more Members. Adds timeline view, workload tracking, unlimited automations, proofing, admin controls and 1 TB of storage.

• EnterpriseCustom

  10 or more Members. Adds SAML single sign-on, portfolios, scenario planning, directory integrations and unlimited attachment storage.

• Advanced Work ManagementCustom

  Everything in Enterprise, plus Control Center, Dynamic View, Data Shuttle, DataMesh, connectors and premium support.

monday.com

• Annual discount

  18% discount with yearly billing

  monday.com's pricing FAQ says choosing a yearly plan instead of paying monthly gives an 18% discount.

• Nonprofit

  First 10 seats free for eligible nonprofits

  Eligible nonprofits get their first 10 seats free and 70% off each seat from the 11th, sold in lots of 5, or 33% off per user on Enterprise.

Smartsheet

• Annual discount

  Lower per-Member price with yearly billing

  Pro is $9 per Member / month billed yearly against $12 monthly (25% less), and Business is $19 against $24 (about 21% less).