Planfix review (2026): is the free plan enough?
Task, project and client management with a free plan for 5 users
Black Friday: is there a Planfix sale?
Planfix report card
Good · out of 4.0 · graded Nov 12, 2026
Best for cheap task and client management for a growing team
Planfix covers tasks, projects, contacts and a time tracker from $4 a user a month on yearly billing, with a free plan for 5 users. The free plan stops at 500 active tasks and 1 GB, automation and access controls need Plan B at $6, and storage, outside users and AI credits are paid add-ons.
Who Planfix is for
- Fits if you want tasks and client contacts in one place for under $5 a user
- Works for a team of up to 5 that can live on 500 active tasks
Who Planfix is not for
- Tight if you are staying free: 500 active tasks, 10 filters and 1 GB of storage
- Watch out: automation, white-labeling and audit logs are on Plan B at $6, and single sign-on on Plan X
- Pricey if you add storage or guests: 100 GB is $10 a month and outside users are $1 each
- Skip it if you want a short learning curve, as there is a lot to configure
Why Planfix gets a 2.8
Five grades, each with its reason. The GPA is their average: an A is 4 points, an F is none.
- BValue for moneyPlan A is $4 a user a month billed yearly, under the $6 where the cheaper quarter ends. Add-ons cost more: 100 GB of storage is $10 a month and external users are $1 each.
- BFree plan and trialFree for up to 5 users with 500 active tasks, 10 filters and 1 GB, plus a 14-day trial of the paid plans. A small team can work inside that.
- BFeaturesTasks, projects, contacts, reports, a time tracker and Gantt and other views from Plan A. Automation needs Plan B and single sign-on needs Plan X. Nothing in the core of project work is missing.
- CEase of useNo store rating on record. Lots of settings, contacts and workflows to set up before it fits how you work.
- BPlatforms and integrationsWeb, iOS and Android, with Telegram, Gmail, Google Drive, Office 365 and Zapier links. No desktop app on record.
What these grades rest on. Graded from this listing, whose facts were read from Planfix's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews. How we review and grade.
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<a href="https://toolgpa.com/tools/planfix#review"><img src="https://toolgpa.com/badge/planfix.svg" alt="Planfix: 2.8 GPA on ToolGPA" width="196" height="56"></a>Where Planfix stands among project management tools
Planfix's GPA of 2.8 is higher than 85 of the 111 other project management tools we grade, and level with 10.
It stands best on value for money (B, above 85 of 111) and worst on ease of use (C, above 7).
Its paid plans start at $4 a month for each person, against a middle price of $9 for the category: 8 of the 97 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 2 tools score higher and cost less.
Each grade against the category
Every bar is all 112 project management tools we grade, cut by the letter each got. Planfix’s own letter is outlined.
- BValue for moneyAbove 85 of 111, level with 14
- BFree plan and trialAbove 77 of 111, level with 24
- BFeaturesAbove 50 of 111, level with 56
- CEase of useAbove 7 of 111, level with 88
- BPlatforms and integrationsAbove 16 of 111, level with 68
Price against what you get
Each dot is one of 104 project management tools. Further left costs less, and higher up scores better on features, ease of use and platforms. Point at a dot to see which tool it is.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Keep Planfix, or make your own?
Keep it
To replace Planfix you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
It is one of the better ones too: its GPA of 2.8 is higher than 85 of the 111 other project management tools we grade. It costs $48 a year.
What you could make
- Tasks, Gantt & timelines, time tracking and reports: an app builder makes these well.
What you could not
- Connections to other products, each kept working as those products change.
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- AI features, unless you pay a model provider for each request yourself.
- What a company asks for before it lets staff use something: single sign-on.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Planfix’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
What is Planfix?
Planfix is a web platform that combines task and project management with contacts, reports and built-in communication. It has a free plan for up to five users and three paid plans priced per user. Plan X adds enterprise security such as SAML single sign-on.
Worth knowing
- The free plan is capped at 500 active tasks and 1 GB of storage.
- Storage in packs of 100 GB costs $10 a month, and external users cost $1 each a month.
- Plan prices shown are the yearly-billed rate; the monthly-billed rate was not readable without the page's script.
- Plan X is sold for 6 or more users.
Key features
- Tasks and projects
- Unlimited tasks and projects on paid plans, with dependencies, bulk actions and views including Gantt, schedule and map.
- Contacts
- Each client has one place that collects communication and tasks.
- Reports
- Dynamic reports and charts, with scheduled reports from Plan B.
- Time tracker
- A built-in time tracker comes with Plan A and above.
- AI robots and credits
- Every plan includes AI robots; extra AI credits cost $5 per 1,000 a month.
- Integrations
- Connects with Telegram, Gmail, Google Drive, Office 365 and Zapier.
Planfix pricing
As of Nov 12, 2026, Planfix has a free plan, and paid plans start at $4 per user / month, billed yearly.
- Starts at
- $4 per user / month, billed yearly
- Free plan
- Free plan for up to 5 users: 500 active tasks, 10 task filters and 1 GB of storage.
- Free trial
- 14-day free trial of the paid plans.
| Plan | Price | What you get |
|---|---|---|
| Free | $0 | Up to 5 users, 500 active tasks, 10 task filters and 1 GB storage. |
| Plan A | $4per user / month, billed yearly | 1 to 99 users; unlimited tasks and projects, Gantt and other views, reporting and a built-in time tracker. |
| Plan B | $6per user / month, billed yearly | 1 to 250 users; adds automation, white-labeling, access controls, audit logs, scheduled reports and built-in telephony. |
| Plan X | $8per user / month, billed yearly | 6 or more users; adds SAML single sign-on, IP allowlisting, password policies and a detailed audit trail. |
Read from planfix.com on Nov 12, 2026. Prices change, so confirm with Planfix before you buy.
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Common questions
Does Planfix have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Planfix is listed for Web, iOS and Android.
Does Planfix have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. Planfix is listed for Web, iOS and Android.
Is Planfix open source?
Planfix is not described as open source on its own site, as read on Nov 12, 2026.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Nov 12, 2026.