Planfix vs Zoho Projects (2026): which should you pick?
As of Nov 12, 2026, Planfix grades higher than Zoho Projects: 2.8 against 2.6 out of 4.0.
Checked Oct 5, 2026 and Nov 12, 2026 · graded Oct 10, 2026 and Nov 12, 2026 by ToolGPA
Planfix grades higher on the free plan. They get the same grade on value for money, features, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Planfix
Task, project and client management with a free plan for 5 users
Zoho Projects
Project management with Gantt charts, timesheets and issues
Which one is for you
Pick Planfix if
- Fits if you want tasks and client contacts in one place for under $5 a user
- Works for a team of up to 5 that can live on 500 active tasks
Look elsewhere if
- Tight if you are staying free: 500 active tasks, 10 filters and 1 GB of storage
- Watch out: automation, white-labeling and audit logs are on Plan B at $6, and single sign-on on Plan X
- Pricey if you add storage or guests: 100 GB is $10 a month and outside users are $1 each
- Skip it if you want a short learning curve, as there is a lot to configure
Pick Zoho Projects if
- Fits if you want Gantt planning and timesheets at $4 a user a month
- Works for businesses already on Zoho CRM, Zoho Invoice or other Zoho apps
Look elsewhere if
- Tight if you're staying free: 5 users, 3 projects, 5 GB, 50 workflow runs a month and no time tracking
- Skip it if you need critical path, baselines, custom fields or single sign-on on the cheapest plan, as they need Enterprise at $9
- Not for you if you want a desktop app, since on a computer it runs in the browser
- Watch out: VAT or GST is charged on top, and the App Store rating is 4.42 with some plainly unhappy reviewers
How we grade them
| 2.8GPAPlanfixGood | 2.6GPAZoho ProjectsGood | |
|---|---|---|
| Value for money | BPlan A is $4 a user a month billed yearly, under the $6 where the cheaper quarter ends. Add-ons cost more: 100 GB of storage is $10 a month and external users are $1 each. | BPremium is $4 a user a month billed annually, inside the cheapest quarter for project tools here and half the $8 middle, and it buys unlimited projects, 100 GB, timesheets, budgets and Zia AI. Enterprise, with critical path and baselines, is $9. Local taxes come on top. |
| Free plan and trial | BFree for up to 5 users with 500 active tasks, 10 filters and 1 GB, plus a 14-day trial of the paid plans. A small team can work inside that. | CFree for up to 5 users with subtasks, Gantt charts, a whiteboard and the mobile apps, but the caps bite: 3 projects, 5 GB, 50 workflow runs a month and no time tracking at all. The 15-day trial of a paid plan asks for no card. |
| Features | BTasks, projects, contacts, reports, a time tracker and Gantt and other views from Plan A. Automation needs Plan B and single sign-on needs Plan X. Nothing in the core of project work is missing. | BIt covers the whole job: milestones, task lists, tasks and issues, Gantt charts with all four dependency types on paid plans, timers and timesheets that become invoices through Zoho Invoice, blueprints, workflow rules, budgets and earned value. Asana and Wrike cover the same. |
| Ease of use | CNo store rating on record. Lots of settings, contacts and workflows to set up before it fits how you work. | C4.42 from about 730 App Store ratings, which is middling rather than good, and a few reviewers are plainly unhappy. The 15-day trial of any paid plan needs no card, so you can look round the full thing before deciding. |
| Platforms and integrations | BWeb, iOS and Android, with Telegram, Gmail, Google Drive, Office 365 and Zapier links. No desktop app on record. | BWeb, iPhone, iPad and Android, with Zoho CRM, Zoho Invoice, Slack, Microsoft Teams, GitHub, Zapier and Zendesk wired in and an MCP server for outside AI models. No desktop app, which is what keeps it off the top mark. |
| Best for | cheap task and client management for a growing team | Gantt charts and timesheets on a budget |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Planfix and Zoho Projects. How we grade
Price against what you get
Planfix starts at $4 a month for each person and scores 2.7 out of 4 on features, ease of use and platforms. Zoho Projects starts at $4 a month for each person and scores 2.7.
On this chart the two sit in the same place: the same score for the same starting price. Of the other project management tools on the chart, 2 score higher than Planfix for less, and 2 score higher than Zoho Projects for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Planfix also covers reports.
- Zoho Projects also covers kanban boards and issue tracking.
At a glance
| Planfix | Zoho Projects | |
|---|---|---|
| Pricing | Free plan | Free plan |
| Starts at | $4 per user / month, billed yearly | $4 per user / month, billed annually |
| Free plan | Free plan for up to 5 users: 500 active tasks, 10 task filters and 1 GB of storage. | Up to 5 users, 3 projects and 5 GB of storage, with subtasks, Gantt charts, a whiteboard, mobile apps and 50 workflow executions a month. |
| Free trial | 14-day free trial of the paid plans. | 15-day free trial of any paid plan, no credit card required |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Planfix | Zoho Corporation |
| Price read from | planfix.com | zoho.com |
| Checked | Nov 12, 2026 | Oct 5, 2026 |
Worth knowing
Planfix
- The free plan is capped at 500 active tasks and 1 GB of storage.
- Storage in packs of 100 GB costs $10 a month, and external users cost $1 each a month.
- Plan prices shown are the yearly-billed rate; the monthly-billed rate was not readable without the page's script.
- Plan X is sold for 6 or more users.
Zoho Projects
- The Free plan is limited to 5 users, 3 projects and 5 GB of storage, and it does not include time tracking.
- Critical path, baselines, custom fields and single sign-on need the Enterprise plan or higher.
- Apps are listed for iOS, iPad and Android only; on a computer Zoho Projects runs in the browser.
- Local taxes such as VAT or GST are charged on top of the listed prices.
Key features
Planfix
- Tasks and projects
- Unlimited tasks and projects on paid plans, with dependencies, bulk actions and views including Gantt, schedule and map.
- Contacts
- Each client has one place that collects communication and tasks.
- Reports
- Dynamic reports and charts, with scheduled reports from Plan B.
- Time tracker
- A built-in time tracker comes with Plan A and above.
- AI robots and credits
- Every plan includes AI robots; extra AI credits cost $5 per 1,000 a month.
- Integrations
- Connects with Telegram, Gmail, Google Drive, Office 365 and Zapier.
Zoho Projects
- Gantt charts and dependencies
- Gantt charts lay out the task schedule and show where actual progress departs from the plan. Free allows finish-to-start dependencies; paid plans allow all four types.
- Timesheets and invoicing
- From the Premium plan, billable and non-billable hours are logged by hand or with timers, and an integration with Zoho Invoice turns timesheets into invoices.
- Issue tracker
- Issues are tracked next to tasks. Business rules, linked issues and a web-to-issue form start at Premium, while SLAs and webhooks need Enterprise.
- Blueprints and workflow automation
- Task blueprints and workflow rules automate routine steps, with monthly execution caps of 50 on Free, 5,000 on Premium, 50,000 on Enterprise and 500,000 on Ultimate.
- Zia AI and MCP server
- On paid plans Zia summarizes, translates, creates tasks and subtasks and surfaces insights. A Zoho MCP server, listed on every plan, lets outside AI models read and act on project data.
- Budgets and portfolio tracking
- Premium adds project budgets and earned value management. Enterprise adds a portfolio dashboard, critical path and baselines.
Plans
Planfix
Free$0
Up to 5 users, 500 active tasks, 10 task filters and 1 GB storage.
Plan A$4
per user / month, billed yearly
1 to 99 users; unlimited tasks and projects, Gantt and other views, reporting and a built-in time tracker.
Plan B$6
per user / month, billed yearly
1 to 250 users; adds automation, white-labeling, access controls, audit logs, scheduled reports and built-in telephony.
Plan X$8
per user / month, billed yearly
6 or more users; adds SAML single sign-on, IP allowlisting, password policies and a detailed audit trail.
Zoho Projects
Free$0
Up to 5 users, 3 projects and 5 GB of storage, with subtasks, a whiteboard, mobile apps and 50 workflow executions a month.
Premium$4
per user / month, billed annually ($5 billed monthly)
Unlimited projects, 100 GB of storage, time logs and timesheets, task blueprints, project budgets, Zia AI features and 5,000 workflow executions a month.
Enterprise$9
per user / month, billed annually ($10 billed monthly)
Adds critical path and baselines, a portfolio dashboard, custom fields, profiles and roles, single sign-on, a sandbox and 10 read-only users.
Ultimate$14
per user / month, billed annually ($15 billed monthly)
Adds 15 GB of storage per user (150 GB minimum), 100 read-only users, 100 resources, unlimited custom dashboards and multi-project timesheets.
Ways to pay less
Planfix
No public discounts listed.
Zoho Projects
- Annual discount
$12 less per user a year on yearly billing
Yearly billing is $4, $9 and $14 per user / month for Premium, Enterprise and Ultimate, against $5, $10 and $15 billed monthly. The pricing page states the saving as $12 per user a year.
Common questions
Which is cheaper, Planfix or Zoho Projects?
As of Nov 12, 2026, they start at the same price. Planfix starts at $4 per user / month, billed yearly, and Zoho Projects starts at $4 per user / month, billed annually.
Which has a free plan, Planfix or Zoho Projects?
As of Nov 12, 2026, both Planfix and Zoho Projects have a free plan.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.