Wrike vs Zoho Projects

Wrike

• Marketing and creative teams that review and approve assets
• Departments handling a steady flow of incoming work requests
• Larger organizations that need resource and budget planning

Zoho Projects

• Teams of up to 5 people whose work fits in 3 projects on the free plan
• Businesses already using Zoho CRM, Zoho Invoice or other Zoho apps
• Teams that want Gantt planning and timesheets at a low per-user price

Wrike

• Seats are sold in groups: fives up to 30 seats, tens from 30 to 100 seats and 25s above 100.
• Team is limited to 2 to 15 users and Business to 5 to 200; Business and higher plans are annual only.
• Request forms, time tracking and file proofing are not included below the Business plan.
• SAML single sign-on is only on Pinnacle and Apex, and Wrike Whiteboard is a $15 per user / month add-on below Apex.

Zoho Projects

• The Free plan is limited to 5 users, 3 projects and 5 GB of storage, and it does not include time tracking.
• Critical path, baselines, custom fields and single sign-on need the Enterprise plan or higher.
• Apps are listed for iOS, iPad and Android only; on a computer Zoho Projects runs in the browser.
• Local taxes such as VAT or GST are charged on top of the listed prices.

Wrike

Gantt charts and boards

An interactive timeline shows dependencies and milestones and lets tasks be dragged to new dates. Board and table views are on every plan; Gantt charts start on Team.

Request forms

Request forms gather incoming work from internal and external requesters into one place. Included from the Business plan.

Proofing and approvals

Reviewers mark up and compare visual assets, with approval chains for internal and external reviewers. Included from the Business plan.

Automation

Rule-based automation with a monthly action allowance per seat: 50 on Team, 200 on Business, 1,500 on Pinnacle and 3,000 on Apex.

Dashboards and reporting

Customizable dashboards built from widgets start on the Team plan. Advanced reporting and BI are reserved for Pinnacle and Apex.

AI Essentials and AI Elite

AI Essentials on Team covers content drafting, comment summaries and automation rules written in plain language. Business and above add AI Elite actions, Wrike Copilot and AI agents.

Zoho Projects

Gantt charts and dependencies

Gantt charts lay out the task schedule and show where actual progress departs from the plan. Free allows finish-to-start dependencies; paid plans allow all four types.

Timesheets and invoicing

From the Premium plan, billable and non-billable hours are logged by hand or with timers, and an integration with Zoho Invoice turns timesheets into invoices.

Issue tracker

Issues are tracked next to tasks. Business rules, linked issues and a web-to-issue form start at Premium, while SLAs and webhooks need Enterprise.

Blueprints and workflow automation

Task blueprints and workflow rules automate routine steps, with monthly execution caps of 50 on Free, 5,000 on Premium, 50,000 on Enterprise and 500,000 on Ultimate.

Zia AI and MCP server

On paid plans Zia summarizes, translates, creates tasks and subtasks and surfaces insights. A Zoho MCP server, listed on every plan, lets outside AI models read and act on project data.

Budgets and portfolio tracking

Premium adds project budgets and earned value management. Enterprise adds a portfolio dashboard, critical path and baselines.

Wrike

• Free$0

  Unlimited users with project and task management, board and table views, and 2 GB of storage per account.

• Team$10

  per user / month, billed annually

  For 2 to 15 users. Adds Gantt charts, calendars, dashboards, custom fields and workflows, AI Essentials and 2 GB per user.

• Business$25

  per user / month, billed annually

  For 5 to 200 users. Adds request forms, time tracking, file proofing and approvals, AI Elite features and 5 GB per user.

• PinnacleCustom

  Adds advanced resource and capacity planning, budgeting, advanced reporting and BI, SAML single sign-on and 15 GB per user.

• ApexCustom

  Adds unlimited whiteboards, Wrike Integrate, two-way integrations through Wrike Sync and 50 GB per user.

Zoho Projects

• Free$0

  Up to 5 users, 3 projects and 5 GB of storage, with subtasks, a whiteboard, mobile apps and 50 workflow executions a month.

• Premium$4

  per user / month, billed annually ($5 billed monthly)

  Unlimited projects, 100 GB of storage, time logs and timesheets, task blueprints, project budgets, Zia AI features and 5,000 workflow executions a month.

• Enterprise$9

  per user / month, billed annually ($10 billed monthly)

  Adds critical path and baselines, a portfolio dashboard, custom fields, profiles and roles, single sign-on, a sandbox and 10 read-only users.

• Ultimate$14

  per user / month, billed annually ($15 billed monthly)

  Adds 15 GB of storage per user (150 GB minimum), 100 read-only users, 100 resources, unlimited custom dashboards and multi-project timesheets.

Wrike

No public discounts listed.

Zoho Projects

• Annual discount

  $12 less per user a year on yearly billing

  Yearly billing is $4, $9 and $14 per user / month for Premium, Enterprise and Ultimate, against $5, $10 and $15 billed monthly. The pricing page states the saving as $12 per user a year.