Teamwork.com vs Zoho Projects

Teamwork.com

• Agencies and consultancies that bill clients for tracked time
• Service businesses that plan team capacity and utilization
• Groups of up to 5 people who can start on the Free plan

Zoho Projects

• Teams of up to 5 people whose work fits in 3 projects on the free plan
• Businesses already using Zoho CRM, Zoho Invoice or other Zoho apps
• Teams that want Gantt planning and timesheets at a low per-user price

Teamwork.com

• Paid plans have seat minimums: 3 users on Basics and 5 on Accelerate.
• The Free plan stops at 5 users, 5 projects and 100 MB of file storage.
• Optimize and Enterprise have no published price, and single sign-on is limited to Enterprise or a separate add-on.
• The Windows and macOS desktop apps do not support offline use, according to Teamwork.com's support site.

Zoho Projects

• The Free plan is limited to 5 users, 3 projects and 5 GB of storage, and it does not include time tracking.
• Critical path, baselines, custom fields and single sign-on need the Enterprise plan or higher.
• Apps are listed for iOS, iPad and Android only; on a computer Zoho Projects runs in the browser.
• Local taxes such as VAT or GST are charged on top of the listed prices.

Teamwork.com

List, board, table and Gantt views

Projects can be worked as a task list, a kanban board, a table or a Gantt chart on every plan, including Free.

Time tracking and invoicing

Time is logged against tasks as billable or non-billable. Basics reports on billable time, and Accelerate builds client invoices from the time logged.

Workload and capacity planning

From Accelerate, managers plan team workloads and see live capacity. Optimize adds tentative projects and scheduling by role or skill.

Budgets and profitability

Accelerate handles time budgets and retainers. Optimize adds quotes, multi-currency financial budgets and revenue, cost and profitability insights.

Automations and intake forms

Automations are capped by plan: 100 on Free, 5,000 on Basics, 20,000 on Accelerate and 100,000 on Optimize. Intake forms for work requests start at Accelerate.

TeamworkAI

AI summaries, a project and task wizard and assistants such as Scout and Flo are included in paid plans for an introductory period, with usage-based AI credits to follow.

Zoho Projects

Gantt charts and dependencies

Gantt charts lay out the task schedule and show where actual progress departs from the plan. Free allows finish-to-start dependencies; paid plans allow all four types.

Timesheets and invoicing

From the Premium plan, billable and non-billable hours are logged by hand or with timers, and an integration with Zoho Invoice turns timesheets into invoices.

Issue tracker

Issues are tracked next to tasks. Business rules, linked issues and a web-to-issue form start at Premium, while SLAs and webhooks need Enterprise.

Blueprints and workflow automation

Task blueprints and workflow rules automate routine steps, with monthly execution caps of 50 on Free, 5,000 on Premium, 50,000 on Enterprise and 500,000 on Ultimate.

Zia AI and MCP server

On paid plans Zia summarizes, translates, creates tasks and subtasks and surfaces insights. A Zoho MCP server, listed on every plan, lets outside AI models read and act on project data.

Budgets and portfolio tracking

Premium adds project budgets and earned value management. Enterprise adds a portfolio dashboard, critical path and baselines.

Teamwork.com

• Free$0

  Up to 5 users and 5 projects, 100 MB of storage, 100 automations, time logging, and list, board, table and Gantt views.

• Basics$9.99

  per user / month, billed yearly ($13.99 billed monthly)

  Minimum 3 users. 300 projects, 100 GB of storage, unlimited project templates, and billable time tracking and reporting.

• Accelerate$24.99

  per user / month, billed yearly ($29.99 billed monthly)

  Minimum 5 users. 600 projects, intake forms, 20,000 automations, workload and capacity planning, retainers, and invoices built from logged time.

• OptimizeCustom

  Unlimited projects, quotes, 100,000 automations, resource scheduling by role or skill, financial budgets and profitability reporting.

• EnterpriseCustom

  Everything in Optimize plus single sign-on, advanced security controls, a dedicated success manager and priority support.

Zoho Projects

• Free$0

  Up to 5 users, 3 projects and 5 GB of storage, with subtasks, a whiteboard, mobile apps and 50 workflow executions a month.

• Premium$4

  per user / month, billed annually ($5 billed monthly)

  Unlimited projects, 100 GB of storage, time logs and timesheets, task blueprints, project budgets, Zia AI features and 5,000 workflow executions a month.

• Enterprise$9

  per user / month, billed annually ($10 billed monthly)

  Adds critical path and baselines, a portfolio dashboard, custom fields, profiles and roles, single sign-on, a sandbox and 10 read-only users.

• Ultimate$14

  per user / month, billed annually ($15 billed monthly)

  Adds 15 GB of storage per user (150 GB minimum), 100 read-only users, 100 resources, unlimited custom dashboards and multi-project timesheets.

Teamwork.com

• Annual discount

  Save about 29% with yearly billing

  The pricing page advertises a 29% saving for annual billing: Basics is $9.99 per user / month billed yearly against $13.99 billed monthly. On Accelerate the gap is $24.99 against $29.99.

• Startups

  Teamwork.com products free for one year

  Teamwork for Startups gives approved startups the Basics plan, or its equivalent, of each product free for one year. Eligibility depends on time in business, revenue and employee numbers.

Zoho Projects

• Annual discount

  $12 less per user a year on yearly billing

  Yearly billing is $4, $9 and $14 per user / month for Premium, Enterprise and Ultimate, against $5, $10 and $15 billed monthly. The pricing page states the saving as $12 per user a year.